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Save files received in Gmail to OneDrive

Save files received in Gmail to OneDrive

Launch this workflow to connect Gmail & Microsoft OneDrive !
■Overview
Do you manually save document files, audio files, and other attachments received in Gmail to OneDrive each time? Manual saving is not only time-consuming but can also lead to human errors, such as missing files or saving them to the wrong folder. With this workflow, attachments are automatically saved to OneDrive whenever you receive an email with a specific label in Gmail, helping you streamline file management.

■Who should use this template
  • Anyone who manually saves attachments received in Gmail to OneDrive
  • Anyone who wants to prevent human errors, such as missed file saves or incorrect storage locations
  • Anyone who wants to automate routine tasks and focus on more important core work

■Benefits of using this template
  • Attachments are automatically saved to OneDrive as soon as you receive an email in Gmail, helping you reduce the time spent on manual file management.
  • Eliminating manual file-saving tasks helps reduce the risk of human errors, such as missed saves or incorrect storage locations.

■Workflow
  1. First, connect Gmail and OneDrive to Yoom.
  2. Next, select Gmail as the trigger and set the action to “When an email with a specific label is received.”
  3. Finally, set the OneDrive “Upload a file” action as the operation and configure it to save the attachment received in Gmail.
※“Trigger”: An action that starts the workflow. “Operation”: An action that processes data within the workflow after the trigger starts.

■Customization options
  • In the Gmail trigger settings, specify the label of the emails you want to automate.
  • For the OneDrive file upload settings, you can customize the destination folder and file name as needed. In addition to fixed text, you can use information retrieved in previous steps, such as the email subject, in the file name.

■Notes
  • Connect both Gmail and OneDrive to Yoom.
  • You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
  • Note that the shortest available trigger interval varies by plan.
  • Microsoft 365 (formerly Office 365) offers personal and business plans (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
  • The maximum downloadable file size is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
  • For details on the file size limits for triggers and individual operations, see File size limits.
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Gmail

This is a flow that is triggered at the end of each month to send an email via Gmail. It can be used for various purposes such as aggregation processing in Microsoft Excel or monthly invoice issuance.

This is a business workflow that automatically adds Gmail received content to Notion. It streamlines email management and information organization, eliminating the need for manual transcription. By ensuring important emails are securely saved and shared, it enhances the team's operational productivity.

This is a flow to automatically sort emails received in Gmail by keywords and forward them to the appropriate person in charge. By using this flow, you can detect specific keywords and forward them to the appropriate person. This will likely lead to improved customer response times.
Microsoft OneDrive
Templates using
Microsoft OneDrive

Using Yoom's Chrome extension, you can create a OneDrive folder with a single click from any page on a Notion database and store the URL of the created folder in any property of Notion. You can create folder names using the information from the properties of the Notion database, allowing you to automatically create folders for each customer or employee. By storing the OneDrive folder URL in the Notion database, you can easily access the created folder directly from the Notion database.‍

This is a business workflow that automatically analyzes all files in OneDrive using Yoom and ChatGPT to generate Q&A. By analyzing all files in OneDrive with ChatGPT, it automatically generates Q&A that allows quick access to the necessary information.

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About the apps you use
Gmail
Yoom allows you to integrate with Gmail's API without code and automate email sending from Gmail. You can automatically create and send invoices and contracts via Gmail, or automatically reply to inquiries.
see details
Templates

This is a flow that is triggered at the end of each month to send an email via Gmail. It can be used for various purposes such as aggregation processing in Microsoft Excel or monthly invoice issuance.

This is a business workflow that automatically adds Gmail received content to Notion. It streamlines email management and information organization, eliminating the need for manual transcription. By ensuring important emails are securely saved and shared, it enhances the team's operational productivity.

This is a flow to automatically sort emails received in Gmail by keywords and forward them to the appropriate person in charge. By using this flow, you can detect specific keywords and forward them to the appropriate person. This will likely lead to improved customer response times.
Microsoft OneDrive
Yoom allows you to utilize OneDrive's API without any coding. For example, you can automatically upload attachments received via email to OneDrive and send notifications to Slack or Chatwork.
see details
Templates

Using Yoom's Chrome extension, you can create a OneDrive folder with a single click from any page on a Notion database and store the URL of the created folder in any property of Notion. You can create folder names using the information from the properties of the Notion database, allowing you to automatically create folders for each customer or employee. By storing the OneDrive folder URL in the Notion database, you can easily access the created folder directly from the Notion database.‍

This is a business workflow that automatically analyzes all files in OneDrive using Yoom and ChatGPT to generate Q&A. By analyzing all files in OneDrive with ChatGPT, it automatically generates Q&A that allows quick access to the necessary information.

This is a flow that automatically uploads attachments received via email to OneDrive and notifies Microsoft Teams. The files are securely stored in OneDrive, ensuring data consistency and accuracy, facilitating smooth file management and information sharing.
Templates
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Related apps
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No-Code API Actions
Executable API actions
Flowbot triggers
    When an Email Matching Specific Keywords Is Received
    When an Email with a Specific Label Is Received
    When an Email with a Specific Label Is Received (Specify Label ID)
    When a File Is Created or Updated in a Specific Folder
    When a Folder Is Created or Updated in a Specific Folder
Flowbot operations
    Search Emails
    Move Message to Trash
    Add Label to Specific Message
    Remove Label from Specific Message
    Retrieve Specific Message
    Search Folders and Files
    Get a List of Files in a Specific Folder
    Create Folder
    Download File
    Upload File
    Copy a File
    Create Excel File
    Grant Permissions to Folder or File
    Change Folder or File Name
    Create Sharing Link
    Delete File/Folder
    Move File to Another Folder
    Download File as PDF
    Get Top-level Folder List
    Get Subfolders of a Specific Folder
Flowbot triggers
    When an Email Matching Specific Keywords Is Received
    When an Email with a Specific Label Is Received
    When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
    Search Emails
    Move Message to Trash
    Add Label to Specific Message
    Remove Label from Specific Message
    Retrieve Specific Message
Flowbot triggers
    When a File Is Created or Updated in a Specific Folder
    When a Folder Is Created or Updated in a Specific Folder
Flowbot operations
    Search Folders and Files
    Get a List of Files in a Specific Folder
    Create Folder
    Download File
    Upload File
    Copy a File
    Create Excel File
    Grant Permissions to Folder or File
    Change Folder or File Name
    Create Sharing Link
    Delete File/Folder
    Move File to Another Folder
    Download File as PDF
    Get Top-level Folder List
    Get Subfolders of a Specific Folder