Summarize emails received in Gmail and send them to Zoho Mail
Summarize emails received in Gmail and send them to Zoho Mail
Launch this workflow to connect
Gmail &
Zoho Mail
!
■Overview
Do you find it time-consuming to review the large volume of emails arriving in Gmail, especially lengthy messages, and share their key points with your team via Zoho Mail? Manually copying and summarizing emails not only takes time but can also lead to mistakes, such as missed notifications. With this workflow, when a specific email is received in Gmail, AI automatically summarizes its contents and sends the summary to designated recipients in Zoho Mail, helping you share information faster.
■Who is this template for?
- Anyone who uses Gmail and Zoho Mail together and finds it time-consuming to copy and share email content
- Anyone who wants to quickly understand the key points of lengthy emails received in Gmail and share them with their team
- Anyone who wants to prevent missed information and errors caused by manual sharing and improve operational accuracy
■Benefits of using this template
- Automate the process from receiving emails in Gmail to sharing them via Zoho Mail, reducing the time spent manually creating summaries and forwarding emails
- Prevent human errors such as copying mistakes and missed notifications, while improving communication quality by consistently sharing accurate information with the right people
■Flow bot workflow
- First, connect Gmail and Zoho Mail to Yoom
- Next, select Gmail as the trigger and set the action to “When an email matching specific keywords is received”
- Then, select Yoom’s “Summarization” feature in Operations and use the “Summarize” action to summarize the body of the received email
- Finally, set up Zoho Mail’s “Send an email” action in Operations and send the summarized text to the designated recipients
※“Trigger”: An action that initiates the flow; “Operation”: An action that processes data within the flow after the trigger is activated
■Customization options for this workflow
- In the Gmail trigger settings, specify the keywords to look for in the subject or body of the emails that should activate the flow bot
- In the Zoho Mail “Send an email” action, you can set any connected account ID as the sender. You can also freely customize the recipients’ email addresses, subject, and body
■Notes
- Make sure to connect both Gmail and Zoho Mail to Yoom.
- You can choose an execution interval of 5, 10, 15, 30, or 60 minutes for the trigger.
- Note that the shortest available execution interval varies depending on your plan.
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About the apps you use
Gmail
Yoom allows you to integrate with Gmail's API without code and automate email sending from Gmail. You can automatically create and send invoices and contracts via Gmail, or automatically reply to inquiries.
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
When an Email with a Specific Tag Is Received
When an Email Is Received in a Specific Folder
When an Email Containing a Specific Word Is Received
Flowbot operations
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Create Folder
Get Folder List
Rename Folder
Delete Folder
Get Folder
Create Group
Retrieve Group List
Retrieve Group Details
Change Group Name
Add Members to Group
Delete Group Member
Delete Group
Create Tag
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific Message
Flowbot triggers
When an Email with a Specific Tag Is ReceivedWhen an Email Is Received in a Specific FolderWhen an Email Containing a Specific Word Is Received
Flowbot operations
Create FolderGet Folder ListRename FolderDelete FolderGet FolderCreate GroupRetrieve Group ListRetrieve Group DetailsChange Group NameAdd Members to GroupDelete Group MemberDelete GroupCreate TagUpdate TagRetrieve Tag ListDelete TagRetrieve TagCreate Mail Draft/TemplateSend EmailReply to EmailDelete EmailSearch EmailsRetrieve Email ContentUpload FileGet File InformationAdd Group TaskSend Email (with Attachment)List Group TasksAdd Personal TaskModify Group Task TitleChange Personal Task TitleList Personal TasksRetrieve Group Task DetailsRetrieve Personal Task DetailsDownload FileMore inspiration for you
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