Do you find it time-consuming to manually compile form questions and answers into Notion?
If manual tasks like these are slowing you down, ChatGPTNotionintegration is the solution you’ve been looking for :) Imagine ChatGPT automatically compiles form responses and updates them in the Notion database. This automation can reduce your effort and minimize errors. The best part? You can set up this automation easily, with no coding required, using Yoom :)
In this article, we'll walk you through the entire process from understanding how to set up this integration easily and maximizing its potential, allowing you to integrate seamlessly in just a few clicks!
Meet Yoom: No-Code Automation
Yoom is a next-generation no-code automation that lets you connect and automate tasks between your favorite apps. Connecting different apps can be challenging for non-engineers, but Yoom makes automation accessible to everyone.
🌐 Connect with apps like ChatGPT, Notion, and more.
📖 Use automation templates - no technical setup required
📈 Boost productivity and reduce human errors
You don't need to go through a complex setup and IT jargon, you can build your automation workflows with just a few clicks :) It's designed for those who want to streamline their daily work and save hours of time and stress from repetitive work.
In this guide, you'll learn the step-by-step process of how to use Yoom to create a Flowbot that automatically organizes form questions with ChatGPT and records them in Notion in a Q&A format.
✔️ For Those Who Want to Try It Quickly
Yoom offers ready-made templates for easy setup in integrating ChatGPT and Notion. Click the "Try it" button to get started now!
We'll also walk you through the step-by-step process of creating this automation flow in the following section of this article.
Organize form questions with ChatGPT and record them in Q&A format in Notion.
■Overview In this workflow, ChatGPT automatically responds to form inquiries and organizes and saves the content in Notion. This automation facilitates smooth inquiry handling and centralized information management. By using Yoom, you can easily connect apps without programming.
■Recommended for ・Those who want to streamline customer support ・Teams of companies that want to improve the quality of inquiry responses ・Those who want to build a knowledge base using Notion ・Those interested in business automation using ChatGPT and Notion integration ・Companies that want to organize inquiry history and save it in a reusable form
■Notes ・Please connect both ChatGPT and Notion with Yoom. ・To execute ChatGPT (OpenAI) actions, you need to subscribe to OpenAI's paid API plan. (Ensure payment can be made when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT's API is provided by OpenAI for a fee, and it is charged on a pay-as-you-go basis with tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API.
🙌 What You Can Do by Integrating ChatGPT with Notion
By integrating Notion with ChatGPT, you can automatically link data between the two apps.
Here are some practical, ready-to-use templates that use ChatGPT and Notion to streamline your workflow. Just click on the "Try It" button to get started quickly!
Organize Form Questions with ChatGPT and Record Them in Q&A Format in Notion
Perfect for those who are manually compiling questions and answers. ChatGPT can automatically organize the data into a clear Q&A format in Notion.
Organize form questions with ChatGPT and record them in Q&A format in Notion.
■Overview In this workflow, ChatGPT automatically responds to form inquiries and organizes and saves the content in Notion. This automation facilitates smooth inquiry handling and centralized information management. By using Yoom, you can easily connect apps without programming.
■Recommended for ・Those who want to streamline customer support ・Teams of companies that want to improve the quality of inquiry responses ・Those who want to build a knowledge base using Notion ・Those interested in business automation using ChatGPT and Notion integration ・Companies that want to organize inquiry history and save it in a reusable form
■Notes ・Please connect both ChatGPT and Notion with Yoom. ・To execute ChatGPT (OpenAI) actions, you need to subscribe to OpenAI's paid API plan. (Ensure payment can be made when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT's API is provided by OpenAI for a fee, and it is charged on a pay-as-you-go basis with tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API.
■Overview This workflow automatically summarizes incoming emails with ChatGPT and records the organized information in Notion, allowing for smooth organization and sharing of information. With this automation, you can accurately grasp the important contents of emails, making it easy to share information with the entire team. Using Yoom, you can easily connect applications without the need for programming.
■Recommended for ・Business people who receive a large number of emails daily and want to efficiently manage their contents ・Those who want to organize information using ChatGPT and Notion ・Project leaders who wish to automatically summarize email contents and share with the team ・IT personnel considering automation of business workflows
■Caution ・Please link Yoom with both ChatGPT and Notion. ・To execute actions with ChatGPT (OpenAI), a subscription to the OpenAI API paid plan is required. (Payments should be possible when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT API is provided for a fee by OpenAI, and it is a pay-as-you-go system based on tokens during API communication. Therefore, please be aware that errors may occur if payments cannot be made at the time of API usage.
