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If you’re looking to streamline your task management, integrating Notion with Google Calendar is highly recommended.
In this article, we’ll show you how to automatically sync due dates from tasks registered in Notion to Google Calendar.
This will make managing your tasks easier, reduce manual work, and help you stay on top of your schedule more smoothly.
This article introduces an integration method using the no-code tool Yoom.
No complex settings or operations are required, so even non-engineers can easily set it up.
You can get started right away using the template below—give it a try!
■Overview
This is a flow to register the due dates of tasks registered in Notion to Google Calendar.
■Recommended for
1. People who use Notion for task management
・Leaders who use Notion for project task management
・Those who link task due dates to Google Calendar for sharing
2. People who use Google Calendar to advance their work
・Those who manage project schedules with Google Calendar
・Those who want to streamline by linking Notion and Google Calendar
■Benefits of using this template
By using Google Calendar, you can centrally manage project schedules and facilitate sharing with team members.
Additionally, by utilizing reminder and notification functions, you can efficiently grasp the information of registered tasks and events, which is a benefit of Google Calendar.
However, if you are manually registering schedules in Google Calendar after registering tasks in Notion, you may find it inefficient due to the possibility of incorrect entries or omissions.
This template allows you to automatically register schedules in Google Calendar when tasks are registered in Notion, preventing errors and omissions caused by manual entry.
Since the latest and most accurate information is always linked to Google Calendar, it is possible to smoothly progress project work.
■Notes
・Please link both Notion and Google Calendar with Yoom.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
[About Yoom]
This time, we will introduce how to set up the template we mentioned earlier, which is "Registering the due date of tasks registered in Notion to Google Calendar."
By using this template, you don't need to set up automation from scratch, which is convenient.
The process consists of only 5 steps, so it can be set up in 10-15 minutes.
If you haven't used Yoom yet, please register for free from here.
If you are already using Yoom, please log in.
Please register Notion and Google Calendar as My Apps to connect them with Yoom.
Registering them as My Apps first will make the automation setup proceed smoothly.
First, let's register Notion as a My App.
Click "My Apps" → "New Connection" on the left side of the Yoom screen.
Find Notion from the app list or search for it using "Search by App Name".
When the screen is displayed, click the red box "Select Page".
When the following screen is displayed, check the page you want to allow access to and click the red box "Allow Access".
Next, let's register Google Calendar as a My App.
Select Google Calendar in the same way as before.
When the following screen is displayed, log in to Google Calendar.
Once Notion and Google Calendar are displayed in My Apps, the registration is complete.
To set up automation, click "Try it" on the banner below.
■Overview
This is a flow to register the due dates of tasks registered in Notion to Google Calendar.
■Recommended for
1. People who use Notion for task management
・Leaders who use Notion for project task management
・Those who link task due dates to Google Calendar for sharing
2. People who use Google Calendar to advance their work
・Those who manage project schedules with Google Calendar
・Those who want to streamline by linking Notion and Google Calendar
■Benefits of using this template
By using Google Calendar, you can centrally manage project schedules and facilitate sharing with team members.
Additionally, by utilizing reminder and notification functions, you can efficiently grasp the information of registered tasks and events, which is a benefit of Google Calendar.
However, if you are manually registering schedules in Google Calendar after registering tasks in Notion, you may find it inefficient due to the possibility of incorrect entries or omissions.
This template allows you to automatically register schedules in Google Calendar when tasks are registered in Notion, preventing errors and omissions caused by manual entry.
Since the latest and most accurate information is always linked to Google Calendar, it is possible to smoothly progress project work.
■Notes
・Please link both Notion and Google Calendar with Yoom.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
Read the following screen display and click "OK".
The following screen will be displayed, so check the "Title" and "Description".
If you want to make changes, you can do so by clicking on the relevant section.
Since it is done from Notion settings, click "When a specific database page is created or updated".
Once the following screen is displayed, check the settings.
The following screen will be displayed, so please configure the settings.
After setting, click "Test" → "Test Successful" → "Save".
To set up retrieving records in Notion, click "Retrieve Records (ID Search)".
Once the following screen is displayed, check the settings.
Move to Notion and set up a task for testing.
* Be sure to use the table view.
* When entering a date, be sure to use the format "2025-04-22".
When entering a time, use the format "10:00".
To set an all-day event, set the start time to "00:00" and the end time to "00:00" the next day.
This time, it was set as follows.
Return to the Yoom screen and set the "Database ID".
Once the screen is displayed, check the setup method.
Scroll down and use the output of "When a specific database page is created or updated" to set the "Conditions for the record you want to retrieve".
