"It's a hassle to manually register tasks managed in Notion to Google Calendar every time..." "It would be convenient if I could create schedules in Google Calendar based on Notion information and receive email notifications!"
For business professionals facing such issues, this is a must-see! By integrating Notion with Google Calendar, you can solve these problems and expect to improve the efficiency of your schedule management. For example, you can automatically create schedules in Google Calendar based on Notion information or automatically register Notion task deadlines to Google Calendar. In this article, we will clearly explain what you can do by integrating Notion and Google Calendar, as well as the method to create a specific integration flow. Please refer to this article and try integrating Notion with Google Calendar!
For those who want to try it as soon as possible
By using Yoom, you can easily integrate Notion and Google Calendar without any coding. Yoom provides templates for integrating Notion and Google Calendar in advance, so you can achieve integration immediately just by registering, even without API knowledge.
Create a schedule in Google Calendar based on information from Notion
■Overview The "Create a schedule in Google Calendar based on Notion information" workflow automates the task of creating schedules. You can create a schedule in Google Calendar with one click, linked to data on Notion.
■Recommended for ・Those who use Notion to organize and manage information ・Those who want to quickly grasp daily schedules ・Those who want to improve work efficiency by linking multiple tools ・Those who manage schedules using Google Calendar ・Those who find manual schedule input cumbersome ・Those who want to smoothly share information within a team
■Notes ・Please link both Notion and Google Calendar with Yoom. ・Please refer to the following for how to set triggers using the Chrome extension. https://intercom.help/yoom/en/articles/8831921
What You Can Do by Integrating Notion and Google Calendar
By integrating the APIs of Notion and Google Calendar, you can automatically sync Notion data with Google Calendar! For example, you can automatically perform data synchronization like the one below without any manual intervention.
Create Events in Google Calendar Based on Notion Information
This flow is recommended for those who organize and manage information using Notion and manage schedules using Google Calendar.
Create a schedule in Google Calendar based on information from Notion
■Overview The "Create a schedule in Google Calendar based on Notion information" workflow automates the task of creating schedules. You can create a schedule in Google Calendar with one click, linked to data on Notion.
■Recommended for ・Those who use Notion to organize and manage information ・Those who want to quickly grasp daily schedules ・Those who want to improve work efficiency by linking multiple tools ・Those who manage schedules using Google Calendar ・Those who find manual schedule input cumbersome ・Those who want to smoothly share information within a team
■Notes ・Please link both Notion and Google Calendar with Yoom. ・Please refer to the following for how to set triggers using the Chrome extension. https://intercom.help/yoom/en/articles/8831921
Create an Event in Google Calendar and Send an Email Based on Notion Information
This is a recommended flow for those who use Notion and Google Calendar for organizing information, task management, and scheduling, but find manual event entry cumbersome and want to use email for notifications.
Create a schedule in Google Calendar based on information from Notion and send an email.
■Overview The workflow 'Create a schedule in Google Calendar based on Notion information and send an email' streamlines the process of creating schedules and sending emails.
■Recommended for ・Those who use Notion for organizing information and task management ・Those who manage schedules using Google Calendar but find manual schedule input cumbersome ・Those who want to quickly reflect schedules based on Notion information ・Those who want to quickly notify important schedules to stakeholders via email ・Teams that have implemented Notion and Google Calendar
■Notes ・Please link both Notion and Google Calendar with Yoom. ・Please refer to the following for the trigger setting method using the Chrome extension. https://intercom.help/yoom/ja/articles/8831921
■Overview This is a flow to register the due date of tasks registered in Notion to Google Calendar.
■Recommended for 1. Those who use Notion for task management ・Leaders who use Notion for project task management ・Those who share task due dates by linking them to Google Calendar
2. Those who use Google Calendar to advance their work ・Those who manage project schedules with Google Calendar ・Those who want to streamline by linking Notion and Google Calendar
■Notes ・Please link Yoom with both Notion and Google Calendar. ・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan. ・Branching is a feature (operation) available in plans above the mini plan. In the case of the free plan, the operation of the flow bot set will result in an error, so please be careful. ・Paid plans such as the mini plan offer a 2-week free trial. During the free trial, you can use apps and features (operations) that are subject to restrictions.
Let's Create a Workflow to Integrate Notion and Google Calendar
Let's get started by creating a workflow to integrate Notion and Google Calendar! We'll proceed with the integration using Yoom, a no-code platform. If you don't have a Yoom account yet, please click this link to create one.
[What is Yoom]
This time, we'll create a flow bot that links data to Google Calendar when a contact is registered in Notion! We will create it in the following major steps.
