Notify Outlook of Asana task status on selected days
Notify Outlook of Asana task status on selected days
Launch this workflow to connect
Asana &
Microsoft Outlook
!
■Overview
Tired of manually sharing the status of tasks managed in Asana by email on a regular basis? Manual reporting is time-consuming and can lead to mistakes such as missed emails or outdated information. With this workflow, you can automatically retrieve Asana task statuses on a specified day and time and notify relevant team members via Outlook. Automate routine tasks such as weekly reports and keep everyone informed with accurate, up-to-date information.
■Who this template is for
- Teams that manage tasks in Asana and manually share progress updates with members
- Teams that use Outlook as their primary communication tool and want to prevent missed regular reports
- Teams that want to reduce the time spent sharing project progress and streamline administrative tasks
■Benefits of using this template
- Automate weekly Asana status checks and report creation to reduce the time spent on manual tasks.
- Reduce the risk of human error, such as delayed reports, missed emails, and incorrect task counts caused by manual processing.
■How the Flowbot works
- First, connect Asana and Outlook to Yoom.
- Next, select the schedule trigger and set the date and time for notifications, such as “Every Monday at 9:00 AM.”
- Then, configure Asana’s “Get the number of tasks in a project” action and specify the project whose status you want to track.
- Finally, configure Outlook’s “Send an email” action and send an email containing the retrieved task count and other information to the specified recipients.
※ “Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options
- With the schedule trigger, you can customize the notification frequency, day, and time to match your workflow, such as “Every day” or “Every Friday at 5:00 PM.”
- In Outlook’s email notification settings, you can freely specify recipients and customize the subject and body with fixed text or the task count retrieved from Asana in the previous operation.
■Important notes
- Connect both Outlook and Asana to Yoom.
- Microsoft 365 (formerly Office 365) offers plans for home use and plans for businesses (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
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Asana
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About the apps you use
Asana
With Yoom, you can integrate Asana’s API—no coding required! Easily automate task creation in Asana, send instant notifications to Slack or Chatwork, and sync Asana data with Yoom’s database for seamless workflow management.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a New Task Is Added to a Specific Project
When a New Task Is Added to a Specific Section
When a Task in a Specific Project Is Completed
When a Task in a Specific Section Is Completed
When a Task Is Created or Updated in a Specific Project
When a Task Is Created or Updated in a Specific Section
When a Project Is Created (Webhook)
When a Specific Object's Status Is Updated
When a Specific Project Is Updated (Webhook)
When a Comment Is Posted on a Specific Task (Webhook)
When a Specific Subject Email Is Received
When an Email Is Received
When an Event Is Registered in the Calendar
When a Calendar Event Is Added or Updated
When a Task Is Created
When an Email Is Received
Flowbot operations
List All Projects
List Projects in a Specific Team
Create Project
Get Project Task Counts
Add Members to Project
List Sections in a Specific Project
Get Section Details
Create Section
List Tasks in a Specific Project
List Tasks in a Specific Section
Add Task
Get Task Details
Get Task List for a Specific User
Get Workspace List
Add User to Workspace
Add User to Team
Mark Task as Complete
Update Task
Flowbot triggers
When a New Task Is Added to a Specific ProjectWhen a New Task Is Added to a Specific SectionWhen a Task in a Specific Project Is CompletedWhen a Task in a Specific Section Is CompletedWhen a Task Is Created or Updated in a Specific ProjectWhen a Task Is Created or Updated in a Specific SectionWhen a Project Is Created (Webhook)When a Specific Object's Status Is UpdatedWhen a Specific Project Is Updated (Webhook)When a Comment Is Posted on a Specific Task (Webhook)
Flowbot operations
List All ProjectsList Projects in a Specific TeamCreate ProjectGet Project Task CountsAdd Members to ProjectList Sections in a Specific ProjectGet Section DetailsCreate SectionList Tasks in a Specific ProjectList Tasks in a Specific SectionAdd TaskGet Task DetailsGet Task List for a Specific UserGet Workspace ListAdd User to WorkspaceAdd User to TeamMark Task as CompleteUpdate TaskMove Task to SectionAdd SubtaskDuplicate TaskAdd Collaborators to TaskRemove Collaborators from TaskUpdate Task Custom FieldsCreate Project from Project TemplateDelete TaskGet User InformationGet List of Overdue Tasks in a Specific SectionGet List of Overdue Tasks in a Specific ProjectAdd Comment to TaskGet List of SubtasksAttach FileGet List of UsersSearch TasksGet Attached File InformationGet File Download URLDownload FileUpdate ProjectList Project TemplatesList Teams in WorkspaceAdd Task to SectionUpdate Enum Custom Field OptionsList Custom Field SettingsList SectionsUpdate Task Date Custom Field (Date Only)Update Task Date Custom Field (with Time)Archive ProjectCreate Status UpdateGet Portfolio ListGet Goal ListGet Status UpdateGet Goal DetailsRetrieve Status Update History for a Specific ObjectAdd Task (Without Specifying Project or Section)Get Team Member InformationGet Task Comments
Flowbot triggers
When a Specific Subject Email Is ReceivedWhen an Email Is ReceivedWhen an Event Is Registered in the CalendarWhen a Calendar Event Is Added or UpdatedWhen a Task Is CreatedWhen an Email Is Received
Flowbot operations
Create an Event in My CalendarCreate a CalendarCreate an Event in a Specified User's CalendarGet Email Attachment InformationDownload Email AttachmentsDelete Event from a Specific User's CalendarUpdate Event in a Specific User's CalendarDelete Event from My CalendarUpdate Event in My CalendarCreate Task (with Reminder Settings)Create a Task (Reminders Not Supported)Search Events in My CalendarSearch Events in a Specific User's CalendarFind Meeting TimesGet Calendar ViewRetrieve Mail MessagesMove MessageRetrieve a Specific MessageSearch Messages in a Specific FolderUpdate MessageFind a Specified User's Free/busy ScheduleRetrieve a Specified User's Calendar ViewRetrieve a Specified Group's Calendar ViewRetrieve a List of Members in a Specified GroupMore inspiration for you
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