When a TIFF file is received in Gmail, convert it to a PDF using RPA and upload it to Google Drive
When a TIFF file is received in Gmail, convert it to a PDF using RPA and upload it to Google Drive
Launch this workflow to connect
Gmail &
Google Drive
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■Overview
Do you manually convert TIFF files received from business partners to PDF every time? While this task is routine, it can be time-consuming and may take time away from other important work. With this workflow, simply receiving an email that meets specific criteria in Gmail automatically converts the attached TIFF file to PDF and saves it to a designated Google Drive folder. Automate the entire file conversion and storage process to streamline your operations.
■Recommended for
- Anyone who finds it time-consuming to convert TIFF files received from business partners to PDF
- Anyone who wants to efficiently manage email attachments received in Gmail using Google Drive
- Anyone who wants to automate manual file conversion tasks and focus on core business activities
■Benefits of using this template
- Automatically convert TIFF files to PDF and save them to Google Drive when Gmail receives a file, reducing the time spent on manual work.
- Prevent missed file conversions and incorrect storage locations caused by manual work, enabling accurate file management without human error.
■Flowbot workflow
- First, connect Gmail and Google Drive to Yoom.
- Next, select Gmail as the trigger and set the action to “When an email with a specific label is received.”
- Then, set the RPA action “Operate the browser” in the operation and build a process to convert the received TIFF file to PDF.
- Finally, set Google Drive’s “Upload a file” action in the operation and upload the converted PDF file to the designated folder.
※“Trigger”: An action that starts a flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options
- In the Gmail trigger settings, specify the label to apply to emails you want to include in the automation.
- For the action that operates the browser using the RPA feature, specify the online file conversion service and the exact steps to perform.
- For the action that uploads a file to Google Drive, specify the destination folder and file name. You can also include dynamic information such as the email subject or date.
■Notes
- Connect both Gmail and Google Drive to Yoom.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- The operation for controlling a browser is available only on the Success Plan. On the Free, Mini, and Team Plans, operations configured in Flowbot workflows will result in an error.
- Paid plans, including the Success Plan, offer a two-week free trial. During the free trial, you can use restricted apps and operations that control a browser.
- For instructions on configuring the operation for controlling a browser, see below.
See the configuration instructions
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
Flowbot operations
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Upload File
Download File
Download Google Sheets File
Download Google Slides
Download Google Docs File
Retrieve a List of Files and Folders in a Specific Folder
Rename File
Retrieve File or Folder Information
Convert Excel File to Google Sheets
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific Message
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and FoldersMore inspiration for you
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