Integrate Notion and Google Calendar with My Apps
Copy the template
Set the trigger in Notion and configure the operation in Google Calendar
Turn on the trigger and verify the workflow operation
Create a schedule in Google Calendar based on information from Notion
■Overview The "Create a schedule in Google Calendar based on Notion information" workflow automates the task of creating schedules. You can create a schedule in Google Calendar with one click, linked to data on Notion.
■Recommended for ・Those who use Notion to organize and manage information ・Those who want to quickly grasp daily schedules ・Those who want to improve work efficiency by linking multiple tools ・Those who manage schedules using Google Calendar ・Those who find manual schedule input cumbersome ・Those who want to smoothly share information within a team
■Notes ・Please link both Notion and Google Calendar with Yoom. ・Please refer to the following for how to set triggers using the Chrome extension. https://intercom.help/yoom/en/articles/8831921
Step 1: Connect Notion and Google Calendar with My Apps
Let's register My Apps to connect Notion and Google Calendar to Yoom. By completing the My Apps registration first, you can proceed with the automation settings smoothly.
Before setting up the connection, create a database in Notion! ※ This time, we created a database like the image below.
1. Click on My Apps on the left side of the Yoom page and select "Add". Enter "Notion" in the search box displayed at the top right and select Notion from the search results.
2. On the displayed screen, enter your email address and click "Continue".
3. On the next screen, click "Select Pages".
4. On the next screen, click "Allow access".
5. Next, register Google Calendar with My Apps. Similarly, click on My Apps on the left side of the Yoom page and select "Add". Enter "Google Calendar" in the search box and select Google Calendar from the search results. On the next screen, click "Sign in with Google".
6. On the next screen, select your account and click "Continue" on the subsequent screen.
If Notion and Google Calendar are displayed in My Apps, the registration is complete.
Step 2: Copy the Template
Let's start creating the flow from here! Since we are using a template, open the template page below and click 'Try this template'.
Create a schedule in Google Calendar based on information from Notion
■Overview The "Create a schedule in Google Calendar based on Notion information" workflow automates the task of creating schedules. You can create a schedule in Google Calendar with one click, linked to data on Notion.
■Recommended for ・Those who use Notion to organize and manage information ・Those who want to quickly grasp daily schedules ・Those who want to improve work efficiency by linking multiple tools ・Those who manage schedules using Google Calendar ・Those who find manual schedule input cumbersome ・Those who want to smoothly share information within a team
■Notes ・Please link both Notion and Google Calendar with Yoom. ・Please refer to the following for how to set triggers using the Chrome extension. https://intercom.help/yoom/en/articles/8831921
The template will be automatically copied to your workspace. Please click "OK" on the next screen.
※Before setting, please download the Chrome extension from here! For detailed setup instructions using the Chrome extension, please refer to here.
Step 3: Setting the Notion Trigger
1. Click "OK" on the previous screen, then click the app trigger "Launch from a specific page" on the displayed screen. ※This screen appears when you click "[Copy]Create a schedule in Google Calendar based on Notion information" displayed in the Flowbot under "My Projects" on the left side of the Yoom page screen.
2. Enter the required fields on the displayed screen. Keep the action as it is and click "Next".
3. For "Sample Start page URL", please enter the URL of the database screen created in Notion.
4. Once you have finished entering, execute "Test" and if successful, click "Save". ※The retrieved value can be utilized in the next settings as indicated by "This value can be used in other operations."
Step 4: Database Settings
1. Click "Operate Database" to operate the database.
Enter the required fields on the displayed screen and click "Next".
For "Database ID", select from the suggestions displayed when you click the input field, or enter it according to the description below the input field.
2. Configure the detailed settings. For "Search Conditions", select from the retrieved value displayed when you click the input field. ※The left side (Record ID) contains unique non-duplicating values. The right side (Page ID) should be selected to correspond to the value on the left.
Once you have finished entering, execute "Test" and if successful, click "Save".
Step 5: Google Calendar Settings
1. Click "Create Event" to integrate with the app.
Enter the required fields on the displayed screen and click "Next".
2. Configure the API connection settings. For "Calendar ID", select from the candidates displayed when you click the input field.
For "Event Title", "Event Start DateTime", and "Event End DateTime", select from the retrieved value displayed when you click the input field.
Once you have finished entering, execute "Test" and if successful, click "Save".
Step 6: Turn ON the Trigger Button and Verify the Integration Flow
Click the "Turn ON Trigger" button in the red frame on the screen below to automatically start the Flowbot.
If You Want to Integrate Google Calendar Data into Notion
This time we introduced how to integrate data from Notion to Google Calendar, but if you want to integrate data from Google Calendar to Notion, please also use the template below.
