Automatically add emails received in Gmail to a Notion page
Automatically add emails received in Gmail to a Notion page
Launch this workflow to connect
Gmail &
Notion
!
■Overview
Do you manually transfer important emails received in Gmail to Notion for information management? This task is not only time-consuming but can also lead to human errors such as missed entries and copy-and-paste mistakes. With this workflow, you can automatically add the contents of specific Gmail emails to Notion pages as soon as you receive them. Automate information sharing from email to Notion and keep your team aligned effortlessly.
■Who should use this template
- Anyone who manually transfers and consolidates emails received in Gmail into Notion
- Anyone who wants to manage email-based information centrally in Notion
- Anyone who wants to automate information sharing from email to Notion and eliminate manual work
■Benefits of using this template
- Automatically add email content to Notion whenever you receive an email with a specific Gmail label, reducing the time spent on manual data entry
- Prevent human errors such as transcription mistakes and missing important information caused by manual copy and paste, while maintaining data accuracy
■Flow bot steps
- First, connect Gmail and Notion to Yoom
- Next, select Gmail as the trigger, set the “When an email with a specific label is received” action, and specify the label for the emails that should start the automation
- Finally, set Notion’s “Add content to a page” action as the operation. Specify which information from the email retrieved by the trigger, such as the subject and body, should be added to which page and how
※“Trigger”: An action that starts the flow. “Operation”: An action that processes tasks within the flow after the trigger starts
■Customization options for this workflow
- In the Gmail trigger settings, choose which label should start the workflow. You can specify labels that match your business needs, such as “Invoices” or “Inquiries”
- In the settings for adding text to Notion, specify which page to update. You can also freely format the content by combining information such as the email subject, body, and sender with fixed text
■Notes
- Connect both Gmail and Notion to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
When a Page Is Created or Updated
When a Database Is Created or Updated
When Receiving a Webhook
When a Page Is Created (Webhook)
When Page Content Is Updated (Webhook)
When a Page Is Deleted (Webhook)
When Page Properties Are Updated (Webhook)
When a Comment Is Created (Webhook)
When a Comment Is Updated (Webhook)
When a Comment Is Deleted (Webhook)
When a Page in a Specific Data Source Is Created or Updated
When Data Source Content Is Created or Updated (Webhook)
Flowbot operations
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Retrieve Page Information
Update Page Property (Text Property)
Update Page Property (Number Property)
Update Page Property (Select Property)
Update Page Property (Multi-select Property)
Update Page Property (Date Property)
Update Page Property (Checkbox Property)
Update Page Property (URL Property)
Update Page Property (Email Property)
Update Page Property (Phone Property)
Retrieve Blocks from a Specific Page
Retrieve List of Users
Update Page Property (Relation Property)
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific Message
Flowbot triggers
When a Page Is Created or UpdatedWhen a Database Is Created or UpdatedWhen Receiving a WebhookWhen a Page Is Created (Webhook)When Page Content Is Updated (Webhook)When a Page Is Deleted (Webhook)When Page Properties Are Updated (Webhook)When a Comment Is Created (Webhook)When a Comment Is Updated (Webhook)When a Comment Is Deleted (Webhook)When a Page in a Specific Data Source Is Created or UpdatedWhen Data Source Content Is Created or Updated (Webhook)
Flowbot operations
Retrieve Page InformationUpdate Page Property (Text Property)Update Page Property (Number Property)Update Page Property (Select Property)Update Page Property (Multi-select Property)Update Page Property (Date Property)Update Page Property (Checkbox Property)Update Page Property (URL Property)Update Page Property (Email Property)Update Page Property (Phone Property)Retrieve Blocks from a Specific PageRetrieve List of UsersUpdate Page Property (Relation Property)Add a Sub-item to a Specific RecordIssue File Upload IDUpload FileUpdate Page Properties (File Property)Download FileGet Page Details (List File Information)Search Pages and Databases by TitleCreate Page from Template (Title Only)Update Database Property NameUpdate Page Property (Title Property)Search Text in a Data Source’s Formula PropertyAppend Content to a PageRetrieve Child Blocks of a Page or BlockRetrieve Data SourceRetrieve DatabaseCreate PageGet Page (Markdown)Append Content to PageReplace Page ContentUpdate Page Properties (User Properties)Lock a PageRetrieve CommentRetrieve CommentsMore inspiration for you
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