When a PDF file is added to Box, convert it to an EPUB file with RPA and send it via Gmail
When a PDF file is added to Box, convert it to an EPUB file with RPA and send it via Gmail
Launch this workflow to connect
Box &
Gmail
!
■Overview
Opening PDF files and manually converting them each time to create EPUB files for use in e-books and other applications can be time-consuming. This workflow automatically handles everything from file conversion to sharing when a PDF file is uploaded to a specific Box folder. By automating the manual PDF-to-EPUB conversion process, you can reduce the time and effort required and create an environment that lets you focus on more important tasks.
■Who Should Use This Template
- Anyone who finds manual PDF-to-EPUB conversion time-consuming and wants to automate the entire process
- Anyone who manages PDF files in Box and wants to streamline sharing the converted files
- Anyone who wants to eliminate routine file conversion tasks and secure more time to focus on core business activities
■Benefits of Using This Template
- Simply upload a file to Box to automatically convert it from PDF to EPUB and share it via Gmail, reducing the time previously spent on manual tasks
- Reduce the risk of human errors, such as file conversion mistakes and incorrect recipients or attachments when composing emails, to improve operational accuracy
■Flowbot Workflow
- First, connect Box and Gmail to Yoom
- Next, select Box as the trigger, set the action to “When a file is uploaded to a folder,” and specify the target folder
- Then, configure Box’s “Download a file” action as an operation to retrieve the file uploaded by the trigger
- Next, configure the RPA feature’s “Operate the browser” action as an operation and convert the file to EPUB format using your preferred file conversion site
- Finally, configure Gmail’s “Send an email” action as an operation, attach the converted file, and send the email to the specified recipients
※“Trigger”: An action that initiates the flow. “Operation”: An action that performs processing within the flow after the trigger is activated
■Customization Options
- With the RPA feature, you can configure a series of actions as needed, such as entering the URL of your usual file conversion site, uploading a file, and clicking the conversion button
- With Gmail’s “Send an email” action, you can freely configure the recipient address, subject, and message body. You can also automatically insert information such as the file name retrieved in a previous operation into the message body as a variable
■Notes
- Connect both Box and Gmail to Yoom.
- The “Operate the browser” operation is available only on the Success Plan. Please note that configured Flowbot operations will result in an error on the Free, Mini, and Team Plans.
- Paid plans, including the Success Plan, offer a two-week free trial. During the free trial, you can use restricted apps and the “Operate the browser” operation
- For instructions on configuring the “Operate the browser” operation, see below.
See how to configure the “Operate the browser” operation - Customize the “Operate the browser” operation to match the website you use.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a File Is Uploaded to a Folder
When a Comment Is Created
When a File Name Is Changed
When a Comment Is Updated
When a Selected Event Occurs
When a File in a Folder Is Deleted
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Download File
Get List of Items in Folder
Create Folder
Search Content in Specific Folders
Copy File
Upload File
Get File Information
Upload File Version
Create New User
Add User to Group
Delete Registered Webhook
Rename Folder
Move Folder
Get Folder Information
Get List of Collaboration Information for a Specific Folder
Update Collaboration
Get Collaboration Information
Rename File
Flowbot triggers
When a File Is Uploaded to a FolderWhen a Comment Is CreatedWhen a File Name Is ChangedWhen a Comment Is UpdatedWhen a Selected Event OccursWhen a File in a Folder Is Deleted
Flowbot operations
Download FileGet List of Items in FolderCreate FolderSearch Content in Specific FoldersCopy FileUpload FileGet File InformationUpload File VersionCreate New UserAdd User to GroupDelete Registered WebhookRename FolderMove FolderGet Folder InformationGet List of Collaboration Information for a Specific FolderUpdate CollaborationGet Collaboration InformationRename FileMove FileCopy FolderCreate CollaborationSearch ContentAdd Shared Link to FolderAdd or Update File TagsGet File Tag InformationCreate a Shared Link for a FileCreate Metadata Instance on FileUpdate File Metadata InstanceGet File Metadata InstanceDelete File Metadata InstanceGet Group ListDelete File
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific MessageMore inspiration for you
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