Store files in Secure SAMBA when they are submitted through Google Forms
Store files in Secure SAMBA when they are submitted through Google Forms
Launch this workflow to connect
SecureSAMBA &
Google Drive &
Google Forms
!
■Overview
Do you manually upload files received through Google Forms to Secure SAMBA every time? This process is not only time-consuming but can also lead to human errors, such as missing files or saving them to the wrong location. With this workflow, you can automate the integration between Google Forms and Secure SAMBA, save files received through forms directly to a designated Secure SAMBA folder, and eliminate file management challenges.
■Who This Template Is For
- Anyone collecting files through Google Forms and finding manual management time-consuming
- Anyone using Secure SAMBA as their primary storage and looking to automate its integration with Google Forms
- Anyone looking to prevent file management from becoming dependent on individuals and streamline information sharing across their team
■Benefits of Using This Template
- Files are automatically saved to Secure SAMBA when they are submitted through Google Forms, reducing the time spent moving files manually.
- Prevent human errors such as forgetting to download files, uploading them incorrectly to Secure SAMBA, or saving them to the wrong location.
■Flowbot Steps
- First, connect Secure SAMBA, Google Forms, and Google Drive to Yoom.
- Next, select Google Forms as the trigger and set the action to “When a response is submitted to the form.”
- Then, set the Google Drive “Download a file” action as an operation and specify the file associated with the form response.
- Finally, set the Secure SAMBA “Upload a file” action as an operation and save the downloaded file.
* “Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization Options
■Customization Options
- In the Google Forms trigger settings, enter the ID of the form you want to automate. This allows you to automate file submissions from a specific form, even when managing multiple forms.
■Notes
- Connect Google Forms, Google Drive, and Secure SAMBA to Yoom.
- For details on how to retrieve responses when using Google Forms as a trigger, see “How to Retrieve Response Data with the Google Forms Trigger.”
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- The maximum downloadable file size is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
- For details on file size limits for triggers and individual operations, see “File Size Limits.”
- Secure SAMBA is available on the Mini plan and above. On the Free and Personal plans, operations and Data Connects configured in Flowbots using Secure SAMBA will result in errors.
- Paid plans, including the Personal, Mini, Team, and Success plans, offer a two-week free trial. During the free trial, you can use apps that are otherwise subject to plan restrictions. For details, see the pricing plans page.
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About the apps you use
SecureSAMBA
Yoom connects with Secure SAMBA to automate your file uploads, searches, and downloads. For example, streamline your file and folder management by automatically uploading files from emails or forms, and searching for and downloading files within Secure SAMBA.
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No-Code API Actions
Executable API actions
Flowbot triggers
New File or Folder Created
When a New File or Folder Is Created in a Specified Folder
When a Specific File Is Created or Updated
When a File Containing Specific Keywords Is Created
When a Form Response Is Submitted
Flowbot operations
Search Files/Folders
Retrieve File/Folder
Update File/Folder Name
Move File/Folder
Delete File/Folder
Create Folder
Get Folder Contents
Upload File
Chunk Upload File (Start)
Get Root Nodes
Chunk Upload File (Send)
Chunk Upload File (Complete)
Get File Download URL
Download File
Create Folder
Duplicate File
Search for Files and Folders in a Specific Folder
Delete File
Flowbot triggers
There is no action.
Flowbot operations
Search Files/FoldersRetrieve File/FolderUpdate File/Folder NameMove File/FolderDelete File/FolderCreate FolderGet Folder ContentsUpload FileChunk Upload File (Start)Get Root NodesChunk Upload File (Send)Chunk Upload File (Complete)Get File Download URLDownload File
Flowbot triggers
New File or Folder CreatedWhen a New File or Folder Is Created in a Specified FolderWhen a Specific File Is Created or UpdatedWhen a File Containing Specific Keywords Is Created
Flowbot operations
Create FolderDuplicate FileSearch for Files and Folders in a Specific FolderDelete FileUpload FileDownload FileDownload Google Sheets FileDownload Google SlidesDownload Google Docs FileRetrieve a List of Files and Folders in a Specific FolderRename FileRetrieve File or Folder InformationConvert Excel File to Google SheetsConvert CSV File to Google SheetsGrant File or Folder Permissions to a UserMove File to TrashRetrieve a List of Permissions for a File or FolderUpdate Description for a File or FolderChange File Destination FolderCreate a Shortcut to a FileConfigure Download and Copy PermissionsRetrieve a List of Folders in a Specific FolderConvert a File to Google DocsDownload a Google Sheet (Specify Sheet)Change Sharing to "Anyone with the Link"Search Files and Folders in a Specific Folder (Excluding Trash)Convert a Presentation File to Google SlidesConvert a PDF File to Google DocsGrant File or Folder Permissions to a Specific OrganizationUpdate a Specific FileRemove Permissions from a File or FolderCreate a Shared DriveSearch Shared DrivesCopy File (Detailed Options)Search Files and Folders
Flowbot triggers
When a Form Response Is Submitted
Flowbot operations
Get Response ListRetrieve a Specific ResponseGet Response List (Specify Response Period)Get Form QuestionsUpdate Form Title and DescriptionUpdate Question Titles and DescriptionsCreate a New FormUpdate Form Visibility SettingsAdd a Short/paragraph Question (Title and Description)Add a Choice Question (Radio, Checkbox, or Dropdown)Add a Grid Question (Multiple-choice Grid / Checkbox Grid)Add a Question Title and Description (Date/Time)Add a Question Title and Description (Linear Scale)Add a Question Title and Description (Image + Text)Add a Question Title and Description (Image + Choice)Add a Question Title and Description (Choices with Images)More inspiration for you
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