When a specific page is created in Confluence, summarize its content and create an event in Google Calendar

■Overview

After creating meeting notes or project plans in Confluence, manually transferring related events to Google Calendar is time-consuming and can lead to omissions. This manual process can also make it harder to share information across the team.
With this workflow, when a specific page is created in Confluence, AI automatically summarizes its content and adds the event to Google Calendar, streamlining information sharing.

■Who This Template Is For

• Anyone who uses Confluence and Google Calendar together and finds manually transferring information time-consuming
• Anyone who wants to reflect meeting notes and project information in Google Calendar to streamline team communication
• Team leaders who want to prevent missed information and improve project management accuracy

■Benefits of This Template

• Automatically create an event in Google Calendar when a page is created in Confluence, reducing the time spent manually transferring and registering information
• Eliminate manual data transfer to help prevent human errors, such as incorrect event dates, times, or details, as well as missed registrations

■Workflow Steps

1. First, connect Confluence and Google Calendar to Yoom
2. Next, select Confluence as the trigger and set the action to “When a page is created”
3. Set up branching in the operation so that subsequent steps run only when specific conditions are met
4. Set the Confluence “Get a page” action in an operation to retrieve information about the page obtained by the trigger
5. Set up the AI features “Extract data from text” and “Summarize” in operations to extract and summarize the necessary information from the retrieved page content
6. Finally, set the Google Calendar “Create an event” action and use the information generated by AI to create the event

※“Trigger”: An action that initiates a workflow. “Operation”: An action that processes data within a workflow after the trigger runs

■Customizable Points

• In the Confluence trigger settings, set the target cloud ID as needed
• For branching, you can set custom conditions to determine which subsequent steps run based on information such as the Confluence page title or labels
• In the Confluence “Get a page” operation, use the page ID obtained by the trigger or other values as variables to dynamically specify the page to retrieve
• For AI text extraction, set the Confluence page content as a variable and specify the items to extract, such as the event title and date and time
• For AI summarization, use the Confluence page content as a variable and customize the summarization conditions as needed
• When creating an event in Google Calendar, use the text extracted and summarized by AI as a variable and add it to fields such as the event title and description as needed

■Notes

• Connect both Confluence and Google Calendar to Yoom.
• You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
• Note that the shortest available trigger interval varies by plan.
• Branching is an operation available on the Mini plan and above. On the Free plan, operations configured in workflows that use branching will result in errors.
• Paid plans, such as the Mini plan, include a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise subject to plan restrictions.
• Workflows with more than five operations can be configured on the Mini plan and above. On the Free plan, the workflow will not run.