・
"Is this meeting being shared properly with the team?"
"Is anyone logging this email into Notion...?"
“Did we miss the deadline because the schedule wasn’t synced…?”
If you have ever had these concerns, integrating Outlook and Notion with Yoom is your solution. You can automatically send Outlook calendar events to a Notion database, use AI to extract and record email content into Notion, and even keep summaries of important emails. All without manual effort.
Yoom is a next-generation no-code automation tool that lets you connect and automate tasks between your favorite apps. Yoom makes automation accessible to everyone.
No need to go through a complex setup and IT jargon, Yoom keeps things simple and visual. You can build your automation workflows with just a few clicks, saving hours of time and stress from repetitive work.
Sign Up for Yoom Here – Quick and Easy in Just 30 Seconds!
In this guide, you’ll learn the step-by-step process of how to use Yoom to automatically sync Outlook calendar events to a Notion database.
Yoom offers a ready-made template for easy setup in connecting Outlook & Notion. Click the “Try it” button to get started now!
We’ll also walk you through the step-by-step process of creating this automation flow later in this article.
■Overview
This is a flow bot that adds events registered in Outlook to a Notion database.
■Recommended for
1. People who register events using Outlook
・Those who have subscribed to Microsoft365 services and use Outlook's calendar at work
・Those who comprehensively manage schedules using Outlook, including business meetings and internal meetings
2. People who manage databases with Notion
・Those who list schedule information from Outlook in Notion to manage team schedules
・Those who manually record Outlook schedule information in Notion and find it cumbersome
■Benefits of using this template
Outlook, as part of Microsoft365 services, can be used for various purposes such as email and schedule management. When using Notion as a database, you can record schedules from Outlook in Notion for centralized team information management.
However, if you perform this process manually, there is a risk of errors and incomplete information due to the effort involved in transcription. This template allows you to add events registered in Outlook to a Notion database.
Unlike manual transcription, information is updated automatically, reducing effort and preventing human error.
■Notes
・Microsoft365 (formerly Office365) has both personal and business plans (Microsoft365 Business), and if you are not subscribed to a business plan, authentication may fail.
・You can select trigger intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
By connecting Outlook & Notion, you can automate copy-pasting data tasks! Whether you're managing meetings, emails, projects tasks, this integration can help to streamline your workflow and improve team collaboration. Just click on the "Try it" button to use the ready-made templates. Set up takes only a few minutes :)
Automatically sync Outlook calendar events into a Notion database in real time. Ideal for teams who want to keep everyone on the same page without manual updates.
■Overview
This is a flow bot that adds events registered in Outlook to a Notion database.
■Recommended for
1. People who register events using Outlook
・Those who have subscribed to Microsoft365 services and use Outlook's calendar at work
・Those who comprehensively manage schedules using Outlook, including business meetings and internal meetings
2. People who manage databases with Notion
・Those who list schedule information from Outlook in Notion to manage team schedules
・Those who manually record Outlook schedule information in Notion and find it cumbersome
■Benefits of using this template
Outlook, as part of Microsoft365 services, can be used for various purposes such as email and schedule management. When using Notion as a database, you can record schedules from Outlook in Notion for centralized team information management.
However, if you perform this process manually, there is a risk of errors and incomplete information due to the effort involved in transcription. This template allows you to add events registered in Outlook to a Notion database.
Unlike manual transcription, information is updated automatically, reducing effort and preventing human error.
■Notes
・Microsoft365 (formerly Office365) has both personal and business plans (Microsoft365 Business), and if you are not subscribed to a business plan, authentication may fail.
・You can select trigger intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
Let AI automatically read and extract key information from Outlook emails and log it in Notion. This is perfect for tracking customer inquiries, important updates, or client details without manually copying and pasting the data. Recommended for those who want to simplify data capture and documentation.
■Overview
This is a flow that extracts information received in Outlook using AI and adds it to Notion.
With Yoom, you can easily achieve this flow without the need for programming, as it allows for integration between apps.
■Recommended for
1. Those who use Outlook for business
・Those who want to quickly reflect information received via email in other tools
・Those who receive a large number of emails and find it cumbersome to check the content and extract necessary information
2. Those who use Notion for business
・Those who use Notion for recording and managing information
・Those who want to improve the overall efficiency of their team by smoothly sharing information
■Benefits of using this template
With this flow, it is possible to extract necessary information from emails received in Outlook and automatically sync it to Notion.
