Add due dates from ClickUp tasks to Google Calendar and send Gmail notifications

■Overview

If you manage tasks in ClickUp and track your schedule in Google Calendar, manually transferring task due dates to your calendar can be time-consuming, and tasks may occasionally be left unregistered. With this workflow, whenever a task is created in ClickUp, an event is automatically added to Google Calendar and a notification is sent via Gmail. This streamlines the integration between Google Calendar and ClickUp while improving the accuracy and efficiency of task management.

■Who should use this template

• Anyone who uses ClickUp and Google Calendar together and wants to eliminate the hassle of entering tasks twice
• Project managers who want to automate task due date management through Google Calendar integration and prevent missed deadlines
• Anyone who wants to visualize the due dates of team-wide tasks managed in ClickUp on a calendar

■Benefits of using this template

• Since events are automatically added to Google Calendar when tasks are created in ClickUp, you can reduce the time previously spent on manual data entry.
• Prevent human errors such as missed calendar entries and incorrect due dates caused by manual input, improving the accuracy of task management.

■Flowbot steps

1. First, connect ClickUp, Google Calendar, and Gmail to Yoom.
2. Next, select ClickUp as the trigger and set the action to “When a task is created.”
3. Then, configure ClickUp’s “Get a task” action as an operation to retrieve the details of the created task.
4. Use data transformation and calculation operations to format dates and other data for easier use in subsequent steps.
5. Next, configure Google Calendar’s “Create an event” action as an operation and create an event based on the task information retrieved from ClickUp.
6. Finally, configure Gmail’s “Send an email” action as an operation to notify relevant team members that the task has been added to the calendar.

* “Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.

■Customization options

• In the ClickUp trigger settings, specify the IDs of the team, space, folder, and list that you want to include in the automation.
• When creating an event in Google Calendar, you can freely assign information retrieved from ClickUp, such as the task name and details, to the event title and description.
• For notification emails sent through Gmail, you can freely configure the recipients, subject, and body. You can also include ClickUp task information in the email body.
• For operations that transform date and data formats, you can flexibly configure conversion rules to match your business requirements.

■Notes

• Connect each of ClickUp, Google Calendar, and Gmail to Yoom.
• To create a Flowbot with more than five operations, you need to use the Mini plan or higher. Please note that Flowbots will not run on the Free plan.