Summarize task descriptions from Asana and add them to Google Calendar

■Overview

When managing tasks in Asana and coordinating schedules in Google Calendar, do you find it time-consuming to manually transfer information between the two?
This workflow solves that problem by automatically using AI to summarize the description of each new Asana task and registering it as an event in Google Calendar. Automating the integration between Google Calendar and Asana eliminates duplicate data entry and streamlines both task management and schedule coordination.

■Who Should Use This Template

• Anyone who uses Asana and Google Calendar together and wants to streamline task transfers
• Anyone who manually transfers information between Google Calendar and Asana and wants to prevent input errors and omissions
• Anyone who wants to connect project task management and personal schedule management more smoothly

■Benefits of This Template

• Simply add a task to Asana to automatically create an event in Google Calendar, reducing the time spent on manual data entry
• Eliminating manual information transfers helps prevent human errors such as inaccurate task details and missed registrations, keeping your information accurate

■Workflow Steps

1. First, connect Asana and Google Calendar to Yoom
2. Next, select Asana as the trigger and set the action to “When a new task is added to a specific project”
3. Then, select the AI feature as an operation and set the action to “Summarize” to summarize the task description and other information retrieved by the trigger
4. Finally, set Google Calendar’s “Create an event” action as an operation, then register the summarized content, task name, and other details

※ “Trigger”: An action that starts the workflow. “Operation”: An action that processes data within the workflow after the trigger runs

■Customization Options

• In the Asana trigger settings, set the workspace ID and project ID you want to use as the starting point for notifications
• For the AI operation, you can set the task name, description, and other information retrieved from Asana as variables in the text to summarize. You can also freely customize the summarization criteria
• When creating an event in Google Calendar, you can set information retrieved from Asana and AI-generated summaries as variables for the event title, description, date and time, and other fields

■Notes

• Connect both Asana and Google Calendar to Yoom.
• You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
• The shortest available trigger interval varies by plan. Please keep this in mind.