Get notified in Microsoft Teams when a specific event is canceled in Cal.com

■Overview

When an appointment managed in Cal.com is canceled, do you manually notify everyone involved? Especially when your team shares information in Microsoft Teams, delayed or missed notifications can impact your operations.
With this workflow, Microsoft Teams automatically receives a notification whenever a specific appointment is canceled in Cal.com. Keep everyone informed quickly while eliminating the effort of manual updates.

■Who This Template Is For

• Anyone who wants to quickly share Cal.com appointment cancellations in Microsoft Teams
• Anyone who finds it time-consuming to manually communicate between Cal.com and Microsoft Teams
• Anyone who wants to prevent missed or delayed communication about schedule changes within their team

■Benefits of Using This Template

• Because notifications are sent automatically when an appointment is canceled in Cal.com, you can spend the time previously used for manual Microsoft Teams updates on other tasks.
• Prevent human errors such as delayed or missed notifications and ensure reliable information sharing across your team.

■Flowbot Steps

1. First, connect Cal.com and Microsoft Teams to Yoom.
2. Next, select Cal.com as the trigger and set the action to “When an appointment is canceled.”
3. Then, configure the branching feature in Operations so that subsequent actions run only when specific conditions are met.
4. Finally, configure Microsoft Teams’ “Send a message to a channel” action in Operations to send a notification to the designated channel.

※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger runs.

■Customization Options

• Set conditions in the branching feature to narrow down which cancellations trigger notifications. For example, you can notify the team only when an appointment hosted by a specific person is canceled.
• For Microsoft Teams notifications, select the team ID and channel ID where you want to send the message from the available options.
• Customize the notification message with any content you choose. You can include details about the canceled appointment and more.

■Notes

• ‍‍Connect both Cal.com and Microsoft Teams to Yoom.
• Microsoft 365 (formerly Office 365) offers plans for home users and businesses (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
• Set any values you want for the branching conditions.