Analyze Slack Post Messages with ChatGPT and Send Warnings for Inappropriate Remarks
This flow is recommended for situations where Slack is used as an internal chat tool and there is a need to address compliance violations without human intervention.
🚀 Let's Create ChatGPT Notion Integration Flow to Auto-Compile Form Responses
Let's walk through how to set up a Flowbot that automatically organizes form questions with ChatGPT and records them in Notion in a Q&A format.
⏱️ Setup time: 10 minutes
🔧 What You’ll Need
A free Yoom account
Access to Notion & ChatGPT
If you don’t have a Yoom account yet, register now from thisregistration form!
⚠️ Note: To run ChatGPT (OpenAI) actions, you’ll need a paid OpenAI API plan. Make sure you have your payment set up ready for smoother transactions when the API usage fees are incurred. For more details, visit OpenAI API Pricing.
Organize form questions with ChatGPT and record them in Q&A format in Notion.
■Overview In this workflow, ChatGPT automatically responds to form inquiries and organizes and saves the content in Notion. This automation facilitates smooth inquiry handling and centralized information management. By using Yoom, you can easily connect apps without programming.
■Recommended for ・Those who want to streamline customer support ・Teams of companies that want to improve the quality of inquiry responses ・Those who want to build a knowledge base using Notion ・Those interested in business automation using ChatGPT and Notion integration ・Companies that want to organize inquiry history and save it in a reusable form
■Notes ・Please connect both ChatGPT and Notion with Yoom. ・To execute ChatGPT (OpenAI) actions, you need to subscribe to OpenAI's paid API plan. (Ensure payment can be made when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT's API is provided by OpenAI for a fee, and it is charged on a pay-as-you-go basis with tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API.
First, let's integrate your ChatGPT with Yoom. Select My App → "+ Add "from the left side of the Yoom page.
Search for ChatGPT.
Enter the account name. Use a name that's easy to recognize, such as your company name or the person responsible for the account.
For the access token, check this guide for step-by-step instructions. Paste it into the Access Token field, and click "Add".
Next, let's connect with Notion. Before integrating, make sure to create a database as shown below. (Detailed settings such as headers can be changed later.)
⚠️ Note: Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Log in with your Notion account. When the following screen appears, click "Select a Page".
Select the page(s) to grant access to the database and click "Allowing Access".
Step 2: Copy the Template
Click the "Try It" button to copy the pre-built template into your project.
Organize form questions with ChatGPT and record them in Q&A format in Notion.
■Overview In this workflow, ChatGPT automatically responds to form inquiries and organizes and saves the content in Notion. This automation facilitates smooth inquiry handling and centralized information management. By using Yoom, you can easily connect apps without programming.
■Recommended for ・Those who want to streamline customer support ・Teams of companies that want to improve the quality of inquiry responses ・Those who want to build a knowledge base using Notion ・Those interested in business automation using ChatGPT and Notion integration ・Companies that want to organize inquiry history and save it in a reusable form
■Notes ・Please connect both ChatGPT and Notion with Yoom. ・To execute ChatGPT (OpenAI) actions, you need to subscribe to OpenAI's paid API plan. (Ensure payment can be made when the API is used) https://openai.com/ja-JP/api/pricing/ ・The use of ChatGPT's API is provided by OpenAI for a fee, and it is charged on a pay-as-you-go basis with tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API.
Click "OK" and give the Flowbot a name to recognize.
This template will be copied to your “My Project”.
Step 3: Set Up Form Trigger
Now, let's set up the form trigger. Select the "Form".
Questions are set pre-set, so you can proceed to the next step if no changes are needed.
If you want to add more questions, click the + Add in the red frame.
The settings below are optional.
📚 References: For more details on how to set up a form trigger, you can refer to the full guide here.
Enter sample values for each "Retrieved Value" that will be used in the subsequent actions.
Once the settings are complete, click "Save".
Step 4: Generate Responses Using ChatGPT
Next, click "Generate Response Content".
Check the linked account information for ChatGPT and proceed to the next step.
Then, set an instruction to ChatGPT. As you can see below, example sentences are entered, so use them as is or modify them. For this example, we want to provide ChatGPT with the information collected in the form. So we select the retrieved values from step 3, "Question Content".
📚 Reference: For more details on retrieved values and how to set it up, see the guide here.
Role: You can select from the following.
You can also set up the following sections. (They are optional settings.)
Temperature: Set a numerical value.
Maximum Token Count: A token is a unit of text (such as words or punctuation) that indicates the amount of text the model can process at once.
Model: This is the version in ChatGPT. Select "gpt‐4o" this time.
After the test is successful, confirm whether the response content is generated, and click "Save".
Step 5: Add Records to Notion
Next, let's set up an action to add the generated response to Notion.
