Retrieve the collaboration list for a specific Box folder daily and notify Slack
Retrieve the collaboration list for a specific Box folder daily and notify Slack
Launch this workflow to connect
Box &
Slack
!
■Overview
Do you find it time-consuming to regularly review who has access to the folders you manage in Box? Manual checks take time and come with the risk of overlooking something. With this workflow, you can automatically retrieve collaboration information for a specified folder at a set time every day and send the list to Slack. This streamlines collaboration management in Box and helps you maintain security.
■Who This Template Is For
- IT administrators who regularly manage permissions for Box folders
- Anyone who manually reviews and reports on the list of collaborators for managed Box folders
- Anyone who frequently shares files with external members and wants to streamline access reviews
■Benefits of Using This Template
- Automatically retrieve and notify you of the Box collaboration list every day, reducing the time required for manual checks and report creation.
- Regular automated notifications help prevent missed reviews of collaboration status and reduce the risk of leaving unintended access permissions in place.
■Workflow
- First, connect Box and Slack to Yoom.
- Next, select Schedule Trigger as the trigger and set it to run at a specific time every day.
- Then, configure Box's “Get a list of collaboration information for a specific folder” action as an operation.
- Next, configure AI's “Generate text” action as an operation.
- Finally, configure Slack's “Send a message to a channel” action as an operation to notify the designated channel of the retrieved information.
※“Trigger”: An action that initiates a flow. “Operation”: An action that processes data within the flow after the trigger runs.
■Customization Options
■Customization Options
- In the Box action for retrieving collaboration information, enter the content ID of the folder you want to target.
- In the Slack notification settings, you can specify the channel where the message should be sent. You can also customize the message by adding fixed text and inserting the information retrieved in the previous step as variables.
■Notes
- Be sure to connect both Box and Slack to Yoom.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a File Is Uploaded to a Folder
When a Comment Is Created
When a File Name Is Changed
When a Comment Is Updated
When a Selected Event Occurs
When a File in a Folder Is Deleted
When a Message Is Posted to a Channel
When a File Is Posted to a Channel
When a Message Is Posted to a Channel (Webhook)
When a Reaction Is Added to a Message (Webhook)
When a User Is Mentioned in a Channel
When a Message Containing Specified Text Is Posted to a Channel
When the Slack App Is Mentioned (Webhook)
When Mentioned in a Channel (Multiple Users)
When a Message Containing Specified Text Is Posted to a Channel (Regular Expression)
When a New Channel Is Created (Webhook)
When a Message Is Posted in a Thread (Webhook)
When Mentioned in a Channel (Multiple Users & User Groups)
Flowbot operations
Download File
Get List of Items in Folder
Create Folder
Search Content in Specific Folders
Copy File
Upload File
Get File Information
Upload File Version
Create New User
Add User to Group
Delete Registered Webhook
Rename Folder
Move Folder
Get Folder Information
Get List of Collaboration Information for a Specific Folder
Update Collaboration
Get Collaboration Information
Rename File
Flowbot triggers
When a File Is Uploaded to a FolderWhen a Comment Is CreatedWhen a File Name Is ChangedWhen a Comment Is UpdatedWhen a Selected Event OccursWhen a File in a Folder Is Deleted
Flowbot operations
Download FileGet List of Items in FolderCreate FolderSearch Content in Specific FoldersCopy FileUpload FileGet File InformationUpload File VersionCreate New UserAdd User to GroupDelete Registered WebhookRename FolderMove FolderGet Folder InformationGet List of Collaboration Information for a Specific FolderUpdate CollaborationGet Collaboration InformationRename FileMove FileCopy FolderCreate CollaborationSearch ContentAdd Shared Link to FolderAdd or Update File TagsGet File Tag InformationCreate a Shared Link for a FileCreate Metadata Instance on FileUpdate File Metadata InstanceGet File Metadata InstanceDelete File Metadata InstanceGet Group ListDelete File
Flowbot triggers
When a Message Is Posted to a ChannelWhen a File Is Posted to a ChannelWhen a Message Is Posted to a Channel (Webhook)When a Reaction Is Added to a Message (Webhook)When a User Is Mentioned in a ChannelWhen a Message Containing Specified Text Is Posted to a ChannelWhen the Slack App Is Mentioned (Webhook)When Mentioned in a Channel (Multiple Users)When a Message Containing Specified Text Is Posted to a Channel (Regular Expression)When a New Channel Is Created (Webhook)When a Message Is Posted in a Thread (Webhook)When Mentioned in a Channel (Multiple Users & User Groups)When a Message Reaction Is Removed (Webhook)When a Posted Message Is Updated (Webhook)
Flowbot operations
Send Message to ChannelSend Direct MessageGet Member IDs in a ChannelCreate ChannelInvite Members to ChannelGet User Group ListPost Message to ThreadArchive ChannelGet Messages in a ThreadList Public ChannelsRemove a Member from a Private ChannelFind User by Email AddressGet User InfoGet a Specific MessageGet Message LinkDelete MessageGet Users in a User GroupGet Reactions for a MessageCreate a User GroupList Channel MessagesSend a Message to a Channel with AttachmentsList Rows in a ListCreate ListUpdate ListGet a Specific List RowRemove List AccessMore inspiration for you
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