If you’re looking to streamline your task management, integrating Notion with Google Calendar is highly recommended. In this article, we’ll show you how to automatically sync due dates from tasks registered in Notion to Google Calendar. This will make managing your tasks easier, reduce manual work, and help you stay on top of your schedule more smoothly.
Recommended for
Those looking to improve workflow efficiency using Notion and Google Calendar
Those who currently add task deadlines from Notion into Google Calendar manually
Those who want to avoid missing task deadlines by integrating Notion with Google Calendar
For those who want to try it right away
This article introduces an integration method using the no-code tool Yoom. No complex settings or operations are required, so even non-engineers can easily set it up. You can get started right away using the template below—give it a try!
Register the due dates of tasks recorded in Notion to Google Calendar.
■Overview This is a flow to register the due date of tasks registered in Notion to Google Calendar.
■Recommended for 1. Those who use Notion for task management ・Leaders who use Notion for project task management ・Those who share task due dates by linking them to Google Calendar
2. Those who use Google Calendar to advance their work ・Those who manage project schedules with Google Calendar ・Those who want to streamline by linking Notion and Google Calendar
■Notes ・Please link Yoom with both Notion and Google Calendar. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Branching is a feature (operation) available in plans above the mini plan. In the case of the free plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans such as the mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions.
How to Create a Workflow to Integrate Notion and Google Calendar
This time, we will introduce how to set up the template we mentioned earlier, which is "Registering the due date of tasks registered in Notion to Google Calendar." By using this template, you don't need to set up automation from scratch, which is convenient.
The process consists of only 5 steps, so it can be set up in 10-15 minutes.
Register Notion and Google Calendar as My Apps
Set a trigger to activate when a specific page is created in Notion
Set an action to retrieve records in Notion
Set an action to create an event in Google Calendar
Verify the automation between Notion and Google Calendar
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Step 1: Register Notion and Google Calendar as My Apps
Please register Notion and Google Calendar as My Apps to connect them with Yoom. Registering them as My Apps first will make the automation setup proceed smoothly.
First, let's register Notion as a My App. Click "My Apps" → "New Connection" on the left side of the Yoom screen. Find Notion from the app list or search for it using "Search by App Name".
When the screen is displayed, click the red box "Select Page".
When the following screen is displayed, check the page you want to allow access to and click the red box "Allow Access".
Next, let's register Google Calendar as a My App. Select Google Calendar in the same way as before. When the following screen is displayed, log in to Google Calendar.
Once Notion and Google Calendar are displayed in My Apps, the registration is complete.
Step 2: Set a Trigger to Activate When a Specific Page is Created in Notion
To set up automation, click "Try it" on the banner below.
Register the due dates of tasks recorded in Notion to Google Calendar.
■Overview This is a flow to register the due date of tasks registered in Notion to Google Calendar.
■Recommended for 1. Those who use Notion for task management ・Leaders who use Notion for project task management ・Those who share task due dates by linking them to Google Calendar
2. Those who use Google Calendar to advance their work ・Those who manage project schedules with Google Calendar ・Those who want to streamline by linking Notion and Google Calendar
■Notes ・Please link Yoom with both Notion and Google Calendar. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Branching is a feature (operation) available in plans above the mini plan. In the case of the free plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans such as the mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions.
The following screen will be displayed, so check the "Title" and "Description". If you want to make changes, you can do so by clicking on the relevant section. Since it is done from Notion settings, click "When a specific database page is created or updated".
Once the following screen is displayed, check the settings.
"Title" → Set as desired
"Account information linked with Notion" → Check for discrepancies
"Trigger Action" → When a specific database page is created or updated
The following screen will be displayed, so please configure the settings.
"Trigger Interval" → Choose from 5 minutes, 10 minutes, 15 minutes, 30 minutes, 60 minutes * Note that the trigger interval varies depending on the plan.
"Database ID" → Set as desired
After setting, click "Test" → "Test Successful" → "Save".