Click the arrow in the red frame to use the output.
This time, it was set as follows.
Once set, click "Test" → "Test Successful" → "Save".
Next, to set up Google Calendar, click "Create Event".
The following screen will be displayed, so check the settings.
The following screen will be displayed, so check the explanation and set the "Calendar ID".
Scroll down and set the "Event Title".
Using the output of "Retrieve Records (ID Search)" will automatically display the title in Google Calendar.
This time, it was set using the "Task" set in Notion as an example.
Scroll down and use the output of "Retrieve Records (ID Search)" to set the following required items as before.
Once set, click "Test" → "Test Successful" → "Save".
Finally, click "Turn ON Trigger" to complete the automation setup.
Check if the flowbot is operating correctly.
Flowbot template used this time
Register the due date of tasks registered in Notion to Google Calendar
■Overview
This is a flow to register the due dates of tasks registered in Notion to Google Calendar.
■Recommended for
1. People who use Notion for task management
・Leaders who use Notion for project task management
・Those who link task due dates to Google Calendar for sharing
2. People who use Google Calendar to advance their work
・Those who manage project schedules with Google Calendar
・Those who want to streamline by linking Notion and Google Calendar
■Benefits of using this template
By using Google Calendar, you can centrally manage project schedules and facilitate sharing with team members.
Additionally, by utilizing reminder and notification functions, you can efficiently grasp the information of registered tasks and events, which is a benefit of Google Calendar.
However, if you are manually registering schedules in Google Calendar after registering tasks in Notion, you may find it inefficient due to the possibility of incorrect entries or omissions.
This template allows you to automatically register schedules in Google Calendar when tasks are registered in Notion, preventing errors and omissions caused by manual entry.
Since the latest and most accurate information is always linked to Google Calendar, it is possible to smoothly progress project work.
■Notes
・Please link both Notion and Google Calendar with Yoom.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Notion and Google Calendar.
If you find something interesting, please give it a try!
The template introduced earlier adds events to Google Calendar when a Notion page is updated, but you can also add only newly added tasks in Notion to Google Calendar.
Additionally, it is possible to add events to Google Calendar with a single click from a Notion customer page and send meeting links to customers, or create events in Google Calendar based on responses from forms and add information to Notion.
■Overview
This flow creates a schedule in Google Calendar based on form information and adds it to Notion.
With Yoom, you can easily achieve this flow without any programming, as it allows for seamless integration between apps.
■Recommended for
■Benefits of using this template
By implementing this flow, you can automatically create schedules in Google Calendar and register them in Notion based on form input information.
This eliminates the need for manual entry of schedule information, preventing human errors such as input mistakes and registration omissions, thereby improving the accuracy of schedule management.
Additionally, by saving time on tasks, personnel can allocate more time to higher-value activities.
Even if the number of scheduled items increases due to business expansion, you can handle it without additional workload.
■Overview
Automatically register task information from the Notion task management database as all-day events in Google Calendar.
Only new tasks will be registered, and updated tasks will be excluded from the flow.
■Preparation
・Create a task management database in Notion in advance.
※For an actual example, please refer to this link: https://sulky-aftershave-b1d.notion.site/6729db5cf9ff4a26ae2156f44bc2b174?v=db2791f6600d429e9d7796834a753e30&pvs=4
■Setup Method
① Select Notion from the app triggers and press the action when a page is created or updated in a specific database.
② Enter the launch interval and database ID, then test and save.
※For common errors when integrating with Notion, please refer to here.
③ Press the + mark under the trigger and select "Branch".
④ Set the operation to the trigger set in ① and the output to the creation date.
⑤ Set the condition to "not equal to the value" and embed the last updated date obtained in ① as {{Last Updated Date}} in the output and save.
※For details on dynamically using outputs, please refer to here.
⑥ Press the + mark, select Notion from the operation to manipulate the database, and proceed to the next step by selecting "Retrieve Record (ID Search)" from the action and entering the same database ID as the trigger.
⑦ Set the search condition to "Record ID equals" and embed the object ID obtained from the trigger in ① as {{Object ID}}, then test and save.
⑧ Press the + mark, select the action to add or subtract dates from the operation to manipulate and transform data.
⑨ Embed the task's due date obtained in ⑦ as the target date, set the condition to +1 day, assign an arbitrary output name, and test and save.
⑩ Press the + mark, select Google Calendar from the operation to integrate with the app, and choose the action to create an event.
⑪ On the next page, set as follows, test, save, and complete the setup.
