When a message mentioning a Google Chat bot is posted, use AI to organize the content and save it to Google Sheets
When a message mentioning a Google Chat bot is posted, use AI to organize the content and save it to Google Sheets
Launch this workflow to connect
Google Chat &
Google Sheets
!
■Overview
Do you find it time-consuming to manage the various messages sent to your Google Chat bot? Manually copying important information into Google Sheets is not only tedious, but also increases the risk of missing key details. With this workflow, an AI automatically summarizes and organizes message content when your Google Chat bot is mentioned, then saves it to a designated Google Sheet—streamlining the process of consolidating information.
■Recommended for
- Anyone who wants to use a Google Chat bot to automate information organization and task management with AI
- Anyone who wants to connect Google Chat and Google Sheets and eliminate manual data entry
- Managers who want to centralize requests and other tasks generated in chat to improve team efficiency
■Benefits of using this template
- Simply mention the Google Chat bot, and AI will organize the content and automatically add it to Google Sheets, reducing the time spent on manual aggregation and management.
- Because information is automatically stored in the specified format, you can prevent human errors such as data entry mistakes and omissions while maintaining data accuracy.
■How the Flowbot works
- First, connect Google Chat and Google Sheets to Yoom.
- Next, select Google Chat as the trigger and set the action to “When a message mentioning the bot is sent.”
- Then, configure the AI feature in an operation and create instructions for summarizing and organizing the received message content.
- Finally, configure the Google Sheets “Add a record” action in an operation and save the AI-generated text and other information to the specified sheet.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options
■Customization options
- When adding a record to Google Sheets, you can choose which sheet and columns to store the information in.
- You can customize the data to be stored by embedding not only AI-generated text, but also variables such as the Google Chat poster’s name and posting date and time retrieved by the trigger.
■Notes
- Connect both Google Chat and Google Sheets to Yoom.
- Google Chat can only be connected when using Google Workspace. For details, see How to send a message to a space in Google Chat.
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About the Apps
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Google Chat
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Google Sheets
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About the apps you use
Google Chat
Yoom allows you to utilize the Google Chat API without any coding. You can send notifications to Google Chat triggered by information from input forms or various events in other SaaS platforms.
see detailsTemplates
This is a flow that is triggered at the end of each month to send notifications to Google Chat. This flow bot can perform various automated processes through the flows added after the branch on the right side. For example, it can be used for various purposes such as monthly invoice issuance processing, aggregation processing to Google Sheets, or regular data backup processing.
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Google Sheets
At Yoom, you can utilize the Google Sheets API without any coding. By integrating Sheets with Yoom, you can automate data entry into spreadsheets and automatically create documents based on spreadsheet templates. Additionally, you can sync spreadsheet information with Yoom's database for various applications.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Message Is Sent to a Space
When a Message with a Mention to the Bot Is Sent
When a File Is Posted to a Space
When a Row Is Added
When a Row Is Updated
Flowbot operations
Send Message
Delete Space
Create Space
Invite Members to Space
Remove Member from Space
Invite Group to Space
Change Member Role in Space
Send Message to Thread
Reply with Quoted Message
Update Space
Create a Direct Message Space
Send a Message with Attachments
Upload Attachment
Download File
Get Message List
Set a Value in a Cell
Get Values
Clear Values
Flowbot triggers
When a Message Is Sent to a SpaceWhen a Message with a Mention to the Bot Is SentWhen a File Is Posted to a Space
Flowbot operations
Send MessageDelete SpaceCreate SpaceInvite Members to SpaceRemove Member from SpaceInvite Group to SpaceChange Member Role in SpaceSend Message to ThreadReply with Quoted MessageUpdate SpaceCreate a Direct Message SpaceSend a Message with AttachmentsUpload AttachmentDownload FileGet Message List
Flowbot triggers
When a Row Is AddedWhen a Row Is Updated
Flowbot operations
Set a Value in a CellGet ValuesClear ValuesCreate a New SpreadsheetCopy a Sheet (Tab)Add a New Sheet (Tab)Delete Sheet (Tab)Replace ValuesUpdate Sheet NameDelete RowsGet Spreadsheet InfoGet Sheet NamesApply a Formula to a RangeEnter Values in a RangeEmbed an Image in a CellSort by Specific ColumnHide a SheetAdd a Note to the Specified CellsInsert ColumnsDelete ColumnsWrite Values to Multiple ColumnsAdd RowsMore inspiration for you
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