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"It's a hassle to manually register tasks managed in Notion to Google Calendar every time..."
"It would be convenient if I could create schedules in Google Calendar based on Notion information and receive email notifications!"
For business professionals facing such issues, this is a must-see!
By integrating Notion with Google Calendar, you can solve these problems and expect to improve the efficiency of your schedule management.
For example, you can automatically create schedules in Google Calendar based on Notion information or automatically register Notion task deadlines to Google Calendar.
In this article, we will clearly explain what you can do by integrating Notion and Google Calendar, as well as the method to create a specific integration flow.
Please refer to this article and try integrating Notion with Google Calendar!
By using Yoom, you can easily integrate Notion and Google Calendar without any coding.
Yoom provides templates for integrating Notion and Google Calendar in advance, so you can achieve integration immediately just by registering, even without API knowledge.
■Overview
The workflow "Create events in Google Calendar based on Notion information" automates the task of creating events.
You can create events in Google Calendar with one click, linked with data on Notion.
■Recommended for
■Benefits of using this template
By integrating Notion with Google Calendar, you can quickly check task and event information.
Using this flow makes task management more efficient and can lead to improved outcomes.
Additionally, the exchange of information between individual systems becomes seamless, making schedule management easier.
Information sharing among members is also promoted, which will enhance overall work efficiency.
This prevents overlooking important tasks and ensures smooth project progress.
By integrating the APIs of Notion and Google Calendar, you can automatically sync Notion data with Google Calendar!
For example, you can automatically perform data synchronization like the one below without any manual intervention.
This flow is recommended for those who organize and manage information using Notion and manage schedules using Google Calendar.
■Overview
The workflow "Create events in Google Calendar based on Notion information" automates the task of creating events.
You can create events in Google Calendar with one click, linked with data on Notion.
■Recommended for
■Benefits of using this template
By integrating Notion with Google Calendar, you can quickly check task and event information.
Using this flow makes task management more efficient and can lead to improved outcomes.
Additionally, the exchange of information between individual systems becomes seamless, making schedule management easier.
Information sharing among members is also promoted, which will enhance overall work efficiency.
This prevents overlooking important tasks and ensures smooth project progress.
This is a recommended flow for those who use Notion and Google Calendar for organizing information, task management, and scheduling, but find manual event entry cumbersome and want to use email for notifications.
■Overview
The workflow of "Creating events in Google Calendar based on Notion information and sending emails" streamlines the process of event creation and email dispatch.
■Recommended for
■Benefits of using this template
By integrating Notion with Google Calendar, schedule management becomes smoother.
Using this automated flow, you can quickly register and share schedule information.
Since events are promptly reflected, all members can stay updated with the latest schedule.
Additionally, by utilizing the email dispatch feature, sharing events becomes easy, contributing to smoother communication.
Leveraging this flow can reduce the hassle of schedule management and enhance work efficiency.
This is a highly recommended flow if you are using Notion for project task management and are linking and sharing task due dates with Google Calendar.
■Overview
This is a flow to register the due dates of tasks registered in Notion to Google Calendar.
■Recommended for
1. People who use Notion for task management
・Leaders who use Notion for project task management
・Those who link task due dates to Google Calendar for sharing
2. People who use Google Calendar to advance their work
・Those who manage project schedules with Google Calendar
・Those who want to streamline by linking Notion and Google Calendar
■Benefits of using this template
By using Google Calendar, you can centrally manage project schedules and facilitate sharing with team members.
Additionally, by utilizing reminder and notification functions, you can efficiently grasp the information of registered tasks and events, which is a benefit of Google Calendar.
However, if you are manually registering schedules in Google Calendar after registering tasks in Notion, you may find it inefficient due to the possibility of incorrect entries or omissions.
This template allows you to automatically register schedules in Google Calendar when tasks are registered in Notion, preventing errors and omissions caused by manual entry.
Since the latest and most accurate information is always linked to Google Calendar, it is possible to smoothly progress project work.
■Notes
・Please link both Notion and Google Calendar with Yoom.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
Let's get started by creating a workflow to integrate Notion and Google Calendar!
We'll proceed with the integration using Yoom, a no-code platform. If you don't have a Yoom account yet, please click this link to create one.
[What is Yoom]
This time, we'll create a flow bot that links data to Google Calendar when a contact is registered in Notion!
We will create it in the following major steps.
■Overview
The workflow "Create events in Google Calendar based on Notion information" automates the task of creating events.
You can create events in Google Calendar with one click, linked with data on Notion.
■Recommended for
■Benefits of using this template
By integrating Notion with Google Calendar, you can quickly check task and event information.
Using this flow makes task management more efficient and can lead to improved outcomes.
Additionally, the exchange of information between individual systems becomes seamless, making schedule management easier.
Information sharing among members is also promoted, which will enhance overall work efficiency.
This prevents overlooking important tasks and ensures smooth project progress.
Let's register My Apps to connect Notion and Google Calendar to Yoom.
