Email the assignee when a Gemini summary of Jotform responses meets specific conditions
Email the assignee when a Gemini summary of Jotform responses meets specific conditions
Launch this workflow to connect
Gemini &
Gmail &
Jotform
!
■Overview
Reviewing each inquiry or survey response received through Jotform and sharing important information with the relevant team members can be time-consuming. With this workflow, Gemini automatically summarizes responses submitted through Jotform and sends email notifications to the relevant team members only when the content meets specific conditions. Automate the manual review and sharing process to respond quickly and accurately.
■Who Should Use This Template
- Anyone looking to streamline the handling of inquiries or survey responses collected through Jotform
- Anyone looking to use Gemini to summarize long-form text and quickly understand its contents
- Anyone looking to build a system that automatically escalates only important notifications to the relevant team members
■Benefits of This Template
- Automate the entire process—from retrieving Jotform responses to summarizing them with Gemini and notifying the relevant team members—to reduce the time spent on routine tasks.
- Automatically send notifications based on predefined conditions to prevent human errors such as overlooking important information or urgent inquiries and failing to share them.
■Flow Bot Steps
- First, connect Jotform, Gemini, and Gmail to Yoom.
- Next, select Jotform as the trigger, set the “When a form is submitted” action, and specify the form to monitor.
- Set the “Retrieve the latest response” action for Jotform as an operation to retrieve the response submitted through the form that triggered the flow.
- Next, select Gemini as an operation and configure the “Generate content” action to summarize the response retrieved from Jotform.
- Use the branching feature to continue to the subsequent steps only when the summary generated by Gemini meets specific conditions.
- Finally, set the “Send an email” action for Gmail as an operation to send a notification email to the relevant team members when the conditions are met.
※“Trigger”: An action that starts the flow. “Operation”: An action that performs a process within the flow after the trigger starts.
■Customization Options
- With the branching feature, you can set custom conditions—for example, whether the summary generated by Gemini contains specific keywords—to control the subsequent email-sending operation.
- For the Gmail email-sending operation, you can set any email addresses as notification recipients. You can also freely insert dynamic information, such as Jotform responses and Gemini summaries, into the subject and body.
- You can freely add fixed greetings, signatures, and other content to the email body, and configure the recipient email addresses (To, Cc, and Bcc) as needed.
■Notes
- Connect each of Jotform, Gemini, and Gmail to Yoom.
- For instructions on configuring Jotform webhooks and retrieving the latest responses, see How to Configure Jotform Webhooks and Retrieve the Latest Responses.
- Branching is a feature (operation) available on the Personal plan and higher. On the Free plan, the configured flow bot operation will result in an error.
- Paid plans, including the Personal plan, offer a two-week free trial. During the free trial, you can use apps and features (operations) that are subject to plan restrictions.
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About the apps you use
Gemini
Yoom allows integration with Gemini's API without any coding. You can use Gemini via API to automatically generate content at various times. It is possible to create AI chatbots by integrating with chat tools or automatically store text generated by Gemini by integrating with database services.
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Analyze the content posted on Google Chat using the Gemini assistant and update the response back to Google Chat.
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Gmail
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Jotform
In Yoom, it is possible to integrate with Jotform's API without code and automate various tasks. For example, information submitted from Jotform can be easily linked to other SaaS like spreadsheets and Slack.
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
When a Form Is Submitted
Flowbot operations
Generate Content
Upload File
Generate Content (Using File)
Generate Content (URL Context)
Generate Content (Google Search)
Generate Image from Text (Nano Banana)
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Retrieve Latest Submissions
List Submissions
Delete Submission
Get List of Form Questions
Get List of Reports
Create Report
Retrieve Specific Response
Flowbot triggers
There is no action.
Flowbot operations
Generate ContentUpload FileGenerate Content (Using File)Generate Content (URL Context)Generate Content (Google Search)Generate Image from Text (Nano Banana)
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific Message
Flowbot triggers
When a Form Is Submitted
Flowbot operations
Retrieve Latest SubmissionsList SubmissionsDelete SubmissionGet List of Form QuestionsGet List of ReportsCreate ReportRetrieve Specific ResponseMore inspiration for you
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