Retrieve OneDrive File List at a Specified Time Daily and Share via Gmail
By sharing file information at a specified time, file checking will become smoother.
This flow is recommended for those who share file information within the team daily.
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"I'm so busy every day that I can't keep up with checking and sharing files..."
If you're struggling with this issue, we have the perfect solution for you! By integrating OneDrive with Gmail, you can receive automatic notifications in Gmail every time a file is uploaded, allowing you to check them smoothly. Additionally, you can automatically share file information at a specified time each day. Using these features will significantly improve the efficiency of information sharing and management within your team, greatly reducing your workload.
In this article, we will introduce what you can do by integrating OneDrive with Gmail and provide detailed instructions on how to set it up. The setup is simple and can be tried immediately, so please experience it for yourself!
By using Yoom, you can easily integrate OneDrive and Gmail without any coding.
Yoom offers pre-prepared templates for integrating OneDrive and Gmail, so you can achieve integration immediately just by registering, even without any API knowledge.
By integrating the APIs of OneDrive and Gmail, you can automatically sync OneDrive data with Gmail!
For example, you can automatically execute data synchronization like the following without human intervention.
By clicking "Try it out" on the automation example you're interested in and registering an account, you can immediately experience the integration of OneDrive and Gmail.
Registration takes only 30 seconds, so feel free to give it a try!
Since file uploads are notified to Gmail, you can quickly check the files.
This flow is recommended for administrators and leaders who want to smoothly share data within the team.
By sharing file information at a specified time, file checking will become smoother.
This flow is recommended for those who share file information within the team daily.
Let's get started with creating a flow that integrates OneDrive and Gmail!
We'll be using Yoom to proceed with the integration of OneDrive and Gmail without any coding. If you don't have a Yoom account yet, please issue one from the registration form.
[What is Yoom]
This time, we will create a flow bot that sends a notification to Gmail when a file is uploaded to OneDrive!
The creation process is broadly divided into the following steps:
First, register OneDrive and Gmail as My Apps to connect them to Yoom.
Completing the My Apps registration in advance makes it easier to proceed with automation settings.
Let's proceed with the settings!
Click "My Apps" → "+ Add" on the left side of the Yoom screen.
How to Connect OneDrive
A list of apps will be displayed, so find OneDrive from there or use the search function.
Once the following screen is displayed, log in to OneDrive.
How to Connect Gmail
Similarly, find Gmail from the list or use the search function.
Once the following screen is displayed, log in to Gmail.
Once the following screen is displayed, check that there are no mistakes in the account and click "Continue".
If OneDrive and Gmail are displayed in your My Apps section, the registration is complete.
Now let's proceed with the automation settings!
Log in to Yoom and click "Try it" on the banner below.
The template will be automatically copied, and the following screen will be displayed.
The template will be automatically stored in a project called My Project, so if you want to check it, please check from there.
Read the following screen display and click "OK".
When the following screen is displayed, please check the "Title".
You can also change the title to make it easier to use.
First, to set up the flow bot to start when a file is created in a specific folder, click "When a file is created or updated in a specific folder".
The following screen will be displayed, so please check the settings.
If there are no issues, click "Next".
*Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Please check the following settings method.
Scroll and set the "Trigger Interval".
Select from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
*The trigger interval varies depending on the plan, so please be careful.
Next, select the "Drive ID" from the candidates.
The candidates will be displayed when you click inside the frame.
Scroll and set the "Folder Name".
This is used when the target folder is not hit, so please enter part of the folder name.
Next, select the "Folder ID" from the candidates.
Please upload a file to the OneDrive folder.
Once the setup is complete, click "Test".
"Output" will be displayed below it.
Output will be used in the subsequent settings, so please check for any mistakes.
Once confirmed, click "Save".
Next, to set up notifications to Gmail, click "Send Email".
The following screen will be displayed, so please check the settings.
Next, enter the recipient you want to notify of the OneDrive file upload in "To".
Scroll and set the "Subject" and "Body".
Once the setup is complete, click "Next".
The "Email Content" will be displayed, so please check for any mistakes and click "Test".
When the test is successful, "Test Successful" will be displayed, so click "Save".
When you move to Gmail, the message should have been sent!
All items have been set up here!
The following screen will be displayed, so click "Turn on the trigger" to complete the automation settings.
Let's check if the flow bot you set up is working properly!
This was the flow to notify Gmail when a file is uploaded to OneDrive.
It is possible to automate various tasks using the OneDrive and Gmail APIs. If you find something interesting, please give it a try!
When a document is notified in a chat tool or a status update triggers it, you can automatically store it in OneDrive or create folders.
You can notify the contents of emails received in Gmail or add them to a database. It is also possible to notify the schedule for the day at a specified time every day.
How was it? By integrating OneDrive and Gmail, you can solve issues such as "wanting to expedite file verification," "reducing manual notifications," and "enhancing work efficiency."
With the no-code tool Yoom, you can easily integrate OneDrive and Gmail without any programming knowledge! If you're interested, start by creating a free account and see how it works for yourself. Registration takes just 30 seconds! You can experience automatic integration immediately.
Why not take the first step towards boosting work efficiency?
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