Create a space in Google Chat when a file matching specific conditions is uploaded to Box

■Overview

When an important file is uploaded to Box, do you manually notify stakeholders or create a dedicated space in Google Chat? These routine tasks are time-consuming and can lead to delays or missed communications. This workflow automatically creates a Google Chat space (Box) based on specific conditions when a file is uploaded to Box. Automate the entire file-sharing process and build a fast, reliable information-sharing system.

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■Who This Template Is For

• Anyone looking to connect Box and Google Chat to streamline file-sharing communications
• Administrators of teams that create and manage Google Chat spaces (Box) for specific purposes, such as individual projects
• Anyone who wants to eliminate the challenges of manually creating spaces and sending notifications, so they can focus on core tasks through automation

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■Benefits of This Template

• Automatically create a Google Chat space when a specific file is uploaded to Box, reducing the time spent manually creating spaces and notifying stakeholders.
• Run processes automatically without manual intervention to prevent human errors, such as forgetting to create a space or share information with stakeholders, and ensure reliable information sharing.

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■Flowbot Workflow

1. First, connect Box and Google Chat to Yoom.
2. Next, select Box as the trigger and set the action to “When a file is uploaded to a folder.”
3. Then, configure branching in the operation so that subsequent actions run only when the uploaded file meets specific conditions.
4. Finally, configure the Google Chat “Create a space” action in the operation to automatically create a new space.

* “Trigger”: An action that starts a flow. “Operation”: An action that processes information within a flow after the trigger starts.

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■Customization Options

• In the Google Chat action for creating a space, you can set any display name for the space.
• You can customize the branching conditions based on your workflow, such as the name or type of the uploaded file.

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■Notes

• Connect both Box and Google Chat to Yoom.
• Google Chat can only be connected when using Google Workspace. For details, see this guide.
• Branching is an operation available on the Mini plan and higher. On the Free plan, the configured Flowbot operation will result in an error.
• Paid plans, including the Mini plan, come with a two-week free trial. During the free trial, you can use apps and features (operations) that are subject to plan restrictions.