Step 3: Set Action to Retrieve Records in Notion
To set up retrieving records in Notion, click "Retrieve Records (ID Search)". Once the following screen is displayed, check the settings.
"Title" → Set as desired
"Account information linked with Notion" → Check for discrepancies
"Execute Action" → Retrieve Records (ID Search)
Move to Notion and set up a task for testing. * Be sure to use the table view. * When entering a date, be sure to use the format "2025-04-22". When entering a time, use the format "10:00". To set an all-day event, set the start time to "00:00" and the end time to "00:00" the next day. This time, it was set as follows.
Return to the Yoom screen and set the "Database ID".
Once the screen is displayed, check the setup method.
Scroll down and use the output of "When a specific database page is created or updated" to set the "Conditions for the record you want to retrieve". Click the arrow in the red frame to use the output. This time, it was set as follows.
Once set, click "Test" → "Test Successful" → "Save".
Step 4: Set Action to Create an Event in Google Calendar
Next, to set up Google Calendar, click "Create Event". The following screen will be displayed, so check the settings.
"Title" → Set as desired
"Account information linked with Google Calendar" → Check for discrepancies
"Action" → Create Event
The following screen will be displayed, so check the explanation and set the "Calendar ID".
Scroll down and set the "Event Title". Using the output of "Retrieve Records (ID Search)" will automatically display the title in Google Calendar. This time, it was set using the "Task" set in Notion as an example.
Scroll down and use the output of "Retrieve Records (ID Search)" to set the following required items as before. Once set, click "Test" → "Test Successful" → "Save".
Step 5: Verify Automation between Notion and Google Calendar
Finally, click "Turn ON Trigger" to complete the automation setup. Check if the flowbot is operating correctly.
Flowbot template used this time Register the due date of tasks registered in Notion to Google Calendar
Register the due dates of tasks recorded in Notion to Google Calendar.
■Overview This is a flow to register the due date of tasks registered in Notion to Google Calendar.
■Recommended for 1. Those who use Notion for task management ・Leaders who use Notion for project task management ・Those who share task due dates by linking them to Google Calendar
2. Those who use Google Calendar to advance their work ・Those who manage project schedules with Google Calendar ・Those who want to streamline by linking Notion and Google Calendar
■Notes ・Please link Yoom with both Notion and Google Calendar. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Branching is a feature (operation) available in plans above the mini plan. In the case of the free plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans such as the mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions.
Other Automation Examples Using Notion and Google Calendar
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Notion and Google Calendar.
If you find something interesting, please give it a try!
Automation Examples Integrating Notion and Google Calendar
The template introduced earlier adds events to Google Calendar when a Notion page is updated, but you can also add only newly added tasks in Notion to Google Calendar. Additionally, it is possible to add events to Google Calendar with a single click from a Notion customer page and send meeting links to customers, or create events in Google Calendar based on responses from forms and add information to Notion.
Create an event in Google Calendar based on the form information and add it to Notion.
■Overview This is a flow to create a schedule in Google Calendar based on form information and add it to Notion. With Yoom, you can easily achieve this flow without programming, as it allows for integration between apps.
■Recommended for ・Those who want to centrally manage reservation information submitted via forms ・Project managers who want to streamline team schedule management ・Sales representatives who regularly hold meetings with clients and want to speed up the registration of schedules ・Those responsible for scheduling internal and external meetings and events ・Those who manually enter form information into Google Calendar or Notion and want to reduce workload
■Notes ・Please integrate Yoom with both Google Calendar and Notion.
■Overview When managing tasks and sharing information in Notion, manually notifying Google Chat for each update is time-consuming and carries the risk of missed notifications. If important information sharing is delayed or overlooked, it can often hinder business operations. By using this workflow, when information is added or updated in a Notion database, a notification is automatically sent to Google Chat, resolving these information-sharing challenges.