This reduces the manual work involved in checking emails, extracting information, and transcribing, thereby reducing the burden on the person in charge and shortening work time.
Additionally, by smoothly sharing only the necessary information, the overall efficiency of the team can be improved.
You can freely customize the extracted content according to the purpose of your business, such as routine reports, inquiries, or application information based on a format.
Automatically summarize Outlook email content and store the key points in Notion. This can be used for project tracking. Perfect for those who want to reduce manual effort in organizing data and ensure important details are easily accessible.
■Overview
The "Summarize Outlook Emails and Add to Notion" workflow reduces the burden of data entry tasks.
It automatically adds the content of emails from clients, preventing any omissions.
■Recommended for
■Benefits of Using This Template
By implementing a flow that adds Outlook email content to Notion, you can manage important information quickly.
This automation minimizes the effort required for information organization.
Summaries of each received email are quickly reflected in Notion, enabling prompt and appropriate responses.
Since all members can share the same information, team coordination becomes smoother, and decision-making speeds up.
It simultaneously achieves operational efficiency and accurate data management, contributing to improved business quality.
Let's walk through how to automatically save Outlook calendar events into a Notion database using Yoom!
⏱️ Setup time: 5 minutes
🔧 What You’ll Need
If you don't have a Yoom account yet, register now from the registration form!
■Overview
This is a flow bot that adds events registered in Outlook to a Notion database.
■Recommended for
1. People who register events using Outlook
・Those who have subscribed to Microsoft365 services and use Outlook's calendar at work
・Those who comprehensively manage schedules using Outlook, including business meetings and internal meetings
2. People who manage databases with Notion
・Those who list schedule information from Outlook in Notion to manage team schedules
・Those who manually record Outlook schedule information in Notion and find it cumbersome
■Benefits of using this template
Outlook, as part of Microsoft365 services, can be used for various purposes such as email and schedule management. When using Notion as a database, you can record schedules from Outlook in Notion for centralized team information management.
However, if you perform this process manually, there is a risk of errors and incomplete information due to the effort involved in transcription. This template allows you to add events registered in Outlook to a Notion database.
Unlike manual transcription, information is updated automatically, reducing effort and preventing human error.
■Notes
・Microsoft365 (formerly Office365) has both personal and business plans (Microsoft365 Business), and if you are not subscribed to a business plan, authentication may fail.
・You can select trigger intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
In Yoom, go to My Apps tab, and click “+ Add.”
Select Outlook, log in, and grant permissions to Yoom.
Then, connect Notion.
Before connecting, make sure you’ve created a Notion database to add your Outlook calendar details.
Similarly, select Notion in Yoom and authorize access to the database page. When the following screen appears, click "Select a page".
Check the page you want to allow access to and click "Allow Access".
Once both apps are connected, you’ll see them listed under “My Apps”.
Now, you’re ready for automation :)
⚠️ Note:
Databases created after registering with Yoom cannot be linked, so make sure to prepare the database you plan to use before registering in My Apps. If you’ve already linked it with Yoom but need to use a new database, you’ll need to register in My Apps again.
Click the "Try it" button to copy the pre-built template into your project.
■Overview
This is a flow bot that adds events registered in Outlook to a Notion database.
■Recommended for
1. People who register events using Outlook
・Those who have subscribed to Microsoft365 services and use Outlook's calendar at work
・Those who comprehensively manage schedules using Outlook, including business meetings and internal meetings
2. People who manage databases with Notion
・Those who list schedule information from Outlook in Notion to manage team schedules
・Those who manually record Outlook schedule information in Notion and find it cumbersome
■Benefits of using this template
Outlook, as part of Microsoft365 services, can be used for various purposes such as email and schedule management. When using Notion as a database, you can record schedules from Outlook in Notion for centralized team information management.
However, if you perform this process manually, there is a risk of errors and incomplete information due to the effort involved in transcription. This template allows you to add events registered in Outlook to a Notion database.
Unlike manual transcription, information is updated automatically, reducing effort and preventing human error.
■Notes
・Microsoft365 (formerly Office365) has both personal and business plans (Microsoft365 Business), and if you are not subscribed to a business plan, authentication may fail.
・You can select trigger intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
This template will be copied to your “My Project”.
Click "OK" and give it a name you’ll recognize for this Flowbot.