By completing the My Apps registration first, you can proceed with the automation settings smoothly.
Before setting up the connection, create a database in Notion!
※ This time, we created a database like the image below.
1. Click on My Apps on the left side of the Yoom page and select "Add".
Enter "Notion" in the search box displayed at the top right and select Notion from the search results.
2. On the displayed screen, enter your email address and click "Continue".
3. On the next screen, click "Select Pages".
4. On the next screen, click "Allow access".
5. Next, register Google Calendar with My Apps.
Similarly, click on My Apps on the left side of the Yoom page and select "Add".
Enter "Google Calendar" in the search box and select Google Calendar from the search results.
On the next screen, click "Sign in with Google".
6. On the next screen, select your account and click "Continue" on the subsequent screen.
If Notion and Google Calendar are displayed in My Apps, the registration is complete.
Let's start creating the flow from here!
Since we are using a template, open the template page below and click 'Try this template'.
■Overview
The workflow "Create events in Google Calendar based on Notion information" automates the task of creating events.
You can create events in Google Calendar with one click, linked with data on Notion.
■Recommended for
■Benefits of using this template
By integrating Notion with Google Calendar, you can quickly check task and event information.
Using this flow makes task management more efficient and can lead to improved outcomes.
Additionally, the exchange of information between individual systems becomes seamless, making schedule management easier.
Information sharing among members is also promoted, which will enhance overall work efficiency.
This prevents overlooking important tasks and ensures smooth project progress.
The template will be automatically copied to your workspace. Please click "OK" on the next screen.
※Before setting, please download the Chrome extension from here!
For detailed setup instructions using the Chrome extension, please refer to here.
1. Click "OK" on the previous screen, then click the app trigger "Launch from a specific page" on the displayed screen.
※This screen appears when you click "[Copy]Create a schedule in Google Calendar based on Notion information" displayed in the Flowbot under "My Projects" on the left side of the Yoom page screen.
2. Enter the required fields on the displayed screen. Keep the action as it is and click "Next".
3. For "Sample Start page URL", please enter the URL of the database screen created in Notion.
4. Once you have finished entering, execute "Test" and if successful, click "Save".
※The retrieved value can be utilized in the next settings as indicated by "This value can be used in other operations."
1. Click "Operate Database" to operate the database.
Enter the required fields on the displayed screen and click "Next".
For "Database ID", select from the suggestions displayed when you click the input field, or enter it according to the description below the input field.
2. Configure the detailed settings.
For "Search Conditions", select from the retrieved value displayed when you click the input field.
※The left side (Record ID) contains unique non-duplicating values. The right side (Page ID) should be selected to correspond to the value on the left.
Once you have finished entering, execute "Test" and if successful, click "Save".
1. Click "Create Event" to integrate with the app.
Enter the required fields on the displayed screen and click "Next".
2. Configure the API connection settings.
For "Calendar ID", select from the candidates displayed when you click the input field.
For "Event Title", "Event Start DateTime", and "Event End DateTime", select from the retrieved value displayed when you click the input field.
Once you have finished entering, execute "Test" and if successful, click "Save".
Click the "Turn ON Trigger" button in the red frame on the screen below to automatically start the Flowbot.
This time we introduced how to integrate data from Notion to Google Calendar, but if you want to integrate data from Google Calendar to Notion, please also use the template below.
This flow is recommended for those who use Google Calendar as a scheduling tool and Notion regularly, and want to manage tasks and schedules in one place.
■Overview
The "Add a record to Notion when an event is registered in Google Calendar" workflow is a system designed to utilize schedule information for business management in Notion.
When a new event is added to Google Calendar, its details are automatically reflected in the Notion database.
This facilitates smooth management of schedules and business tasks, making it easier to record work and track progress.
■Recommended for
■Benefits of using this template
This is a recommended flow if you manage your schedule with Google Calendar and use Notion for resource management and task tracking.
■Overview
The workflow "Update Notion when an event is updated in Google Calendar" reduces the burden of information updating tasks.
As the database is automatically updated simultaneously with the event update, it also helps prevent missed updates.
■Recommended for
■Benefits of using this template
By integrating Google Calendar and Notion, you can smoothly reflect schedule changes.
This allows for quick responses to information updates, strengthening the team's overall cooperation.
Especially in a busy business environment, it is important for everyone to be aware of the latest information and respond appropriately.
Utilizing this flow can save time and effort, and is expected to improve work efficiency.
Additionally, it frees you from the complexity of using multiple tools, achieving consistent information management.
By leveraging Notion and Google's API, various business processes can be automated. If any of these interest you, please feel free to give them a try!
Automatically add or update statuses and records, notify via email or chat tools, and automatically save to databases, which can improve data management efficiency.
■Overview
The workflow "Add records to Notion based on Discord posts" helps reduce the hassle of data entry tasks.
Since data registration is completed with operations only on the chat, there is no need to access Notion directly.