■Recommended for ・Those who manually notify Google Chat each time for information managed in Notion ・Those who want to eliminate mistakes such as missed notifications or delays caused by manual notifications ・Managers who want to make information sharing within the team smoother and keep projects moving smoothly
■Notes ・Please connect both Notion and Google Chat with Yoom. ・For the trigger, you can choose activation intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum activation interval varies by plan, so please note. ・Integration with Google Chat is only available for Google Workspace. For details, see below. https://intercom.help/yoom/en/articles/6647336 ・Branching is a feature (operation) available on the Mini plan and above. On the Free plan, operations configured for the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview Do you find it cumbersome to copy and paste updates from your Notion database to Discord each time to share them with your team? Manual information sharing can lead to mistakes such as missed notifications or incorrect content. By using this workflow, when a new page is created or updated in your Notion database, its contents are automatically notified to Discord, enabling smoother information sharing and reducing workload.
■Recommended for ・Those who share updates made in Notion with their team using Discord ・Those who feel issues such as time lags or missed sharing due to manual notifications ・Those who want to integrate multiple SaaS tools to streamline the information-sharing flow
■Notes ・Please connect Yoom with both Notion and Discord. ・You can choose the trigger interval of 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies by plan, so please be aware. ・Branching is a feature (operation) available on the Mini plan or higher. On the Free plan, operations configured in your flow bot will result in an error. ・Paid plans such as the Mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview This is a flow that automatically sorts emails received in Gmail by keyword and adds them to Notion. By using Yoom, you can easily connect apps without programming.
■Recommended for those who 1. Manage business emails using Gmail ・Those who receive a large number of emails every day and want to efficiently sort important emails ・Those who want to quickly determine work priorities and improve time management
2. Use Notion to manage information ・Those who use Notion for task and project management but want to reduce the effort of manually entering information ・Those who want to automatically centralize and share information received via email in a database for easy sharing with the entire team
■Notes ・Please integrate both Gmail and Notion with Yoom. ・You can select the trigger activation interval at 5, 10, 15, 30, and 60-minute intervals. ・Note that the shortest activation interval varies depending on the plan. ・Switching destination is a feature (operation) available with the Mini plan or higher. For the free plan, the operation of the set flowbot will result in an error, so please be careful. ・Paid plans like the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are usually subject to restrictions.
■Overview The workflow to "Add information added to Notion to Airtable" contributes to improving information management efficiency. Since Notion data is automatically reflected in Airtable, manual work is reduced.
■Recommended for ・People managing information using Notion ・Those using Notion for information sharing in a team but find manual data input into Airtable cumbersome ・Those who wish to perform information entry quickly and update the database efficiently ・Companies using Airtable as a database management tool ・Those who want to manage information swiftly while maintaining data consistency ・Those who need to update data regularly and want to eliminate the hassle of manual work
■Notes ・Please integrate each of Notion and Airtable with Yoom. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
This flow retrieves today's schedule from Google Calendar and notifies on Google Chat daily.
■Notes ・Please link Yoom with both Google Calendar and Google Chat. ・AI operations are available only in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・Integration with Google Chat is only possible with Google Workspace. For details, please refer to the link below. https://intercom.help/yoom/en/articles/6647336
This is a flow to retrieve today's schedule from Google Calendar and notify on Discord daily.
■Notes ・Please link Yoom with both Google Calendar and Discord. ・AI operations are only available in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview This is a flow to register a schedule in Google Calendar based on form information. You can automatically reflect the schedule information entered in the form to Google Calendar.
■Recommended for ・Business persons who frequently use Yoom forms ・Those who collect event or meeting schedules through forms ・Administrators who want to streamline schedule management with Google Calendar ・Those who want to reduce manual input work and automate schedule management ・Project leaders who need to share schedules with multiple team members ・Those who want to centrally manage the team's schedule and smoothly share information ・Executives of companies who want to improve the accuracy of schedule management ・Those who want to prevent human error and achieve accurate schedule management through automatic settings
This is a flow to extract values from text and register them in Google Calendar when an email with a specified label arrives in Gmail.
