Automatically detect incidents from Google Form submissions and add them to your Notion management page
Automatically detect incidents from Google Form submissions and add them to your Notion management page
Launch this workflow to connect
Notion &
Google Forms
!
■Overview
Reviewing each inquiry submitted through Google Forms and manually transferring those identified as incidents to a Notion management page is time-consuming and may increase the risk of missed responses.
With this workflow, AI analyzes each response when a Google Forms submission is received and automatically adds the information to Notion if it is determined to be an incident, helping resolve these challenges.
With this workflow, AI analyzes each response when a Google Forms submission is received and automatically adds the information to Notion if it is determined to be an incident, helping resolve these challenges.
■Who This Template Is For
- Teams using Google Forms and Notion to manage inquiries and incidents
- Teams looking to reduce manual data entry and prevent incidents from being overlooked
- IT administrators who want to automate their operations but are exploring how to implement it
■Benefits of Using This Template
- After a response is submitted through Google Forms, AI analyzes it and automatically adds the information to Notion, reducing manual work and enabling faster responses.
- Because manual data entry and decision-making are eliminated, this workflow helps prevent human errors such as input mistakes and missed incidents.
■Workflow Steps
- First, connect Google Forms and Notion to Yoom.
- Next, select Google Forms as the trigger, configure the “When a response is submitted to the form” action, and specify the form used to receive inquiries.
- Then, configure the “Generate text” action under AI features and instruct it to determine whether the Google Forms response qualifies as an incident.
- Next, configure the branching feature and split the subsequent process based on the AI’s decision, such as whether the response is or is not an incident.
- Finally, configure Notion’s “Add a record” action and add the information to the specified database when the response is determined to be an incident.
※“Trigger”: An action that starts the workflow. “Operation”: An action that processes data within the workflow after the trigger starts.
■Customization Options
- In the AI feature settings, you can customize the prompt used to identify incidents to improve accuracy. For example, enter keywords used as decision criteria as fixed values or insert the response collected from Google Forms as a variable.
- In the branching settings, you can define conditions for adding a record to Notion based on the text generated by AI, such as “when the text contains specific text” or “when the text exactly matches specific text.”
- For Notion’s “Add a record” action, you can customize the settings by assigning values collected in earlier workflow steps, such as Google Forms responses and AI decision results, to the destination database and its properties, or by entering fixed values.
■Notes
- Connect both Google Forms and Notion to Yoom.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest trigger interval varies depending on your plan.
- For information on how to retrieve response details when using Google Forms as a trigger, see How to Retrieve Response Details with the Google Forms Trigger.
- Branching is an operation available on the Personal plan and higher. On the Free plan, operations configured in workflows that use branching will result in an error.
- Paid plans, including the Personal plan, offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise subject to restrictions. For details, see the Pricing Plans page.
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About the apps you use
Notion
Yoom allows you to utilize Notion's API without any coding. By integrating Yoom with Notion, you can automatically retrieve and update information from Notion databases, and automatically store information from input forms into Notion's database. Additionally, you can aggregate and sync information from Notion's database with Yoom's database, enabling seamless integration with various SaaS platforms.
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Add a record to Notion when there is a response to the Google Form.
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Add content posted in a specific Google Chat room to a Notion database.
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Google Forms
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Add Google Form responses to Google Sheets
This is a business workflow that automatically adds Google Form responses to Notion and sends event information via Gmail. This streamlines data management and information dissemination, making event operations more efficient.
Add Google Form responses to Notion and send event information via Gmail.
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When a response is submitted to a Google Form, an event is added to Google Calendar and an email is sent. This flow allows for seamless automation from adding the event to sending the email, using only the form responses.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Page Is Created or Updated
When a Database Is Created or Updated
When Receiving a Webhook
When a Page Is Created (Webhook)
When Page Content Is Updated (Webhook)
When a Page Is Deleted (Webhook)
When Page Properties Are Updated (Webhook)
When a Comment Is Created (Webhook)
When a Comment Is Updated (Webhook)
When a Comment Is Deleted (Webhook)
When a Page in a Specific Data Source Is Created or Updated
When Data Source Content Is Created or Updated (Webhook)
When a Form Response Is Submitted
Flowbot operations
Retrieve Page Information
Update Page Property (Text Property)
Update Page Property (Number Property)
Update Page Property (Select Property)
Update Page Property (Multi-select Property)
Update Page Property (Date Property)
Update Page Property (Checkbox Property)
Update Page Property (URL Property)
Update Page Property (Email Property)
Update Page Property (Phone Property)
Retrieve Blocks from a Specific Page
Retrieve List of Users
Update Page Property (Relation Property)
Add a Sub-item to a Specific Record
Issue File Upload ID
Upload File
Update Page Properties (File Property)
Download File
Flowbot triggers
When a Page Is Created or UpdatedWhen a Database Is Created or UpdatedWhen Receiving a WebhookWhen a Page Is Created (Webhook)When Page Content Is Updated (Webhook)When a Page Is Deleted (Webhook)When Page Properties Are Updated (Webhook)When a Comment Is Created (Webhook)When a Comment Is Updated (Webhook)When a Comment Is Deleted (Webhook)When a Page in a Specific Data Source Is Created or UpdatedWhen Data Source Content Is Created or Updated (Webhook)
Flowbot operations
Retrieve Page InformationUpdate Page Property (Text Property)Update Page Property (Number Property)Update Page Property (Select Property)Update Page Property (Multi-select Property)Update Page Property (Date Property)Update Page Property (Checkbox Property)Update Page Property (URL Property)Update Page Property (Email Property)Update Page Property (Phone Property)Retrieve Blocks from a Specific PageRetrieve List of UsersUpdate Page Property (Relation Property)Add a Sub-item to a Specific RecordIssue File Upload IDUpload FileUpdate Page Properties (File Property)Download FileGet Page Details (List File Information)Search Pages and Databases by TitleCreate Page from Template (Title Only)Update Database Property NameUpdate Page Property (Title Property)Search Text in a Data Source’s Formula PropertyAppend Content to a PageRetrieve Child Blocks of a Page or BlockRetrieve Data SourceRetrieve DatabaseCreate PageGet Page (Markdown)Append Content to PageReplace Page ContentUpdate Page Properties (User Properties)Lock a PageRetrieve CommentRetrieve Comments
Flowbot triggers
When a Form Response Is Submitted
Flowbot operations
Get Response ListRetrieve a Specific ResponseGet Response List (Specify Response Period)Get Form QuestionsUpdate Form Title and DescriptionUpdate Question Titles and DescriptionsCreate a New FormUpdate Form Visibility SettingsAdd a Short/paragraph Question (Title and Description)Add a Choice Question (Radio, Checkbox, or Dropdown)Add a Grid Question (Multiple-choice Grid / Checkbox Grid)Add a Question Title and Description (Date/Time)Add a Question Title and Description (Linear Scale)Add a Question Title and Description (Image + Text)Add a Question Title and Description (Image + Choice)Add a Question Title and Description (Choices with Images)More inspiration for you
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