・Calendar ID: Enter your Gmail address directly
・Event Title: Embed the task name obtained in ⑦
・Event Start Date: Embed the task's due date obtained in ⑦
・Event Start Time: 00:00
・Event End Date: Embed the due date added in ⑨
・Event End Time: 00:00
・Event Details: Optional input
■Notes
・Be sure to register tasks by adding a new row.
※This is because using the default empty row after creating the database will cause discrepancies between the creation and update dates.
■Overview
This is a flow that registers meeting schedules with customers from Notion to Google Calendar and sends the meeting URL via Gmail.
By using Yoom, you can easily connect apps without programming.
By using a trigger with a Chrome extension, you can directly activate the trigger from Notion.
■Recommended for
1. Companies managing customer data using Notion
・Those who want to save the trouble of manually entering meeting schedules into Google Calendar
2. Those who use Google Calendar and Gmail regularly
・Those who manage meeting schedules with Google Calendar and want to easily send notifications via Gmail
3. Those who use Gmail regularly
・Those who want to automatically send standard communications such as meeting invitation emails
■Benefits of using this template
By using an automated flow that registers meeting schedules with customers from Notion to Google Calendar and sends the meeting URL via Gmail, there are several benefits.
First, since meeting schedules are centrally managed, it saves effort.
By simply entering the meeting schedule with the customer into Notion and activating the trigger, it is automatically registered in Google Calendar, reducing manual input errors.
Additionally, since the meeting URL registered in Google Calendar is automatically sent to the customer via Gmail, it saves time and effort, enabling quick and accurate communication.
This allows you to smoothly provide meeting invitations to customers, which is expected to improve customer satisfaction.
■Notes
・Please integrate Notion, Google Calendar, and Gmail with Yoom.
・For instructions on setting up triggers using the Chrome extension, please refer to here.
Notify Chat Tools with Information Registered in Notion
Automatically notify Slack, Discord, etc., with information registered in the Notion database.
■Overview
This is a workflow that notifies Google Chat when new information is added to any Notion database.
The trigger is activated by registration or update in the Notion database, allowing you to create advanced flows that branch routes for registration and updates using creation and update dates.
■Notes
・Please integrate Notion and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
■Overview
When a page is created or updated in Notion, a notification will be sent to the specified Slack channel.
You can specify any Slack channel as the notification destination.
■Setup Instructions
・Connect Notion and Slack with Yoom. (My App Integration)
・Set up the relevant Notion database, etc., with the trigger "When a page is created or updated" in Notion.
・In Slack's "Notify Slack" operation, set the destination channel and message content based on the page information obtained from Notion.
・Once the setup is complete, when a page is created or updated in Notion, the flow bot will be activated and a notification will be sent to the corresponding Slack channel.
■Notes
・It is necessary to set up account information for integration in each app's operation.
・Please replace the Slack channel ID for the posting destination with any desired value.
■Overview
This is a flow that notifies Discord of new records posted in Notion.
By integrating Notion and Discord, you can stay updated and prevent any information sharing omissions without having to manually create and send messages by accessing Discord.
■Notes
・Please integrate both Notion and Discord with Yoom.
・Feel free to replace the Discord notification destination and message content with any desired values.
Add Inquiry Details to Notion
Automatically add inquiry details sent to Google Forms or Gmail to Notion.
■Overview
This is a flow that adds a record to a Notion database when there is a response to a Google Form.
■Recommended for
1. Those who manage information with Notion
・Those who want to automatically add information collected via Google Forms, such as customer information, survey results, and event participant information, to a Notion database
・Those who want to utilize Notion's database features to organize and analyze information for business use
2. Those who want to streamline operations by linking Google Forms and Notion
・Those who want to eliminate manual data entry and save time
・Those who want to create tasks in Notion or link related information based on response content
3. Marketing personnel, sales personnel, HR personnel, project managers, etc.
・Those who collect information using Google Forms and manage and utilize it in Notion
■Benefits of using this template
・It saves the effort of manually transferring Google Form responses to a Notion database, leading to significant time savings.
・Since the Notion database is updated immediately when there is a form response, you can always grasp the latest information.
■Notes
・Please link both Google Forms and Notion with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
■Overview
This is a flow that automatically sorts emails received in Gmail by keywords and adds them to Notion.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage business emails using Gmail
・Those who receive a large number of emails daily and want to efficiently sort important emails
・Those who want to quickly determine work priorities and improve time management
2. Those who manage information using Notion
・Those who use Notion for task and project management but want to reduce the hassle of manually entering information
・Those who want to automatically centralize information received via email into a database and make it easier to share with the entire team
■Benefits of using this template
By linking Gmail and Notion, you can simplify the organization and management of emails.
