Send a Gmail notification when a file is uploaded to Box
Send a Gmail notification when a file is uploaded to Box
Launch this workflow to connect
Box &
Gmail
!
■Overview
Do you manually notify each relevant person via Gmail every time you save an important file to Box? This manual process can lead to notification delays and missed updates. With this workflow, whenever a file is uploaded to a specific Box folder, a Gmail notification is automatically sent to the configured recipients. By integrating Box with Gmail, you can eliminate these manual tasks and share information quickly and reliably.
■Who is this template for?
- Anyone who uses Box and Gmail regularly and manually sends notifications about file sharing
- Anyone who wants to quickly and reliably notify relevant people when files are uploaded to a Box shared with their team
- Anyone who wants to automate routine Gmail notifications and focus on their core responsibilities
■Benefits of using this template
- Automatically send Gmail notifications when a file is uploaded to Box, reducing the time spent on manual communication
- Prevent human errors such as incorrect recipients and missed notifications, enabling reliable information sharing and improving operational reliability
■How the Flowbot works
- First, connect Box and Gmail to Yoom
- Next, select Box as the trigger and set the action to “When a file is uploaded to a folder”
- Finally, set the Gmail “Send an email” action in the operation and specify the recipients, subject, message, and other details for the notification
* “Trigger”: An action that starts the flow. “Operation”: An action that processes information within the flow after the trigger starts.
■Customizing this workflow
- In the Box trigger settings, specify the folder you want to monitor for notifications
- In the Gmail “Send an email” action, you can set the notification recipients (To, Cc, and Bcc) as needed. You can also specify a team mailing list instead of individual addresses
■Notes
- Connect both Box and Gmail to Yoom.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a File Is Uploaded to a Folder
When a Comment Is Created
When a File Name Is Changed
When a Comment Is Updated
When a Selected Event Occurs
When a File in a Folder Is Deleted
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Download File
Get List of Items in Folder
Create Folder
Search Content in Specific Folders
Copy File
Upload File
Get File Information
Upload File Version
Create New User
Add User to Group
Delete Registered Webhook
Rename Folder
Move Folder
Get Folder Information
Get List of Collaboration Information for a Specific Folder
Update Collaboration
Get Collaboration Information
Rename File
Flowbot triggers
When a File Is Uploaded to a FolderWhen a Comment Is CreatedWhen a File Name Is ChangedWhen a Comment Is UpdatedWhen a Selected Event OccursWhen a File in a Folder Is Deleted
Flowbot operations
Download FileGet List of Items in FolderCreate FolderSearch Content in Specific FoldersCopy FileUpload FileGet File InformationUpload File VersionCreate New UserAdd User to GroupDelete Registered WebhookRename FolderMove FolderGet Folder InformationGet List of Collaboration Information for a Specific FolderUpdate CollaborationGet Collaboration InformationRename FileMove FileCopy FolderCreate CollaborationSearch ContentAdd Shared Link to FolderAdd or Update File TagsGet File Tag InformationCreate a Shared Link for a FileCreate Metadata Instance on FileUpdate File Metadata InstanceGet File Metadata InstanceDelete File Metadata InstanceGet Group ListDelete File
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific MessageMore inspiration for you
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