Add a shared link and notify Google Chat when a file is uploaded to a folder in Box
Launch this workflow to connect
Box &
Google Chat
!
■Overview
When sharing files in Box, manually creating a shared link and notifying the relevant people is not only time-consuming but can also lead to mistakes such as missed notifications. With this workflow, whenever a file is uploaded to a specific Box folder, a Box shared link is automatically created and sent to Google Chat. Automate the entire file-sharing process and keep information flowing smoothly.
■Who should use this template
- Anyone who manually sends Box shared links for files created in Box to Google Chat
- Anyone looking to prevent missed notifications or errors when creating shared links
- Teams looking to connect Box and Google Chat to streamline their file-sharing process
■Benefits of using this template
- Automate everything from creating a Box shared link to sending a notification when a file is uploaded to Box, reducing the time spent on manual tasks.
- Prevent human errors such as mistakes when manually creating shared links or failing to notify Google Chat, ensuring reliable information sharing.
■Flow
- First, connect Box and Google Chat with Yoom.
- Next, select Box as the trigger and set the action to “When a file is uploaded to a folder.”
- Then, set Box’s “Create a shared link for a file” action as an operation to generate a shared link for the uploaded file.
- Finally, set Google Chat’s “Send a message to a space” action as an operation to send a message containing the shared link.
※ “Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options
■Customization options
- In the Box trigger settings, enter the content ID of the folder you want to include in the automation. This allows you to run the workflow only for a specific folder.
- In the Google Chat notification settings, you can specify the space where messages should be sent. You can also customize the notification message flexibly by embedding not only fixed text but also variables such as the file name and shared link obtained from the preceding Box operation.
■Notes
- Connect both Box and Google Chat with Yoom.
- Google Chat can only be connected when using Google Workspace. For details, see How to send a message to a space in Google Chat.
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