Using this automated flow, you can automatically categorize emails containing important keywords and add them to Notion.
This not only reduces the time spent on manual email management but also allows you to properly manage important information that is easy to overlook.
Additionally, by centrally managing information on Notion, sharing information becomes easier, improving the productivity of the entire team.
By utilizing this flow, you can streamline your work and focus on more important tasks without being overwhelmed by email organization.
■Overview
This is a flow where a record is added to the Notion database when a new response is submitted to the Yoom form.
Data is added to Notion without the need to double-check previously obtained information, preventing any gaps or omissions in information management.
You can also create this by changing the Yoom form trigger to a Google form trigger.
Please refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
■Notes
・Please integrate Notion and Yoom.
Add the content registered in Notion to the database
Automatically add the content registered in Notion to databases such as Google Sheets or Airtable.
■Overview
The "Add information added to Notion to Airtable" workflow contributes to the efficiency of information management.
Since Notion data is automatically reflected in Airtable, the manual effort is reduced.
■Recommended for
■Benefits of using this template
By linking Notion and Airtable, you can quickly update information.
This allows for rapid sharing of the latest information and enables quick decision-making.
Moreover, the reduction in manual data entry leads to increased operational efficiency.
As a result, productivity improves, unnecessary mistakes are prevented, and high-quality services can be provided.
Information sharing among members becomes smoother, contributing to improved team performance.
■Overview
Automatically register task information recorded in the Notion task management database into Microsoft Excel.
■Notes
・It is necessary to set up account integration for both Notion and Microsoft Excel.
・Please replace the columns of the corresponding Microsoft Excel sheet with any desired values for use.
・Microsoft365 (formerly Office365) has both a personal plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
■Overview
This is a flow that adds information to a Google Spreadsheet when it is added to any Notion database.
By integrating Notion and Google Spreadsheet, newly added information is automatically stored in the Google Spreadsheet database, eliminating any gaps or omissions in information management.
Additionally, since the trigger is activated by registration or update in the Notion database, you can create advanced flows such as using creation or update dates to branch the registration and update routes and notify Google Chat using branching operations.
■Notes
・Please integrate both Notion and Google Spreadsheet with Yoom.
Retrieve daily schedule from Google Calendar and notify via chat tool
Automatically notify the day's schedule registered in Google Calendar to Google Chat, Slack, etc., every day.
■Overview
This is a flow bot that retrieves today's schedule registered in Google Calendar at a specified time every morning and notifies Slack.
Based on the list of event titles and start times retrieved from Google Calendar, a message for sending is created using ChatGPT and notified to Slack.
Feel free to change the information of the channel to be notified and the calendar to be linked.
It is also possible to send it to your own DM.
■Notes
・Please link both Google Calendar and Slack with Yoom.
・Since the text is generated by GPT, the content of the text may vary slightly.
・Using ChatGPT or OpenAI's API may incur costs to OpenAI. Please check OpenAI's official website for details.
・AI operations are features (operations) available only with the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations of the flow bot set will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview
This flow retrieves your schedule for the day from Google Calendar and notifies you on Google Chat every day.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage their schedules using Google Calendar
・Those who manage their daily schedules with Google Calendar but tend to forget their plans
・Those who want to save the hassle of checking their daily schedule and manage their time efficiently
2. Those who use Google Chat as an internal communication tool
・Those who use Google Chat regularly and want to easily grasp their schedule
■Benefits of using this template
By automatically retrieving your schedule from Google Calendar and notifying you on Google Chat every day, you can reduce the hassle of schedule management.
This eliminates the need to manually check your schedule, reducing the risk of forgetting important appointments.
You can focus on new tasks every morning, improving work efficiency.
Additionally, it becomes easier for all team members to grasp the same information, making collaboration smoother and strengthening team coordination.
Furthermore, by sharing schedules with everyone, meetings can be arranged, and tasks can be assigned more efficiently.
By leveraging these advantages, you can achieve a more effective and productive work environment.
■Overview
This is a flow that retrieves your daily schedule from Google Calendar and notifies you on Discord.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage their schedule using Google Calendar
・Those who want to check their daily schedule but find manual checking cumbersome
2. Those who use Discord as a communication tool
・Those who use Discord regularly and want to receive schedule notifications automatically
・Those who want to efficiently share their own or their team's schedule to facilitate smooth communication
■Benefits of using this template
By connecting Google Calendar and Discord, you can efficiently manage your daily schedule.
This helps you avoid missing important appointments and makes daily task management easier.