Click on the app trigger step, “When an event is registered in the calendar”.
Give your trigger a title (anything you like).
Select your Outlook account, and check the default settings.
If there are no issues click “Next”.
⚠️ Note:
"Microsoft 365 (formerly Office 365)" includes both personal and business plans. If you’re using a personal plan, Yoom’s authentication may not work properly. We recommend using a Microsoft 365 Business account for a stable connection.
Set your trigger interval (how often you want Yoom to check for new updates).
It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
We recommend setting the trigger to the shortest activation interval available for your plan.
⚠️ Note:
The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.
Choose your "User ID".
Once completed, run a quick test.
If successful, you’ll see items displayed below the "Retrieved Values ".
You’ll use these data in the following steps to map fields to Notion, so check the details are correct!
Click "Save".
📚 Reference:
For more details on retrieved values and how to set it up, see the guide here.
Open Notion’s action step, "Add Record".
Give your action a name (anything you like).
Select your Notion account, and check the default settings.
If there are no issues click “Next”.
Select the "Database ID" from the dropdown.
Map the data from Outlook to Notion.
Example:
Once the setup is complete, click "Test" to check if the data gets sent correctly.
If successful, a new row will appear in your Notion database with the event info.
Toggle the "Trigger On"button to activate your flow!
Check if the Flowbot you set up is working properly!
That’s it! Your Outlook calendar is now automatically synching with Notion :)
You can also go the other way around, send Notion data to Outlook.
Recommended for those who want to share customer or task info across the team..
■Overview
The workflow "Send emails via Outlook based on information added to Notion" reduces the burden of routine email tasks.
By automatically sending template emails quoting information from Notion, quick information dissemination becomes possible.
■Recommended for
■Benefits of using this template
By integrating Notion and Outlook, it becomes possible to quickly notify stakeholders via email about information added to Notion.
Using this automated flow speeds up information transmission.
For example, you can quickly share project progress or important reminders, prompting appropriate responses.
Additionally, as the hassle of manually sending emails is eliminated, you can proceed with tasks more efficiently.
This will improve work productivity and strengthen collaboration among team members.
Send emails only when a specific status is updated in Notion. Recommended for those who want to notify the team of the progress.
■Overview
The workflow "Send an email with Outlook when the status is updated in Notion" streamlines the task of sending emails.
Since emails are sent automatically upon detecting a status update, the workload is reduced.
■Recommended for
■Benefits of using this template
By integrating Notion with Outlook, you can send emails in response to status changes, preventing any oversight in tasks.
This allows for quick measures and responses, ensuring a smooth workflow.
Additionally, this integration enables consistent information sharing, which is useful when sharing information with clients.
Furthermore, as manual email sending is no longer necessary, work efficiency improves, allowing more time to be allocated to other tasks.
Utilizing this flow can enhance the productivity of the entire team, enabling more effective business operations.
Here are some ready-made automation flows you can try out. These automation flows can save you time, enhance collaboration, and reduce manual data entry by syncing information across platforms.
These automations using Outlook can help you streamline communication, task management, and document handling. Whether you’re managing emails, scheduling meetings, or automating data processing, these can save you time and improve workflow efficiency.
■Overview
The workflow "Retrieve customer information from Microsoft Excel at a specified date and time and send regular emails via Outlook" streamlines routine tasks.
Reducing manual operations also minimizes the risk of human error.
■Recommended for
■Benefits of using this template
The benefit of retrieving customer information from Microsoft Excel at a specified date and time and sending regular emails via Outlook is the improvement in the speed of operations.
By utilizing this flow, you can reduce the hassle of manual information gathering and email sending.
Additionally, centralized management of customer information becomes possible, preventing unnecessary errors and duplication.
As a result, operational efficiency improves, allowing more time to focus on other important tasks.
Moreover, since emails are reliably sent at a specific time, it becomes easier to build trust with customers.
■Overview
This is a flow that reads document data received in Outlook using OCR, updates the file name, and stores it in Google Drive.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who use Outlook for business
・Those who want to streamline the management of document data such as invoices, quotes, and contracts received via email
2. Those who use Google Drive for file management
・Those aiming for centralized management and quick sharing of document data
・Those who want to standardize naming conventions when uploading files to prevent decreased search efficiency
■Benefits of using this template
Document data received in Outlook is renamed according to its content and automatically uploaded to a specified folder in Google Drive.
