Add contacts to a Mailchimp audience based on emails in Gmail that match specific conditions
Add contacts to a Mailchimp audience based on emails in Gmail that match specific conditions
Launch this workflow to connect
Gmail &
Mailchimp
!
■Overview
Are you spending too much time manually registering inquiries and newsletter sign-ups received in Gmail to Mailchimp one by one? This repetitive task is not only time-consuming but also carries the risk of data entry errors and missed registrations. This workflow automates the integration between Gmail and Mailchimp, allowing contact information to be automatically added to an audience when a specific email is received. Eliminate the challenges of manual data entry and manage your lists more efficiently.
■Who This Template Is For
- Marketing professionals who manually register lead information received in Gmail to Mailchimp
- Anyone who wants to automate contact registration in Mailchimp and streamline newsletter preparation
- Anyone who wants to reduce the time spent transferring information between Gmail and Mailchimp and focus on core tasks
■Benefits of Using This Template
- Automatically add contacts to Mailchimp when an email is received in Gmail, reducing the time spent on manual data entry.
- Because the system processes information automatically, it helps prevent human errors such as incorrect contact details and missed registrations that can occur during manual entry.
■Flow Bot Process
- First, connect Gmail and Mailchimp with Yoom.
- Next, select Gmail as the trigger and set the action to “When an email matching specific keywords is received.”
- Then, configure branching in the operation so that subsequent steps run only when specific conditions are met.
- Next, use the text extraction feature in an operation to extract information such as names and email addresses from the email body for registration in Mailchimp.
- Finally, configure Mailchimp’s “Add Contact to Audience” action in an operation, map the extracted information, and automate the registration process.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization Options
- Set custom conditions for branching, such as processing only emails with a specific subject line or sender address.
- For the action that adds a contact to Mailchimp, specify the audience ID for registration and route contacts to the appropriate list.
■Notes
- Connect both Gmail and Mailchimp with Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. The shortest available interval varies by plan.
- Branching is an operation available on the Personal plan and above. On the Free plan, configured operations in flow bots will result in an error.
- Paid plans, including the Personal plan, offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise subject to limitations. For details, see the Pricing Plans page.
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About the apps you use
Gmail
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This is a flow to automatically sort emails received in Gmail by keywords and forward them to the appropriate person in charge. By using this flow, you can detect specific keywords and forward them to the appropriate person. This will likely lead to improved customer response times.
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When an email is opened in Mailchimp, this flow sends a notification to Google Chat. As soon as an email is opened in Mailchimp, a notification is sent to a Google Chat space, allowing the person in charge to quickly detect customer interest and provide timely follow-up.
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
When an Email Is Opened
When a Subscription Is Cancelled (Webhook)
When a Contact Profile Is Updated (Webhook)
When an Email Address Bounces (Webhook)
When an Email Address Is Updated (Webhook)
When a Campaign Draft Is Created
When a Campaign Is Sent
When a Subscriber Is Added
When a Subscription Is Canceled
When a Contact Profile Is Updated
When a Campaign Report Is Created
Flowbot operations
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Add Contact to Audience
Update Contact Information
Retrieve Contact Information
Archive Contact
Search Contacts (Exact Email Address Match)
Create Campaign
Add Content to Campaign (Plain-text Email)
Send Campaign
Retrieve Campaign Information
Delete Registered Webhook
Search Contacts (Partial Match)
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific Message
Flowbot triggers
When an Email Is OpenedWhen a Subscription Is Cancelled (Webhook)When a Contact Profile Is Updated (Webhook)When an Email Address Bounces (Webhook)When an Email Address Is Updated (Webhook)When a Campaign Draft Is CreatedWhen a Campaign Is SentWhen a Subscriber Is AddedWhen a Subscription Is CanceledWhen a Contact Profile Is UpdatedWhen a Campaign Report Is Created
Flowbot operations
Add Contact to AudienceUpdate Contact InformationRetrieve Contact InformationArchive ContactSearch Contacts (Exact Email Address Match)Create CampaignAdd Content to Campaign (Plain-text Email)Send CampaignRetrieve Campaign InformationDelete Registered WebhookSearch Contacts (Partial Match)More inspiration for you
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