Send the recording URL to Outlook after a Google Meet meeting ends
Send the recording URL to Outlook after a Google Meet meeting ends
Launch this workflow to connect
Google Meet &
Microsoft Outlook
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■Overview
Do you find it time-consuming to share recording URLs after Google Meet meetings? Waiting for the recording to be generated, then manually creating and sending an email, takes time and can lead to missed shares. With this workflow, the recording URL is automatically retrieved when the meeting ends, and an email is sent to the relevant participants via Outlook, streamlining the sharing process.
■Who Should Use This Template
- Those who hold frequent Google Meet meetings and manually share recordings
- Those who want to streamline meeting minutes sharing and improve information flow with participants
- Those who use Outlook and want to reduce the effort required to send routine emails
■Benefits of Using This Template
- Automate the entire process after a meeting, including waiting for the recording to be generated and creating an email, reducing the time spent on manual tasks.
- Eliminate manual sharing tasks to prevent human errors such as pasting the wrong URL or forgetting to send the email, ensuring reliable information sharing.
■How the Workflow Works
- First, connect Google Meet and Outlook to Yoom.
- Next, select Google Meet as the trigger and set the action to “When a meeting ends.”
- Then, add a wait operation and configure it to wait for a set period until the recording file is generated.
- Next, configure Google Meet’s “Get recording information” action as an operation to retrieve the meeting recording URL and other details.
- Finally, configure Outlook’s “Send an email” action as an operation to automatically send an email containing the retrieved recording URL.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization Options
- In the Outlook email-sending action, you can set the recipient addresses and subject as needed. You can also include information retrieved by previous operations, such as the meeting recording URL, along with fixed text in the email body.
■Notes
- Connect both Google Meet and Outlook to Yoom.
- Microsoft 365 (formerly Office 365) offers plans for home users and general business users (Microsoft 365 Business). Authentication may fail if you are not subscribed to a general business plan.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- Apps used for operations between “Wait” operations are available on the Personal plan and above. On the Free plan, the configured flow bot operations and data connections will result in errors.
- Paid plans, including the Personal plan, offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise subject to restrictions.
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About the Apps
Google Meet
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Microsoft Outlook
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About the apps you use
Google Meet
Yoom allows you to integrate with the Google Meet API without any code, enabling you to automate Google Meet operations via the API. For example, you can automatically create meeting minutes when a Google Meet session ends and store them in Notion or Google Docs, or create a Google Meet meeting space and send the meeting URL via email.
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Microsoft Outlook
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Meeting Ends
When a Meeting Starts
When a Specific Subject Email Is Received
When an Email Is Received
When an Event Is Registered in the Calendar
When a Calendar Event Is Added or Updated
When a Task Is Created
When an Email Is Received
Flowbot operations
Get Meeting Space Details
Create Meeting Space
Get Recording Information
Get Transcript Information
List Meeting Records
Retrieve a Specific Conference Record
List Meeting Participants
Create an Event in My Calendar
Create a Calendar
Create an Event in a Specified User's Calendar
Get Email Attachment Information
Download Email Attachments
Delete Event from a Specific User's Calendar
Update Event in a Specific User's Calendar
Delete Event from My Calendar
Update Event in My Calendar
Create Task (with Reminder Settings)
Create a Task (Reminders Not Supported)
Flowbot triggers
When a Meeting EndsWhen a Meeting Starts
Flowbot operations
Get Meeting Space DetailsCreate Meeting SpaceGet Recording InformationGet Transcript InformationList Meeting RecordsRetrieve a Specific Conference RecordList Meeting Participants
Flowbot triggers
When a Specific Subject Email Is ReceivedWhen an Email Is ReceivedWhen an Event Is Registered in the CalendarWhen a Calendar Event Is Added or UpdatedWhen a Task Is CreatedWhen an Email Is Received
Flowbot operations
Create an Event in My CalendarCreate a CalendarCreate an Event in a Specified User's CalendarGet Email Attachment InformationDownload Email AttachmentsDelete Event from a Specific User's CalendarUpdate Event in a Specific User's CalendarDelete Event from My CalendarUpdate Event in My CalendarCreate Task (with Reminder Settings)Create a Task (Reminders Not Supported)Search Events in My CalendarSearch Events in a Specific User's CalendarFind Meeting TimesGet Calendar ViewRetrieve Mail MessagesMove MessageRetrieve a Specific MessageSearch Messages in a Specific FolderUpdate MessageFind a Specified User's Free/busy ScheduleRetrieve a Specified User's Calendar ViewRetrieve a Specified Group's Calendar ViewRetrieve a List of Members in a Specified GroupMore inspiration for you
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