When an event is scheduled on a specific user’s Calendly calendar, add the registrant to a Zoom webinar
When an event is scheduled on a specific user’s Calendly calendar, add the registrant to a Zoom webinar
Launch this workflow to connect
Calendly &
Zoom
!
■Overview
After coordinating schedules in Calendly, are you still manually registering attendees for Zoom webinars? This extra step not only takes time but can also lead to data entry errors and missed registrations.
With this workflow, attendees are automatically added to a Zoom webinar as soon as an event is scheduled in Calendly. Automate the Calendly–Zoom integration and streamline your entire booking management process.
■Recommended for
- Anyone who uses Calendly and Zoom and manually manages webinar or event bookings
- Anyone who wants to eliminate data entry errors and missed registrations while improving operational accuracy
- Anyone who wants to automate the process from scheduling to webinar registration and focus on more important core tasks
■Benefits of using this template
- Because events scheduled in Calendly are automatically sent to Zoom, you can reduce the time previously spent on manual registration.
- Eliminating manual data entry helps prevent human errors such as incorrect names or email addresses.
■How the flow works
- First, connect Calendly and Zoom to Yoom.
- Next, select Calendly as the trigger and set the action to “When an event is scheduled in a specific user’s calendar.”
- Finally, set the Zoom operation to “Add a registrant to a webinar” and complete the registration using the information retrieved from Calendly.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes information within the flow after the trigger is activated.
■Customization options
- When setting the Zoom action to add a registrant to a webinar, configure the webinar ID and registrant information, such as their name and email address, as needed. You can dynamically register attendees by mapping the name and email address to values retrieved from the Calendly event that triggered the flow.
■Notes
- Connect both Calendly and Zoom to Yoom.
- Note that some actions may not be available depending on your Zoom plan.
- At this time, the following actions are available only on paid Zoom plans.
・When a meeting ends
・Retrieve meeting recording information (only recordings stored in the cloud can be retrieved) - See the details here.
View details
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About the apps you use
Calendly
Yoom allows integration with Calendly's API without any code. It is possible to notify chat tools like Slack, Google Chat, and Teams when an event is scheduled in Calendly's calendar, and automatically register Calendly's event information in Hubspot, Salesforce, Zoho CRM, and others.
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This is a flow to add a record to a Google Spreadsheet when an appointment is registered in Calendly. By automatically adding the registration details from Calendly to the Google Spreadsheet, it eliminates the need for manual entry and leads to increased business efficiency.
Add a record to Google Sheets when an event is scheduled in Calendly.
Automatically create Zoom meetings when a Calendly event is scheduled. Reduce manual work after scheduling, and prevent missed or incorrect URL sharing.
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Use scheduled Calendly events as a trigger to automatically add leads to Zoho CRM. Reduce manual data entry and transcription errors to keep your sales process running smoothly.
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Zoom
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After the Zoom meeting ends, create minutes with ChatGPT and send them to participants via email.
After the Zoom meeting ends, this is a workflow for creating minutes with ChatGPT and sending them to participants via email. By emailing the minutes to participants, information sharing and follow-up can be conducted smoothly.
After the Zoom meeting ends, create minutes with ChatGPT and send them to participants via email.
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Event Is Scheduled (Webhook Trigger)
When an Event Is Canceled (Webhook Trigger)
When an Event Is Scheduled in a Specific User's Calendar (Webhook Trigger)
When an Event in a Specific User's Calendar Is Canceled (Webhook Trigger)
When an Event Is Marked as No-show (Webhook Trigger)
When a Specific User's Calendar Event Is Marked as No-show (Webhook Trigger)
When a No-show Is Released from the Schedule (Webhook Trigger)
When a Specific User's No-show Is Released (Webhook Trigger)
When a Meeting Is Created (Webhook)
When a Meeting Has Ended
When a Conversation Is Created
When a Meeting Is Deleted (Webhook)
When a Participant Joins a Meeting before the Host (Webhook)
When Recordings for the Specified Host Are Completed (Webhook)
When a Recording Transcript Is Completed (Webhook)
When a Webinar Is Created (Webhook)
When a Webinar Ends (Webhook)
When a Webinar Attendee Submits a Survey Response (Webhook)
Flowbot operations
Get Scheduled Event Details
Create One-Off Meeting (Spot Event Type)
List Events
Get Meeting List
Get Webinar List
Get Webinar Registrants
Get Meeting Recording Information
Add Webinar Registrant
Download Meeting Recording Files
Add User
Delete User
Assign or Remove Licenses for a User
Get User Information
Delete Meeting Cloud Recording Data
Get Conversation Details
Get Meeting Details
Edit Recurring Meeting (Monthly)
Create Recurring Meeting (Monthly)
Flowbot triggers
When an Event Is Scheduled (Webhook Trigger)When an Event Is Canceled (Webhook Trigger)When an Event Is Scheduled in a Specific User's Calendar (Webhook Trigger)When an Event in a Specific User's Calendar Is Canceled (Webhook Trigger)When an Event Is Marked as No-show (Webhook Trigger)When a Specific User's Calendar Event Is Marked as No-show (Webhook Trigger)When a No-show Is Released from the Schedule (Webhook Trigger)When a Specific User's No-show Is Released (Webhook Trigger)
Flowbot operations
Get Scheduled Event DetailsCreate One-Off Meeting (Spot Event Type)List Events
Flowbot triggers
When a Meeting Is Created (Webhook)When a Meeting Has EndedWhen a Conversation Is CreatedWhen a Meeting Is Deleted (Webhook)When a Participant Joins a Meeting before the Host (Webhook)When Recordings for the Specified Host Are Completed (Webhook)When a Recording Transcript Is Completed (Webhook)When a Webinar Is Created (Webhook)When a Webinar Ends (Webhook)When a Webinar Attendee Submits a Survey Response (Webhook)When a Webinar Registration Is Created (Webhook)When a Webinar Registration Is Canceled (Webhook)When an Attendee or Participant Joins a Webinar (Webhook)When All Users' Recordings Have Completed (Webhook)When a Meeting Is CreatedWhen a Message Is Posted in ChatWhen a File Is Posted in Team Chat
Flowbot operations
Get Meeting ListGet Webinar ListGet Webinar RegistrantsGet Meeting Recording InformationAdd Webinar RegistrantDownload Meeting Recording FilesAdd UserDelete UserAssign or Remove Licenses for a UserGet User InformationDelete Meeting Cloud Recording DataGet Conversation DetailsGet Meeting DetailsEdit Recurring Meeting (Monthly)Create Recurring Meeting (Monthly)Create MeetingEdit MeetingCreate Recurring Meeting (Daily)Edit Recurring Meeting (Daily)Create Recurring Meeting (Weekly)Edit Recurring Meeting (Weekly)Delete Specific Cloud Recording Data of a MeetingEnable / Disable User Account and Change Work StatusGet Team Chat Channel ListCreate Team Chat ChannelCreate Team Chat Shared SpaceInvite Members to Team Chat ChannelUpdate Team Chat ChannelCreate Team Chat Mention GroupAdd Members to Team Chat Mention GroupSearch Team Chat Messages and Shared FilesSend Team Chat MessageDelete Team Chat MessageUpload File to Team ChatRetrieve Meeting SummaryRetrieve Webinar Q&AList Meeting ParticipantsGet Meeting Details (Past)More inspiration for you
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