Forward Slack messages containing specific keywords to Gmail
Forward Slack messages containing specific keywords to Gmail
Launch this workflow to connect
Slack &
Gmail
!
■Overview
As communication on Slack becomes more active, have you ever missed important information because it got buried in the flow of messages? Reviewing messages containing keywords that require action and sharing them with the relevant people each time can be time-consuming. This workflow detects Slack messages containing specific keywords and automatically forwards them to Gmail, helping you avoid missing important notifications and respond quickly.
■Who Should Use This Template
- Anyone who wants to automatically forward Slack messages containing specific keywords to relevant people by email
- Team leaders who want to connect Slack and Gmail to ensure they never miss important notifications
- Anyone who manually forwards information from Slack and wants to reduce the time and effort involved or prevent missed shares
■Benefits of Using This Template
- When a message containing a specific keyword is posted in Slack, it is automatically forwarded to Gmail, eliminating the need to manually review and forward messages.
- Prevent human errors such as missing messages or failing to share information with relevant people due to manual processes, ensuring reliable information sharing.
■Workflow Steps
- First, connect Slack and Gmail to Yoom.
- Next, select Slack as the trigger and set the action to “When a new message is posted to a channel.”
- Then, configure a branch in the operation settings so that the workflow proceeds only when the message contains a specific keyword.
- Finally, configure Gmail’s “Send an email” action in the operation settings and send an email containing the Slack message.
※“Trigger”: An action that starts the workflow. “Operation”: An action that performs a process within the workflow after the trigger starts.
■Customization Options
■Customization Options
- In the trigger settings for detecting Slack messages, specify the target channel and the keywords to use as branch conditions.
- In the Gmail email-sending action, you can freely set the recipient’s email address.
- For the Gmail email’s subject and body, you can set fixed text or insert information obtained by the trigger, such as the Slack message content, as variables.
■Notes
- Connect both Slack and Gmail to Yoom.
- Branching is an operation available on the Personal plan and higher. Please note that operations configured in a flow bot will result in an error if you are on the Free plan.
- Paid plans, such as the Personal plan, offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise subject to plan restrictions.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Please note that the shortest available trigger interval varies by plan.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Message Is Posted to a Channel
When a File Is Posted to a Channel
When a Message Is Posted to a Channel (Webhook)
When a Reaction Is Added to a Message (Webhook)
When a User Is Mentioned in a Channel
When a Message Containing Specified Text Is Posted to a Channel
When the Slack App Is Mentioned (Webhook)
When Mentioned in a Channel (Multiple Users)
When a Message Containing Specified Text Is Posted to a Channel (Regular Expression)
When a New Channel Is Created (Webhook)
When a Message Is Posted in a Thread (Webhook)
When Mentioned in a Channel (Multiple Users & User Groups)
When a Message Reaction Is Removed (Webhook)
When a Posted Message Is Updated (Webhook)
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Send Message to Channel
Send Direct Message
Get Member IDs in a Channel
Create Channel
Invite Members to Channel
Get User Group List
Post Message to Thread
Archive Channel
Get Messages in a Thread
List Public Channels
Remove a Member from a Private Channel
Find User by Email Address
Get User Info
Get a Specific Message
Get Message Link
Delete Message
Get Users in a User Group
Get Reactions for a Message
Flowbot triggers
When a Message Is Posted to a ChannelWhen a File Is Posted to a ChannelWhen a Message Is Posted to a Channel (Webhook)When a Reaction Is Added to a Message (Webhook)When a User Is Mentioned in a ChannelWhen a Message Containing Specified Text Is Posted to a ChannelWhen the Slack App Is Mentioned (Webhook)When Mentioned in a Channel (Multiple Users)When a Message Containing Specified Text Is Posted to a Channel (Regular Expression)When a New Channel Is Created (Webhook)When a Message Is Posted in a Thread (Webhook)When Mentioned in a Channel (Multiple Users & User Groups)When a Message Reaction Is Removed (Webhook)When a Posted Message Is Updated (Webhook)
Flowbot operations
Send Message to ChannelSend Direct MessageGet Member IDs in a ChannelCreate ChannelInvite Members to ChannelGet User Group ListPost Message to ThreadArchive ChannelGet Messages in a ThreadList Public ChannelsRemove a Member from a Private ChannelFind User by Email AddressGet User InfoGet a Specific MessageGet Message LinkDelete MessageGet Users in a User GroupGet Reactions for a MessageCreate a User GroupList Channel MessagesSend a Message to a Channel with AttachmentsList Rows in a ListCreate ListUpdate ListGet a Specific List RowRemove List Access
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific MessageMore inspiration for you
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