Move a Trello card to the archive when a message is posted in Discord
Move a Trello card to the archive when a message is posted in Discord
Launch this workflow to connect
Trello &
Discord
!
■Overview
Do you find it time-consuming to manually archive Trello cards after receiving messages on Discord? With this workflow, whenever a message is posted in a specific Discord channel, it automatically searches for the relevant Trello card and archives it. Prevent missed responses and delays caused by manual work, and keep your project management running smoothly.
■Who Should Use This Template
- Anyone who manages tasks in Trello based on communication in Discord
- Team leaders who find manually archiving Trello cards time-consuming
- Anyone who wants to streamline project progress management and prevent missed responses
■Benefits of This Template
- Trello cards are automatically archived when a post is made in Discord, reducing the time and effort required for manual actions.
- Because the system processes everything automatically, it helps prevent errors such as missed archiving or forgotten responses, enabling reliable task management.
■How the Flow Bot Works
- Connect Discord and Trello with Yoom.
- Select Discord as the trigger and set the trigger action to “When a message is sent in a channel.”
- Set up a branch in the operation so that subsequent steps run only when specific conditions are met.
- Set up the AI feature “Extract data from text” to extract information such as the Trello card name from the Discord message.
- Set up Trello’s “Search for cards (partial match in subject)” action to search for the relevant card based on the extracted information.
- Set up Trello’s “Archive card” action to archive the card found in the search.
※“Trigger”: An action that starts the flow. “Operation”: An action that runs within the flow after the trigger starts.
■Customization Options
- In the Discord trigger settings, you can specify which channel will start the flow.
- Set conditions freely in the branching step, such as running subsequent steps only when a specific keyword is included in the message.
- In the AI feature’s “Extract data from text” operation, customize the specific instructions (prompt) to accurately extract the information needed to search for the Trello card.
- In the Trello card search operation, specify the subject of the card to search for based on the data extracted by the AI feature.
■Notes
- Connect both Trello and Discord with Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- Branching is an operation available on the Personal plan and higher. On the Free plan, flow bot operations that include branching will result in an error.
- Paid plans, such as the Personal plan, include a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise subject to plan restrictions.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Card Is Created (Webhook)
When a Card Is Updated (Webhook)
When a Card Is Moved to the Specified List (Webhook)
When a Card Is Created or Updated (Webhook)
When a File Is Added to a Card (Webhook)
When a Message Is Sent in a Channel
Flowbot operations
Get Lists on a Board
Create a New Card
Get Labels List
Get Board Members
Archive Card
Move Card to Another List
Invite Member to Board
Get Cards in a Specific List
Get Card Information
Change Card Cover Color
Get List of Card Custom Field Information
Get Dropdown Custom Field Information
Get Specific Custom Field Settings
Get Card Custom Field Items
Update Card
Search Cards
Get Information on Files Attached to a Card
Download File
Flowbot triggers
When a Card Is Created (Webhook)When a Card Is Updated (Webhook)When a Card Is Moved to the Specified List (Webhook)When a Card Is Created or Updated (Webhook)When a File Is Added to a Card (Webhook)
Flowbot operations
Get Lists on a BoardCreate a New CardGet Labels ListGet Board MembersArchive CardMove Card to Another ListInvite Member to BoardGet Cards in a Specific ListGet Card InformationChange Card Cover ColorGet List of Card Custom Field InformationGet Dropdown Custom Field InformationGet Specific Custom Field SettingsGet Card Custom Field ItemsUpdate CardSearch CardsGet Information on Files Attached to a CardDownload FileCreate ListAdd Comment to Card
Flowbot triggers
When a Message Is Sent in a Channel
Flowbot operations
Send MessageSend FileCreate ChannelClose ChannelCreate Direct Message ChannelSearch Users in a ServerChange Channel NameRemove User from ServerCreate Invite URL for ChannelCreate Thread in Forum ChannelCreate Thread from MessageSend Message in ThreadDownload Files in a MessageAssign a Specific Role to a UserOverwrite a User's RolesRemove a Role from a UserGet Role InformationGet Server ChannelsGet Server ThreadsGet Text Channel MessagesGet a Specific MessageGet Messages in a ThreadMore inspiration for you
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