Click "Add Record".
Check that your Notion account information is correct. Then, select Database ID (where you want to update Notion) from the displayed options.
Define New Record Details
Enter the information for the new record that will be added to Notion.
For this example, we want to reflect the original "Question Content", and the "Response" generated by ChatGPT.
Once you’ve completed the entry, click "Test". After a successful test, the Notion record will be updated. Once the update is confirmed, click "Save".
Step 6: Activate the Flowbot
Toggle the "Trigger On" button to activate your flow! Check if the Flowbot you set up is working properly.
That's it! 🎉 Your Flowbot is complete!
🔁 Want to Link Notion Data to ChatGPT Instead?
You can also go the other way around, send Notion data to ChatGPT.
Summarize with ChatGPT When a Page is Created in Notion and Record in Notion
Long content added to the new page in Notion can be automatically summarized and recorded using ChatGPT.
Once a page is created in Notion, summarize it with ChatGPT and record it in Notion.
■Overview In this workflow, when a new page is added to Notion, ChatGPT automatically summarizes the content and records the summary within the same Notion. This allows for easy comprehension of vast amounts of information and smooth information sharing within the team. Using Yoom, you can easily connect applications without programming.
■Recommended for those who: - Regularly use Notion and find it time-consuming to organize information - Want to automate content summarization and analysis using ChatGPT - Project managers who want to streamline information sharing within the team and reduce work time - IT personnel who want to optimize business workflows by connecting various SaaS applications using Yoom - Business owners who want to achieve both organizational efficiency and rapid sharing of information
■Notes - Connect both Notion and ChatGPT with Yoom. - It is necessary to create a summary entry in Notion in advance. - Triggers can be set to operate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval differs depending on the plan, so please be aware. - Branching is a feature (operation) available on Mini Plan or higher plans. For Free Plan users, the configured flowbot operations will result in an error, so please be aware. - Paid plans such as the Mini Plan offer a 2-week free trial. You can use restriction-targeted apps and features (operations) during the free trial. - To execute ChatGPT (OpenAI) actions, a contract for the paid OpenAI API plan is required. (A state where payments can be made when the API is used) https://openai.com/ja-JP/api/pricing/ - Use of ChatGPT's API is paid for by OpenAI and is charged on a pay-as-you-go basis through API tokens, so please ensure there’s a payment setup to avoid errors when using the API.
■Overview This workflow automatically collects update information within Notion, summarizes and organizes it using ChatGPT, and notifies the specified chat tool. With this automation, you can automate daily information gathering and summarization, efficiently sharing the latest information with your team. By using Yoom, you can easily connect apps without programming.
■Who we recommend this template to: ・Those who use Notion but find it hard to track the latest information ・Team leaders who want to use ChatGPT to summarize and organize information ・Business persons who want to automate information sharing and improve work efficiency ・Project managers who wish to regularly notify members of Notion updates
■Notes: ・Please link Notion, ChatGPT, and Slack each with Yoom. ・It is necessary to create items in Notion that already include summaries. ・To execute ChatGPT (OpenAI) actions, a subscription to OpenAI's paid API plan is required. (Ensure payment is possible when the API is used) https://openai.com/ja-JP/api/pricing/ ・ChatGPT's API usage is provided by OpenAI for a fee, and it is billed on a usage basis via tokens during API communication. Therefore, please note that if payment cannot be processed when the API is used, an error will occur.
💡 Other Automation Examples Using ChatGPT and Notion
Besides the integration flow we've covered, you can automate various business tasks using ChatGPT and Notion with Yoom. Here are some examples you can explore for your next automation!
Automation Examples Using ChatGPT
After the Zoom meeting ends, create minutes with ChatGPT and send them to participants via email.
■Overview The "After Zoom meeting, create minutes with ChatGPT and send email to participants" flow is a business workflow that automates the creation and sharing of meeting records. It is an ideal workflow for teams that frequently hold meetings or organizations that prioritize the accuracy of records.
■Recommended for ・Business persons who frequently use Zoom and spend time creating minutes after meetings ・Project managers who want to accurately record meeting content and share it with the entire team ・IT personnel who want to improve work efficiency by utilizing ChatGPT ・Managers of companies who want to improve the quality of minutes and facilitate smooth information sharing ・Team leaders who find manual minute creation burdensome in meetings with many participants
■Notes ・Please link Zoom, ChatGPT, and Yoom respectively. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, and 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・To obtain Zoom recording information, meeting data must be cloud recorded. ・Cloud recording is limited to specific Zoom plans, so please be careful. Please refer to here for details. ・The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. ・Please check below for details on the file size that can be handled by triggers and each operation. https://intercom.help/yoom/ja/articles/9413924 ・OCR or AI operations that transcribe audio to text are functions available only in the Team Plan and Success Plan. In the case of the Free Plan and Mini Plan, the operations of the flow bot set will result in an error, so please be careful. ・Paid plans such as Team Plan and Success Plan can be tried for free for two weeks. During the free trial, you can use restricted apps and AI functions (operations).
