Upload specific files received in Gmail to Google Drive
Upload specific files received in Gmail to Google Drive
Launch this workflow to connect
Gmail &
Google Drive
!
■Overview
Do you manually save email attachments received in Gmail to Google Drive one by one? Since this task occurs regularly, it can become time-consuming as the number of emails increases and may lead to mistakes such as missed uploads.
With this workflow, attachments are automatically uploaded to a指定 folder in Google Drive whenever you receive a specific email in Gmail. By connecting Gmail and Google Drive, you can streamline your daily file management tasks and reduce the burden of manual work.
■Who should use this template
- Anyone who manages files such as invoices received in Gmail on Google Drive and finds manual work time-consuming
- Anyone who struggles with missing files when saving them from Gmail to Google Drive or with standardizing file naming conventions
- Anyone who wants to automate routine daily tasks and spend more time on higher-priority work
■Benefits of using this template
- Files are automatically saved to Google Drive when an email is received in Gmail, reducing the time spent organizing files manually.
- By eliminating the need for manual uploads, you can prevent human errors such as missed uploads and saving files to the wrong location, improving the reliability of your file management.
■How the Flowbot works
- First, connect Gmail and Google Drive to Yoom.
- Next, select Gmail as the trigger, set the “When an email with a specific label is received” action, and specify the label for the emails that should trigger the automation.
- Next, use the “Data extraction” feature in an operation to extract the file name as text using a regular expression.
- Next, configure the “Branching” feature to determine whether to proceed to subsequent steps based on specific conditions, such as the attachment type or name.
- Finally, set the Google Drive “Upload a file” action in an operation to save the received attachment to the specified folder.
※ “Trigger”: An action that starts a flow. “Operation”: An action that processes data within a flow after the trigger starts.
■Customizing this workflow
■Customizing this workflow
- In the Gmail trigger settings, set a label of your choice to identify the emails that should start the Flowbot.
- With the Branching feature, you can freely set the conditions for proceeding to the subsequent file upload process. For example, you can specify conditions based on the file type or name.
- In the Google Drive file upload settings, you can freely specify the destination folder ID and file name.
■Notes
- Connect both Gmail and Google Drive to Yoom.
- Branching is a feature (operation) available on the Personal plan and above. On the Free plan, operations configured in the Flowbot will result in an error.
- Paid plans, such as the Personal plan, include a 2-week free trial. During the free trial, you can use apps and features (operations) that are otherwise subject to plan restrictions. For details, see the Plans and Pricing page.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. The shortest available trigger interval varies by plan.
- The maximum downloadable file size is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
- For details on the file size limits for triggers and individual operations, see File Size Limits.
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
Flowbot operations
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Convert Excel File to Google Sheets
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific Message
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and FoldersMore inspiration for you
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