For busy business people, automatic schedule notifications can also serve as reminders, allowing for effective time management.
Additionally, sharing with colleagues or team members can strengthen team collaboration.
Quickly checking and adjusting schedules on Discord ensures smooth communication among members, undoubtedly improving work efficiency.
Add events to Google Calendar based on content submitted via forms or emails
Automatically add events to Google Calendar based on content submitted through Google Forms, Gmail, etc.
■Overview
This flow registers events in Google Calendar based on form information.
You can automatically reflect the schedule information entered in the form onto Google Calendar.
■Recommended for
■Benefits of using this template
This flow automates the registration of events from form input to Google Calendar, reducing the time spent on manual tasks.
By utilizing Yoom forms, you can set the necessary information for event registration, preventing input errors and omissions.
With automated registration to Google Calendar, the entire team can efficiently check the latest schedule, facilitating smooth communication.
■Overview
This is a flow where when an email with a specified label arrives in Gmail, values are extracted from the text and registered in Google Calendar.
With Yoom, you can easily achieve this flow without the need for programming, as it allows for integration between apps.
■Recommended for
1. Those who use Gmail for business
・Those who receive information about individual briefings or meeting reservations from leads or customers via templated emails
・Those who communicate meeting schedules via email
・Those who want to quickly reflect schedule information received by email into a scheduling tool
2. Those who use Google Calendar for business
・Those who want to reduce the effort required for schedule registration
・Those who want to prevent input errors or omissions in schedule registration and improve the accuracy of schedule management
■Benefits of using this template
By implementing this flow, schedule creation in Google Calendar is automatically completed based on the information received in Gmail.
You can automatically sync schedule information received in templated emails, such as individual briefing applications from leads, meeting reservations from customers, and internal meeting notifications, thereby reducing the effort required for schedule registration.
Since manual transcription is no longer necessary, you can prevent input errors and registration omissions, leading to more accurate schedule management.
■Overview
This flow adds an event to Google Calendar when there is a response with schedule information in Google Forms.
You can streamline your work by automatically adding events to Google Calendar without having to manually check the responses in Google Forms, thus preventing any omissions or errors in schedule creation.
■Notes
・Integration with Google Forms, Google Calendar, and Yoom is required.
・Feel free to change the settings of the Google Calendar you are integrating with as needed.
・For information on how to retrieve response content when using Google Forms as a trigger, please refer to the link below.
Integrate Google Calendar with Zoom
When an event is created in Google Calendar, you can automatically create a meeting in Zoom and add the created link to Google Calendar automatically.
You can also automatically add the link of a completed meeting to Google Calendar.
■Overview
The workflow of "obtaining a recording link after a Zoom meeting ends and appending it to a Google Calendar event" allows for seamless management of online meeting records. By automatically acquiring the recording link of a meeting held on Zoom and adding it to the relevant Google Calendar event, follow-ups after meetings can be easily conducted.
This reduces the hassle of managing recordings and facilitates smooth information sharing.
■Recommended for
■Benefits of using this template
■Overview
With this flow, you can create a Zoom meeting whenever an event is created in Google Calendar. This automation reduces the hassle of setting up meetings and allows you to use your time more effectively.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
The flow "When an event is created in Google Calendar, automatically create a meeting in Zoom and add the meeting URL to the event" is a business workflow that streamlines meeting setup.
As remote work increases, it is important to quickly and reliably share Zoom meeting information.
By utilizing this workflow, a Zoom meeting is automatically created and the participation link is added to the event details simply by adding an event to Google Calendar.
This eliminates the need for manual setup work and allows for smooth meeting preparation.
■Recommended for
■Benefits of using this template
By automatically registering the deadlines of tasks recorded in Notion to Google Calendar, the risk of forgetting deadlines is reduced.
Additionally, since you can visualize tasks with approaching deadlines, it becomes easier to coordinate with other tasks.
This allows you to clarify priorities and respond quickly to tasks with approaching deadlines.
This automation will be particularly effective for project leaders managing multiple projects.
By utilizing this automation, you can save the effort of manually registering task deadlines and prevent human errors.
Especially when managing projects simultaneously, it leads to time savings and prevents task omissions.
This ensures the accuracy of tasks and ultimately contributes to the overall work efficiency of the team.
For example, this automation can also be used for creating monthly reports.
Integrating Notion with Google Calendar contributes to efficient task management and reduced workload.
With this automation, manual deadline registration becomes unnecessary, allowing you to firmly grasp task deadlines.
If you want to smoothly progress your projects, consider implementing this automation.