■Overview The flow 'Automatically generate and send guidance emails using ChatGPT from a Google Spreadsheet list' is a business workflow that streamlines the creation of guidance emails for customers or team members.
■Recommended for ・Those who want to send emails based on data managed in Google Spreadsheets ・Those who want to automatically generate email content using ChatGPT ・Sales or public relations personnel who spend time creating emails manually ・Owners of small and medium-sized enterprises who want to achieve efficient communication ・IT personnel who want to automate business workflows using Yoom
■Notes ・Please integrate Google Spreadsheets, ChatGPT, and Yoom. ・To execute ChatGPT (OpenAI) actions, a contract for OpenAI's API paid plan (a state where payment can be made when the API is used) is required. https://openai.com/ja-JP/api/pricing/ The use of ChatGPT's API is provided by OpenAI for a fee, and it is a pay-as-you-go system based on tokens during API communication. Therefore, please be aware that an error will occur if payment cannot be made when using the API. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■ Overview Are you manually copying the contents of customer inquiries or order emails received in Gmail into a Notion database? This task is time-consuming and prone to copy-and-paste mistakes and omissions. By using this workflow, simply receiving specific Gmail messages will prompt AI to automatically parse the content and add it to Notion, reducing the effort of consolidating information and enabling accurate data management.
■ Who we recommend this template for ・Those who manage information received in Gmail with Notion and find manual entry burdensome ・Teams that want to eliminate transcription errors from emails and improve the accuracy of data management ・Those who want to automate the initial steps of inquiry handling and task management, and focus on core work
■ Notes ・Please connect both Gmail and Notion with Yoom. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on your plan.
■Overview The "Add Lead Information Registered in Salesforce to Notion" workflow can automate the task of transferring information. Since manual tasks are automated, it helps avoid human errors.
■Recommended for ・Those who use Salesforce for sales activities ・Those who want to quickly reflect lead information registered in Salesforce to Notion ・Those who want to save the trouble of manually entering lead information and manage it quickly ・Those who regularly use Notion and want to promote centralized management ・Those who need to quickly share lead information with team members ・Those who want to prevent information omissions and conduct sales activities efficiently
■Notes ・Please connect both Salesforce and Notion with Yoom. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Salesforce is an app available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations and data connections set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use apps that are subject to restrictions.
■Overview In this flow, when a task’s progress changes in Notion, a notification is automatically sent to Chatwork so the entire team can track work progress without omissions. This automation speeds up information sharing and prevents communication gaps. By using Yoom, you can easily connect apps without any programming.
■Who we recommend this template for • Team leaders who manage projects in Notion • Companies that primarily use Chatwork for communication • IT personnel interested in automating operations • Those who feel challenges in tracking team progress in remote work • Real-time notifications can strengthen collaboration across the team.
■Notes ・You need to connect Notion and Chatwork to Yoom. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, the operations of the configured flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview The "Notify Discord on Specific Status Update in Notion" workflow contributes to accelerating information sharing. Notifications arrive on Discord simultaneously with information updates on Notion, allowing immediate awareness of important information.
■Recommended For - Those using Notion for project or task management - Teams using Notion for task management who often miss important status updates - Those who want to quickly grasp task progress and efficiently advance projects - Those using Discord as a communication tool - Regular Discord users who want to quickly check task status updates
■Cautions - Connect both Notion and Discord with Yoom. - Trigger intervals can be set to 5, 10, 15, 30, or 60 minutes. - Note that the shortest trigger interval varies by plan. - Branching is a feature (operation) available in Mini plans and above. In the free plan, operations set in the flow bot will result in errors, so please be careful. - Paid plans like the Mini plan offer a two-week free trial during which restricted apps and features (operations) can be used.
Now you know how to create practical integration flows without any coding :) By integrating ChatGPT with Notion, you can automate the process of organizing form responses and recording them efficiently. Best of all, no coding knowledge is required, so anyone can set it up easily :) Ready to simplify your workflows? Sign up for Yoom and try it today!
I have gained approximately three years of experience in the financial sector since graduating. Due to the nature of the industry, there were many manual tasks, and I often thought that automating them would allow us to focus on other work. It was during this time that I discovered Yoom. As I write blogs, I am continually impressed by the convenience of Yoom. I strive to maintain a clear and understandable structure.
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