When an audio file is uploaded to Box, transcribe it and add the results to a new Google Doc

■Overview

Are you spending too much time and effort transcribing audio files, such as meeting recordings?
Manual transcription is not only time-consuming but can also lead to copy-and-paste errors, putting additional pressure on your other tasks.
With this workflow, simply upload an audio file to Box to automatically transcribe it and easily output the results to a Google Document.

■Recommended for

• Anyone looking to streamline the process of transcribing meeting or interview recordings
• Anyone who manually converts audio data saved in Box into text and finds the process time-consuming
• Anyone considering automating audio transcription but struggling due to a lack of API knowledge

■Benefits of using this template

• Audio transcription starts automatically when you upload an audio file to Box, reducing the time previously spent on manual work so you can focus on core tasks.
• Automating the entire process standardizes operations, helping prevent variations in work quality between team members and reducing reliance on individual expertise.

■Flowbot steps

1. First, connect Box and Google Docs to Yoom.
2. Next, select Box as the trigger and set the “When a file is uploaded to a folder” action.
3. Next, configure the branching feature in Operations so that subsequent steps run only when the file is in an audio format.
4. Next, configure Box’s “Download a file” action in Operations.
5. Next, configure the “Transcribe audio data” action in the audio transcription feature under Operations.
6. Next, configure Google Docs’ “Create a new document” action in Operations.
7. Finally, configure Google Docs’ “Append text to the end of the document” action in Operations to output the transcription results.

※“Trigger”: An action that starts a flow. “Operation”: An action that performs a process within a flow after the trigger starts.

■Customization options

• In the Box trigger settings, enter the ID of the folder you want to monitor.
• With the branching feature, you can set conditions for running subsequent steps based on information obtained by the preceding trigger, such as the file name or file format.
• For the Box operation that downloads a file, enter the content ID of the file obtained by the trigger.
• In the audio transcription feature, select the audio file downloaded by the preceding operation as the file to transcribe.
• You can set the title of the new Google Document as desired, including the file name.
• You can combine the transcription results with custom static text or other content when adding text to the document.

■Notes

• Connect both Box and Google Docs to Yoom.
• Branching is an operation available on the Mini plan and above. On the Free plan, the configured Flowbot operation will result in an error.
• Paid plans, such as the Mini plan, include a two-week free trial. During the trial, you can use apps and operations subject to plan restrictions.
• The maximum downloadable file size is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
• For details on the file size limits for triggers and each operation, see below.
  See below for details
• The AI operations for OCR and audio transcription are available only on the Team and Success plans. On the Free and Mini plans, the configured Flowbot operation will result in an error.
• Paid plans, such as the Team and Success plans, include a two-week free trial. During the trial, you can use apps and AI features (operations) subject to plan restrictions.
• Flowbots with more than five operations can be configured on the Mini plan and above. On the Free plan, the Flowbot will not run.