■Recommended for
■Benefits of using this template
By integrating Discord with Notion, you can quickly add post content as records.
This allows for smooth organization and management of information, especially useful in situations where quick response is required.
Reducing the time lag in information sharing improves the overall work efficiency of the team.
Additionally, by managing everything centrally in Notion, you can quickly find the necessary information, leading to improved work efficiency.
It reduces data entry errors from manual work and enables accurate information management.
■Overview
The workflow "Automatically add files added to Box to Notion by reading them with OCR" is a business workflow that streamlines file management and information organization.
By automatically processing newly uploaded documents in Box with OCR and transferring the content to Notion, it reduces manual input and achieves centralized information management.
■Recommended for
■Benefits of using this template
You can automate the process from file addition to information transfer, reducing the hassle of manual work.
With the OCR function, text data can be accurately extracted from images and PDFs and added to Notion, making information centrally managed and easy to search and share.
Additionally, it prevents data entry errors, ensuring accurate information management.
■Overview
The flow "Update customer status in Notion when contract consent is submitted via Google Forms" is a business workflow that smoothly manages the contract process.
■Recommended for
■Benefits of using this template
By automating the process from collecting contract consent information to updating customer status, the effort required for manual checks and updates is reduced.
It also prevents human input errors and update omissions, supporting accurate customer management.
By linking information from Google Forms to Notion, you can centrally manage customer contract statuses.
■Overview
The flow "Create a report and store it in OneDrive when a record is added to Notion" is a business workflow that streamlines data management in Notion and automates the process of report creation and storage.
■Recommended for
■Benefits of using this template
■Overview
The flow "Send an email via Gmail when the status is changed in Notion" is a business workflow that streamlines project and task management.
It automatically sends notification emails to relevant members through Gmail, triggered by status updates in Notion.
This eliminates the need for manual notification tasks, facilitating smooth information sharing.
By utilizing Yoom, the integration between Notion and Gmail is easily achieved, supporting the efficiency of daily operations.
■Recommended for
■Benefits of using this template
When an event is created in the calendar, you can automatically notify a chat tool or automatically adjust meeting schedules.
By linking with task management tools, you can remind yourself of deadlines, making schedule management smoother.
■Overview
This is a flow that retrieves your schedule for the day from Google Calendar and notifies you on Microsoft Teams every day.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. People who use Google Calendar regularly
・Those who manage their schedule using Google Calendar but often miss appointments
・Those who want to efficiently manage their schedule by having a clear overview of their daily plans
2. Companies using Microsoft Teams as a communication tool
・Those who use Microsoft Teams regularly and want to share schedules with their team
・Those who want to automate daily schedule notifications to streamline team-wide schedule management
■Benefits of using this template
By linking Microsoft Teams with Google Calendar, you can streamline the process of checking schedules.
Since the schedule is automatically notified every day, you can easily see your plans for the day at a glance.
This helps prevent missing important meetings or tasks and allows for more planned actions.
Additionally, the entire team can share the same information, enabling smooth communication and collaboration.
As a result, it reduces oversights in tasks and contributes to the success of projects.
■Overview
This is a flow to link Outlook calendar events to Google Calendar.
■Recommended for
1. Those who need to manage multiple calendars
2. Those who want to reduce manual event entry and synchronization and aim for automation
3. Those who routinely use Outlook and Google Calendar
■Benefits of using this template
・Prevents schedule overlaps and oversights, making schedule management more efficient.
・Provides a consistent user experience even when using different devices or applications.
※Example: Even if you use Outlook at work and Google Calendar for personal schedules, both calendars are synchronized, making schedule management easier.
■Overview
With this flow, you can create a Zoom meeting whenever an event is created in Google Calendar. This automation reduces the hassle of setting up meetings and allows you to use your time more effectively.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
The workflow "Automatically update Google Calendar events when Google Sheets records are updated" streamlines the process of updating events.
Automation will help prevent any updates from being missed.
■Recommended for
■Benefits of using this template
By linking Google Sheets and Google Calendar, you can quickly reflect data changes.
This allows for rapid schedule adjustments, making event management smoother.
Additionally, since updating Google Sheets automatically syncs with the calendar, it eliminates the need for manual double entry.
This reduces time and effort, allowing you to work more efficiently.
Furthermore, it reduces the risk of manual input errors, ensuring accurate information management.
■Overview
The "Notify Slack when an event is created in Google Calendar" flow is a business workflow that streamlines schedule management and team communication.
■Who should use this template
■Benefits of using this template
By integrating Notion with Google Calendar, you can automatically register task deadlines in your calendar and create schedules based on Notion information, automating even email notifications.
This allows you to eliminate the need for manual input, preventing errors and improving work efficiency.
For those who say, "I'm busy and don't want to spend time managing my schedule!", this should be a significant benefit!
By using Yoom and following the flow introduced in this article, integrating Notion with Google Calendar is very easy.
Be sure to try this integration and aim for smart task and schedule management!
