Add a user to Google Workspace when a record is added to Airtable

■Overview

Are you manually adding member information managed in Airtable to Google Workspace? This kind of duplicate data entry is time-consuming and can also lead to human errors, such as incorrect entries and missed tasks. With this workflow, you can connect to Google Workspace using the `googleworkspace api` without coding. Simply adding a record to Airtable automatically adds the user to Google Workspace. Streamline account provisioning and create an environment where you can focus on more important tasks.

■Recommended for

• Anyone who manages employee information in Airtable and Google Workspace and wants to eliminate duplicate data entry
• Anyone who wants to automate account provisioning without experience developing with the googleworkspace api
• Administrators who want to improve operational quality by preventing errors and omissions in manual account provisioning

■Benefits of using this template

• Users are automatically created when a record is added to Airtable, reducing the time previously spent provisioning accounts manually.
• Automated processing through the googleworkspace api integration helps prevent human errors, such as incorrect data entry and missed account creation.

■Flow bot workflow

1. First, connect Google Workspace and Airtable to Yoom.
2. Next, select Airtable as the trigger, set the “When a record is added” action, and specify the target base and table.
3. Finally, select Google Workspace as the operation and set the “Add a new user” action. Map information such as the name and email address retrieved from Airtable to the corresponding fields.

* “Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.

■Customization options

• When adding a new user in the Google Workspace operation, you can freely choose which information retrieved from Airtable to assign to each field, such as first and last name, password, and department.

■Notes‍

• Connect both Airtable and Google Workspace to Yoom.
• You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
• Please note that the shortest available trigger interval varies by plan.
• Google Workspace is available only on the Team and Success plans. On the Free and Mini plans, operations and Data Connects in configured flow bots that use Google Workspace will result in errors.
• Paid plans, including the Team and Success plans, offer a two-week free trial. During the free trial, you can use apps that are otherwise subject to plan restrictions.
• For instructions on how to retrieve Airtable outputs, see this guide.