Create a Google Calendar event when a specific page is created in Confluence

■Overview

Do you manually transfer information from meeting notes or project plans created in Confluence to Google Calendar each time? Transferring information is time-consuming and can also lead to input errors or missed updates. This workflow automates the integration between Confluence and Google Calendar. When a specific page is created in Confluence, AI analyzes its contents and automatically creates an event in Google Calendar.

■Recommended for

• Anyone who manually transfers information created in Confluence to Google Calendar
• Anyone who wants to connect Confluence and Google Calendar to eliminate missed updates and manual work
• Anyone who wants to streamline operations by automating tasks such as scheduling meetings after creating recurring meeting notes

■Benefits of this template

• Events are automatically added to Google Calendar when a page is created in Confluence, reducing the time spent on manual data entry.
• Prevent human errors such as incorrect data entry and missed registrations, enabling accurate schedule sharing.

■Workflow

1. First, connect Confluence and Google Calendar to Yoom.
2. Select Confluence as the trigger and configure the workflow to start when a page is created.
3. Next, configure the branching feature so that subsequent steps run only when specific conditions are met.
4. Then, use Confluence's “Retrieve a page” action to get detailed information about the created page.
5. Configure the AI feature to “Extract data from text” and extract information such as the event date, time, and title from the page content.
6. Finally, use Google Calendar's “Create an event” action to register the event based on the extracted information.

※“Trigger”: An action that starts a workflow. “Operation”: An action that processes data within a workflow after the trigger starts.

■Customization options

• For each Confluence setting, configure the cloud ID that matches your environment.
• With the branching feature, you can freely define conditions for running subsequent steps based on information such as the retrieved page title—for example, processing only pages with a specific label.
• In the Confluence page retrieval action, you can specify the target page ID using a fixed value or variable.
• With the AI feature, you can freely customize the text to analyze and the items to extract, such as the meeting name and date.
• For the event title and description registered in Google Calendar, you can set information extracted by the preceding AI step as variables.

■Notes

• Connect both Confluence and Google Calendar to Yoom.
• You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
• Note that the shortest available trigger interval varies by plan.
• Branching is an available feature (operation) on the Mini plan and above. On the Free plan, operations configured in workflows that use branching will result in an error.
• Paid plans, including the Mini plan, come with a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.