When a row is added to Notion, summarize the content with OpenAI and notify Microsoft Teams
When a row is added to Notion, summarize the content with OpenAI and notify Microsoft Teams
Launch this workflow to connect
OpenAI &
Microsoft Teams
!
■Overview
When you add meeting notes or documents to Notion, sharing the content in Microsoft Teams can be time-consuming. And when the content is lengthy, it can be difficult to communicate the key points. With this workflow, whenever a new page is added to Notion, OpenAI automatically summarizes the content and sends a notification to a specified Microsoft Teams channel. By connecting OpenAI and Microsoft Teams, you can streamline information sharing, support smooth decision-making, and boost productivity across your team.
■Recommended for
- Anyone who manually shares Notion updates in Microsoft Teams
- Teams looking to automate information sharing with OpenAI and Microsoft Teams
- Anyone who wants to communicate information smoothly without spending time identifying the key points in documents
■Benefits of using this template
- Automate everything from adding content to Notion and summarizing it with OpenAI to sending notifications in Microsoft Teams, reducing the time spent manually sharing information.
- Prevent mistakes such as missed updates and inconsistent summary quality, enabling your team to share consistent information efficiently.
■Flow bot steps
- First, connect Notion, OpenAI, and Microsoft Teams to Yoom.
- Select Notion as the trigger and set it to “When a page in a specific data source is created or updated.”
- Next, configure the branching feature in an operation so that processing continues only when specific conditions are met.
- Then, configure Notion’s “Get a record (ID search)” operation to retrieve detailed information about the updated page.
- Next, configure OpenAI’s “Generate text (Chat completion)” operation to summarize the retrieved information.
- Finally, configure Microsoft Teams’ “Send a message to a channel” operation to send the generated summary to any channel.
※ “Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options
- In the Notion trigger settings, specify the ID of the data source you want to connect.
- With the branching feature, you can freely customize the conditions for subsequent processing based on properties of the page retrieved from Notion.
- When retrieving a record from Notion, you can use information retrieved in earlier steps as variables in the search criteria, in addition to fixed values.
- You can freely customize the OpenAI prompt, insert the page content retrieved from Notion as a variable, and adjust the summary quality.
- You can select any Microsoft Teams channel as the notification destination and use information from earlier steps, such as the summary generated by OpenAI, as variables in the notification message.
■Notes
- Connect each of Notion, OpenAI, and Microsoft Teams to Yoom.
- Microsoft365 (formerly Office365) offers plans for home use and general business use (Microsoft365 Business). Authentication may fail if you are not subscribed to a general business plan.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. Please note that the shortest available interval varies by plan.
- To run ChatGPT (OpenAI) actions, you need a paid OpenAI API plan. (You must be able to make payments when the API is used.) For details, see OpenAI pricing plans.
- Branching is an operation available on the Personal plan and higher. On the Free plan, operations configured in your flow bot will result in an error.
- Paid plans, such as the Personal plan, include a two-week free trial. During the free trial, you can use restricted apps and features (operations). For details, see the pricing plans page.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Message Is Sent to a Channel
When a Message Is Sent to a Chat
When an Event Is Added to the Calendar
When a Message with a File Is Sent to the Channel
When a Reply Is Posted in a Specific Message Thread
Flowbot operations
Generate Image from Text
Upload File
Create Assistant (Assistants API V2)
Create Thread (Assistants API V2)
Add Message to Thread (Assistants API V2)
Run Assistant (Assistant API V2)
Get Latest Messages in Thread (Assistant API V2)
Create Vector Store (Assistant API V2)
Add Files to Vector Store (Assistant API V2)
Delete Vector Store (Assistant API V2)
Check Execution Status (Assistants API V2)
Text Generation (Chat Completion)
Run Web Search (Responses API)
Generate Model Response (Responses API)
Retrieve Model Response (Responses API)
Delete Model Response (Responses API)
Cancel Model Response (Responses API)
List Model Responses (Response API)
Flowbot triggers
There is no action.
Flowbot operations
Generate Image from TextUpload FileCreate Assistant (Assistants API V2)Create Thread (Assistants API V2)Add Message to Thread (Assistants API V2)Run Assistant (Assistant API V2)Get Latest Messages in Thread (Assistant API V2)Create Vector Store (Assistant API V2)Add Files to Vector Store (Assistant API V2)Delete Vector Store (Assistant API V2)Check Execution Status (Assistants API V2)Text Generation (Chat Completion)Run Web Search (Responses API)Generate Model Response (Responses API)Retrieve Model Response (Responses API)Delete Model Response (Responses API)Cancel Model Response (Responses API)List Model Responses (Response API)Generate VideoConvert Audio to TextEdit ImageEdit Image (GPT Image Model)Edit Image (Using File ID)Upload File (by Purpose)Create SessionRun SessionRetrieve Session
Flowbot triggers
When a Message Is Sent to a ChannelWhen a Message Is Sent to a ChatWhen an Event Is Added to the CalendarWhen a Message with a File Is Sent to the ChannelWhen a Reply Is Posted in a Specific Message Thread
Flowbot operations
Get TeamsGet Team MembersGet Channel ListPost a Message to a ChannelSend Message to ChatRetrieve a List of ChatsCreate ChannelPost a Message to a Channel (Mention a Channel)Get User PresenceReply to a Message Posted to a ChannelCreate a Calendar EventGet Folder InformationDownload FileAdd Member to TeamGet Replies to a Specific MessageGet Messages in a Specific ChannelGet User InformationUpdate Calendar EventGet Events[For Next Page Link] Get EventsCreate a TeamDownload Meeting Recording DataGet Meeting InformationGet Meeting Recording ListRequest ApprovalGet Approval ListCancel ApprovalRetrieve a Message in a Specific ChannelMore inspiration for you
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