When a row is added to Google Sheets, summarize the content with OpenAI and notify Microsoft Teams
When a row is added to Google Sheets, summarize the content with OpenAI and notify Microsoft Teams
Launch this workflow to connect
OpenAI &
Microsoft Teams
!
■Overview
Do you manage daily business reports, meeting minutes, and other information in Google Sheets, but find it time-consuming to review and share updates with your team every time they change?
This workflow automatically summarizes the content added to Google Sheets using OpenAI and sends a notification to a designated Microsoft Teams channel. By integrating OpenAI with Microsoft Teams, you can eliminate the effort of reviewing and sharing information and streamline communication.
This workflow automatically summarizes the content added to Google Sheets using OpenAI and sends a notification to a designated Microsoft Teams channel. By integrating OpenAI with Microsoft Teams, you can eliminate the effort of reviewing and sharing information and streamline communication.
■Recommended for
- Anyone who manually summarizes Google Sheets updates and shares them in Microsoft Teams
- Anyone looking to automate and streamline information sharing by integrating OpenAI with Microsoft Teams
- Managers who want to help team members quickly understand lengthy reports
■Benefits of using this template
- After a new entry is added to the spreadsheet, OpenAI summarizes it and sends a notification to Microsoft Teams, reducing the time and effort required to share information.
- AI-generated summaries standardize the level of detail in shared information, ensuring consistent quality regardless of who handles the process and preventing information sharing from becoming dependent on specific individuals.
■Flowbot overview
- First, connect Google Sheets, OpenAI, and Microsoft Teams to Yoom.
- Next, select Google Sheets as the trigger and set the action to “When a row is added.”
- Then, select OpenAI’s “Generate text (Chat completion)” operation and configure it to summarize the content of the added row.
- Finally, set Microsoft Teams’ “Send a message to a channel” operation to notify the designated channel with the generated summary.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes information within the flow after the trigger starts.
■Customization options
- In the Google Sheets trigger settings, specify the target spreadsheet, sheet name, and table range to monitor.
- You can freely customize the prompt used for summarization in OpenAI. For example, you can add instructions such as “Summarize the following content in three lines” to suit your needs.
- For Microsoft Teams notifications, you can freely select the team and channel where messages are sent and include the OpenAI-generated summary in the message body.
■Notes
- Connect Google Sheets, OpenAI, and Microsoft Teams to Yoom.
- Microsoft 365 (formerly Office 365) offers plans for home use and business use (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes. Please note that the shortest available interval varies by plan.
- To run ChatGPT (OpenAI) actions, you need a paid OpenAI API plan. (You must have a payment method available when the API is used.) For details, see OpenAI pricing plans.
- For important information about using Google Sheets as an app trigger, see Important information about Google Sheets triggers [App trigger].
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Message Is Sent to a Channel
When a Message Is Sent to a Chat
When an Event Is Added to the Calendar
When a Message with a File Is Sent to the Channel
When a Reply Is Posted in a Specific Message Thread
Flowbot operations
Generate Image from Text
Upload File
Create Assistant (Assistants API V2)
Create Thread (Assistants API V2)
Add Message to Thread (Assistants API V2)
Run Assistant (Assistant API V2)
Get Latest Messages in Thread (Assistant API V2)
Create Vector Store (Assistant API V2)
Add Files to Vector Store (Assistant API V2)
Delete Vector Store (Assistant API V2)
Check Execution Status (Assistants API V2)
Text Generation (Chat Completion)
Run Web Search (Responses API)
Generate Model Response (Responses API)
Retrieve Model Response (Responses API)
Delete Model Response (Responses API)
Cancel Model Response (Responses API)
List Model Responses (Response API)
Flowbot triggers
There is no action.
Flowbot operations
Generate Image from TextUpload FileCreate Assistant (Assistants API V2)Create Thread (Assistants API V2)Add Message to Thread (Assistants API V2)Run Assistant (Assistant API V2)Get Latest Messages in Thread (Assistant API V2)Create Vector Store (Assistant API V2)Add Files to Vector Store (Assistant API V2)Delete Vector Store (Assistant API V2)Check Execution Status (Assistants API V2)Text Generation (Chat Completion)Run Web Search (Responses API)Generate Model Response (Responses API)Retrieve Model Response (Responses API)Delete Model Response (Responses API)Cancel Model Response (Responses API)List Model Responses (Response API)Generate VideoConvert Audio to TextEdit ImageEdit Image (GPT Image Model)Edit Image (Using File ID)Upload File (by Purpose)Create SessionRun SessionRetrieve Session
Flowbot triggers
When a Message Is Sent to a ChannelWhen a Message Is Sent to a ChatWhen an Event Is Added to the CalendarWhen a Message with a File Is Sent to the ChannelWhen a Reply Is Posted in a Specific Message Thread
Flowbot operations
Get TeamsGet Team MembersGet Channel ListPost a Message to a ChannelSend Message to ChatRetrieve a List of ChatsCreate ChannelPost a Message to a Channel (Mention a Channel)Get User PresenceReply to a Message Posted to a ChannelCreate a Calendar EventGet Folder InformationDownload FileAdd Member to TeamGet Replies to a Specific MessageGet Messages in a Specific ChannelGet User InformationUpdate Calendar EventGet Events[For Next Page Link] Get EventsCreate a TeamDownload Meeting Recording DataGet Meeting InformationGet Meeting Recording ListRequest ApprovalGet Approval ListCancel ApprovalRetrieve a Message in a Specific ChannelMore inspiration for you
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