By automatically converting to a pre-set name, systematic file management becomes possible, making file searches easier.
■Notes
・Please connect both Outlook and Google Drive with Yoom.
・Branching is available in the Mini Plan or higher, and AI operations are available only in the Team Plan and Success Plan. In other plans, the set operations will result in an error, so please be careful.
・Yoom's paid plans offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
◼️Overview
When a message is posted in a specific Microsoft Teams channel, it will be automatically forwarded via email using Outlook.
Feel free to modify the body and recipients of the Outlook email as needed.
By adding branching processes in between, you can also change the content and recipients of the email based on the content of the Microsoft Teams post.
◼️Notes
・It is necessary to configure the account information for integration in the operation of each app.
・Microsoft365 (formerly Office365) has both a personal plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview
In this flow, when an email is received in Outlook, it is possible to create a Zoom meeting and automatically send the link. This automation reduces the manual work of setting up meetings and sending links, achieving efficient business operations. It will also contribute to smoother business communication.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
These automations using Notion can help you keep your project management workflows smooth and up to date. Sync information from multiple apps directly into Notion, and keep your team informed and on track.
■Overview
This is a flow that sends an email via Gmail when a page is created or updated in Notion.
■Recommended for
1. Those who want to easily share tasks and information
・Sales department personnel responsible for numerical target management
・Personnel in charge of the headquarters department of companies with many branches
・Professionals such as labor and social security attorneys or tax accountants with advisory contracts
2. Those who use Gmail as their main communication tool
・Department heads who use it for internal communication
・Sales assistants responsible for interactions with client companies
3. Those who want to reduce manual input and automate processes
・Owners of small and medium-sized enterprises aiming for business automation
・Administrative staff who want to improve data accuracy
■Benefits of using this template
・Automatically sends pages created or updated in Notion to Gmail, preventing task omissions.
・Allows you to check all pages created or updated in Notion via Gmail, improving management efficiency.
■Notes
・Please link both Gmail and Notion with Yoom.
■Overview
The workflow "Add a task to Notion when a task is added to kintone" contributes to the efficiency of task management.
As information is automatically reflected, the burden of data entry work is reduced.
■Recommended for
■Benefits of using this template
By linking kintone and Notion, tasks can be managed smoothly.
This reduces the chances of overlooking tasks and enables efficient work.
Especially for teams managing projects, it becomes easier to share tasks among members, strengthening collaboration.
Moreover, as there is no need for manual input, time and effort can be saved, allowing focus on other important tasks.
Furthermore, with automatic data synchronization, errors are reduced, and accurate information is shared, improving overall work efficiency.
■Overview
The "Add a record to Notion when an event is registered in Google Calendar" workflow is a system designed to utilize schedule information for business management in Notion.
When a new event is added to Google Calendar, its details are automatically reflected in the Notion database.
This facilitates smooth management of schedules and business tasks, making it easier to record work and track progress.
■Recommended for
■Benefits of using this template
◼️Overview
This is a flow that notifies Teams when information is added to any Notion database.
◼️Notes
・It is necessary to set up account information for integration in the operation of each app.
・Please perform the following processing on the above text.
・Use tags to add line breaks at appropriate places.
・Use tags for the headings.
・Insert two tags between sentences.
・Microsoft365 (formerly Office365) has plans for home use and general corporate use (Microsoft365 Business), and if you are not subscribed to the general corporate plan, authentication may fail.
■Overview
This is a flow that adds information to a Google Spreadsheet when it is added to any Notion database.
By integrating Notion and Google Spreadsheet, newly added information is automatically stored in the Google Spreadsheet database, eliminating any gaps or omissions in information management.
Additionally, since the trigger is activated by registration or update in the Notion database, you can create advanced flows such as using creation or update dates to branch the registration and update routes and notify Google Chat using branching operations.
■Notes
・Please integrate both Notion and Google Spreadsheet with Yoom.
Now you know how to add an Outlook calendar to Notion easily with no code. This integration can allow you to...
You can expect an efficient, automated workspace that improves communication and time. Plus, Yoom offers many ready-made automation templates connecting with your favorite apps and tools. Make your free account and see for yourself! Register in less than 30 seconds!
👉 Create your free Yoom account now
Let automation handle repetitive tasks—start working smarter now!