■Notes ・Please link both Gmail and Google Calendar with Yoom. ・The trigger can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・AI operations are only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you have set will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
When an event is created in Google Calendar, you can automatically create a meeting in Zoom and add the created link to Google Calendar automatically. You can also automatically add the link of a completed meeting to Google Calendar.
Once the Zoom meeting is over, obtain the recording link and add it to the Google Calendar event.
■Overview The flow to "obtain the recording link after the Zoom meeting ends and append it to the Google Calendar event" is a business workflow that seamlessly manages online meeting records. By automatically obtaining the recording link of meetings held on Zoom and adding it to the related Google Calendar event, follow-ups after meetings can be easily conducted. This reduces the hassle of recording management and allows for smooth information sharing. ■Recommended for ・Business persons who regularly use Zoom and Google Calendar ・Team leaders who find recording management of online meetings cumbersome ・Sales representatives who want to streamline follow-ups after meetings ・Project managers who want to ensure meeting records are shared
■Notes ・Please link Yoom with both Google Calendar and Zoom. ・Please note that there are actions available and not available depending on the Zoom plan. ・Currently, the following actions are only available on Zoom's paid plans. ・When the meeting ends ・Obtain meeting recording information (only recordings existing in the cloud can be obtained) ・For notes on obtaining meeting recording information on Zoom, please refer to the following. https://intercom.help/yoom/en/articles/9550398
■Overview This flow allows you to create a Zoom meeting when an event is created in Google Calendar. This automation reduces the hassle of setting up meetings and allows you to use your time effectively. With Yoom, you can easily connect apps without programming.
■Recommended for ・Business people who frequently use Google Calendar and Zoom ・Those who want to automate schedule management and online meeting setup ・IT personnel in companies looking to improve operational efficiency and reduce manual work ・Leaders who want to reduce the time spent setting up team meetings
■Notes ・You need to connect both Google Calendar and Zoom with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The flow "When an event is created in Google Calendar, automatically create a meeting in Zoom and add the meeting URL to the event" is a business workflow to streamline meeting setup. As remote work increases, it is important to quickly and reliably share Zoom meeting information. By utilizing this workflow, a Zoom meeting is automatically created and the participation link is added to the event details just by adding an event to Google Calendar. This eliminates the need for manual setup work and allows for smooth meeting preparation. ■Recommended for ・Business users who frequently use Google Calendar and Zoom meetings ・Team leaders who want to automate repetitive meeting setup tasks to improve work efficiency ・IT personnel of companies who want to smoothly manage meetings in a remote work environment
■Notes ・Please link both Google Calendar and Zoom with Yoom.
Benefits of Integrating Notion with Google Calendar
Benefit 1: Easier Deadline Management for Tasks
By automatically registering the deadlines of tasks recorded in Notion to Google Calendar, the risk of forgetting deadlines is reduced. Additionally, since you can visualize tasks with approaching deadlines, it becomes easier to coordinate with other tasks. This allows you to clarify priorities and respond quickly to tasks with approaching deadlines. This automation will be particularly effective for project leaders managing multiple projects.
Benefit 2: No Need for Manual Input
By utilizing this automation, you can save the effort of manually registering task deadlines and prevent human errors. Especially when managing projects simultaneously, it leads to time savings and prevents task omissions. This ensures the accuracy of tasks and ultimately contributes to the overall work efficiency of the team. For example, this automation can also be used for creating monthly reports.
Conclusion
Integrating Notion with Google Calendar contributes to efficient task management and reduced workload. With this automation, manual deadline registration becomes unnecessary, allowing you to firmly grasp task deadlines. If you want to smoothly progress your projects, consider implementing this automation.
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
Having transitioned from a career in child welfare to working as a writer, I am currently blogging for Yoom. I am continually amazed by the efficiency improvements Yoom enables and am eager to share this excitement with others to contribute to society. I will be sharing insights on app integrations and automation that even someone like me, with zero programming knowledge, can accomplish.
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