Add to Notion When a Schedule is Created in Google Calendar
This flow is recommended for those who use Google Calendar as a scheduling tool and Notion regularly, and want to manage tasks and schedules in one place.
When an event is registered in Google Calendar, add a record to Notion.
■Overview The 'When an event is added to Google Calendar, add a record to Notion' workflow is a mechanism to leverage schedule information for work management in Notion. When a new event is added to Google Calendar, its details are automatically reflected in a Notion database. This streamlines the linkage between schedule management and work tasks, making it easier to record activities and track progress. ■Who we recommend this template for ・Those who manage schedules using Google Calendar but find entering them into Notion time-consuming ・Those who want to centrally manage tasks and events in Notion ・Project owners who want to visualize and organize work based on schedules ・Those who want to automatically keep a daily record of events ・Teams that want to manage efficiently while preventing information omissions
■Notes ・Please connect Yoom with both Google Calendar and Notion. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on your plan.
■ Overview The "When a schedule is updated in Google Calendar, update Notion as well" workflow reduces the burden of information update work. As the schedule and the database are updated simultaneously, it helps prevent missed updates.
■ Who we recommend this template for: ・People managing schedules with Google Calendar ・Users of Notion for resource management and task tracking ・Those who frequently change or add schedules and want to share information quickly ・People who find manual information updates tedious ・Individuals looking to streamline work by integrating multiple tools ・Teams who need to grasp the latest schedules and tasks collectively
■ Notes ・Please integrate Google Calendar and Notion with Yoom. ・The trigger activation interval can be selected at intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan.
Other Automation Examples Using Notion and Google's API
By leveraging Notion and Google's API, various business processes can be automated. If any of these interest you, please feel free to give them a try!
Convenient Automation Examples Using Notion
Automatically add or update statuses and records, notify via email or chat tools, and automatically save to databases, which can improve data management efficiency.
Add a record to Notion based on the content of a Discord post.
■Overview In the midst of active communication on Discord, do important requests or ideas get lost? Searching for information later or manually transcribing it to Notion is a time-consuming task. By using this workflow, when a post is made to a specific Discord channel, AI organizes the content and automatically adds a record to Notion, enabling more efficient information management and preventing omissions.
■Who we recommend this template for ・Those who use Discord as their main communication tool and feel challenges in organizing information ・Those who use Notion as an information hub and want to eliminate manual data entry ・Those who, for community operations, want to efficiently collect and manage users’ voices on Discord
■Notes ・Please connect both Discord and Notion with Yoom. ・You can select the trigger run interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies by plan.
■Overview The "Automatically add files added to Box to Notion by reading them with OCR" workflow is a business workflow that streamlines file management and information organization. By automatically performing OCR processing on newly uploaded documents to Box and transcribing the content to Notion, it reduces manual input and achieves centralized information management. ■Recommended for ・Those who use Box regularly and spend time on file management ・Teams or individuals who use Notion to organize and share information ・Those who want to digitize paper-based materials using OCR ・Business people aiming to improve productivity by advancing business automation ・Those who want to reduce errors associated with manual data entry and desire accurate information management
■Notes ・Please link Box and Notion with Yoom. ・The AI operation for OCR or transcribing audio to text is only available with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operation of the flow bot you set will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・Please note that OCR data may not be readable if it exceeds 6,500 characters or if the text is small.
■Overview The 'Update customer status in Notion when consent is submitted in Google Forms' flow is a business workflow that smoothly manages the contract process.
■Recommended for those who: ・Collect information for contract consent using Google Forms ・Want to automate the contract process and reduce manual workload ・Are team leaders managing customers in Notion ・Aim to improve team productivity by automating customer status updates and speeding up information sharing
■Notes ・Please link both Google Forms and Notion with Yoom. ・For methods to obtain response content when using Google Forms as a trigger, refer to the link below. https://intercom.help/yoom/ja/articles/6807133 ・You can select the trigger activation interval at 5, 10, 15, 30, or 60 minute intervals. ・Please note that the shortest activation interval differs depending on the plan.
■Overview The flow "When a record is added to Notion, create a report and store it in OneDrive" is a workflow that streamlines data management in Notion and automates report creation and storage tasks.
