Add task due dates to Outlook Calendar when new tasks are added to a specific Asana project

■Overview

When a new task is added in Asana, manually adding its due date to your personal calendar takes time and increases the risk of missed entries. This workflow connects Asana with your Outlook calendar, automatically adding the task's due date to Outlook whenever a task is added to a specific project. It helps eliminate these task management challenges and improve operational efficiency.

■Who This Template Is For

• Anyone who uses Asana and Outlook together and finds manually entering information time-consuming
• Anyone who wants to automatically sync Asana task schedules to their Outlook calendar and manage them without omissions
• Anyone who wants to connect team-wide task management with personal schedule management more smoothly

■Benefits of This Template

• Automatically add events to Outlook when tasks are added to Asana, reducing the time spent manually transferring information to your calendar
• Prevent human errors such as missed calendar entries or incorrect dates and details, helping ensure tasks are completed by their deadlines

■Workflow Steps

1. First, connect Asana and Outlook to Yoom
2. Next, select Asana as the trigger and set the action to “When a new task is added to a specific project”
3. Finally, select Outlook as the operation, set the action to “Add an event to my calendar,” and link the Asana task information

※“Trigger”: An action that starts the workflow. “Operation”: An action that processes information within the workflow after the trigger runs.

■Customization Options

• In the Asana trigger settings, you can select any project you want to include in the automation
• In the Outlook operation settings, you can freely include information retrieved from Asana, such as the task name and due date, in the event title, date and time, and description

■Notes

• Connect both Asana and Outlook to Yoom.
• Microsoft 365 (formerly Office 365) offers personal and business plans (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
• You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
• The shortest available trigger interval varies by plan.