■Recommended for - Those who want to integrate Notion and OneDrive to improve business efficiency - Business users aiming to automate report creation - Team leaders spending too much time on data management - Those feeling burdened by manual data transfer and report creation - Company personnel considering workflow automation
■Notes - Please link Notion, Google Docs, and OneDrive with Yoom. - Branching is a feature available on the Mini Plan and above (Operation). For free plans, operations set in the flow bot will result in an error, so please be aware. - Paid plans like the Mini Plan offer a 2-week free trial. During the free trial, restricted apps and features (Operations) can be used. - Microsoft365 (formerly Office365) has Home Plans and Business Plans (Microsoft365 Business), and authentication may fail if you are not subscribed to a Business Plan. - Triggers can be set at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Note that the shortest trigger interval varies by plan. - Please prepare an invoice template for Google Docs. For details, please refer to the link below. https://intercom.help/yoom/en/articles/8237765 - For details on file size limits for triggers and each operation, please refer to the link below. https://intercom.help/yoom/en/articles/9413924
■Overview The flow 'Send an email via Gmail when the status is changed in Notion' is a business workflow that streamlines project and task management. It automatically sends notification emails to related members via Gmail when a status update in Notion is triggered. This eliminates the need for manual notification tasks and facilitates smooth information sharing. By utilizing Yoom, the integration between Notion and Gmail is easily achieved, supporting the efficiency of daily operations.
■Recommended for ・Those who manage projects in Notion and need automatic notifications when the status is updated ・Business people who want to quickly share information with team members or clients using Gmail ・Administrators who want to reduce the workload of manual email sending and improve operational efficiency ・Those who want to easily set up the integration between Notion and Gmail using Yoom ・Those who want to enhance task management transparency and facilitate communication within the team
■Notes ・Please integrate Yoom with both Notion and Gmail.
Convenient Automation Examples Using Google Calendar
When an event is created in the calendar, you can automatically notify a chat tool or automatically adjust meeting schedules. By linking with task management tools, you can remind yourself of deadlines, making schedule management smoother.
Retrieve today's schedule from Google Calendar every day and notify Microsoft Teams.
This flow retrieves today's schedule from Google Calendar and notifies Microsoft Teams daily.
■Notes ・Please link both Google Calendar and Microsoft Teams with Yoom. ・AI operations are available only in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・Microsoft365 (formerly Office365) has a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
This is a flow to link Outlook calendar events to Google Calendar.
■ Notes - Please link both Outlook and Google Calendar with Yoom. - Microsoft365 (formerly Office365) offers both personal and business plans (Microsoft365 Business). If you are not subscribed to the business plan, authentication may fail. - AI operations are available only with the Team Plan and Success Plan. For the Free plan or Mini plan, the operation of the flow bot will result in an error, so please be aware. - Paid plans such as the Team Plan or Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview This flow allows you to create a Zoom meeting when an event is created in Google Calendar. This automation reduces the hassle of setting up meetings and allows you to use your time effectively. With Yoom, you can easily connect apps without programming.
■Recommended for ・Business people who frequently use Google Calendar and Zoom ・Those who want to automate schedule management and online meeting setup ・IT personnel in companies looking to improve operational efficiency and reduce manual work ・Leaders who want to reduce the time spent setting up team meetings
■Notes ・You need to connect both Google Calendar and Zoom with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The workflow "Automatically update Google Calendar events when Google Sheets records are updated" streamlines the process of updating events. Automation will help prevent any missed updates.
■Recommended for ・Those who manage data using Google Sheets ・Those who use Google Calendar for schedule management but find it cumbersome to manually adjust events based on Google Sheets updates ・Those who want to quickly reflect schedules based on Google Sheets content ・Those who handle multiple projects and want to update events quickly
■Notes ・Please link both Google Sheets and Google Calendar with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The "Notify Slack when an event is created in Google Calendar" flow is a business workflow that streamlines schedule management and team communication.
■Recommended for ・Teams that use Google Calendar and Slack on a daily basis ・Business professionals who want to automate schedule sharing and notifications ・Managers and team leaders who want to improve the efficiency of information sharing ・Anyone spending time on manual notification tasks
■Notes ・Please connect Yoom with both Google Calendar and Slack. ・You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan.
By integrating Notion with Google Calendar, you can automatically register task deadlines in your calendar and create schedules based on Notion information, automating even email notifications. This allows you to eliminate the need for manual input, preventing errors and improving work efficiency. For those who say, "I'm busy and don't want to spend time managing my schedule!", this should be a significant benefit! By using Yoom and following the flow introduced in this article, integrating Notion with Google Calendar is very easy. Be sure to try this integration and aim for smart task and schedule management!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
With experience in a wide range of roles, including systems engineer, programmer, new graduate recruitment assistant, and theme park actor, I have been involved in building corporate systems and improving operational efficiency, particularly as a systems engineer and programmer. Utilizing Yoom, I will clearly and comprehensively communicate practical approaches to reducing operational burdens.
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