When a response with interview reservation information is submitted in Google Forms, how to create a reservation in Google Calendar and send a notification in Google Chat
When a response with interview reservation information is submitted in Google Forms, how to create a reservation in Google Calendar and send a notification in Google Chat
How to Integrate Applications
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2025-07-17
When a response with interview reservation information is submitted in Google Forms, how to create a reservation in Google Calendar and send a notification in Google Chat
What are the benefits of integrating Google Calendar with Google Chat? Let us introduce them to you!
Recommended for
Those who register events in Google Calendar based on responses from Google Forms.
Those who want to streamline their work by integrating Google Forms, Google Calendar, and Google Chat.
Those who want to prevent missing responses by automatically registering Google Forms responses in Google Calendar.
For those who want to try it immediately
In this article, we introduce a method of integration using the no-code tool "Yoom". No complicated settings or operations are required, and even non-engineers can easily achieve it. You can start immediately using the template below, so please give it a try!
When reservation information for an interview is submitted via Google Forms, create an event in Google Calendar and send a notification in Google Chat.
This is a flow where when new interview reservation information is submitted to Google Forms, a reservation is created in Google Calendar and a notification is sent to Google Chat.
Here, we will introduce how to actually integrate Google Calendar and Google Chat. The template we will use this time is "When interview reservation information is answered in Google Forms, create a reservation in Google Calendar and notify Google Chat"!
How to Create a Google Calendar and Google Chat Integration Flow
Step 1: Connect Google Calendar and Google Chat to My Apps!
(1) After logging into Yoom, select "My Apps" on the left and choose "+ Add".
(2) Click on Google Calendar from the new connection list in My Apps. (3) Click "Sign in with Google". (4) Select the account you want to connect and click "Next". (5) Choose the access scope for Google Calendar and click "Continue" at the bottom right. (6) Next, register Google Chat. Click on Google Chat from the new connection list in Yoom, just like in (1). (7) Click "Sign in with Google". (8) The following content will appear, enter the Account Name and Access Token, and click "Register". * It is recommended to use "Google Chat (OAuth)" for Google Chat. Please check here for the integration method.
(9) Just like in (1), register Google Forms from the new connection list in My Apps.
Once registration to My Apps is complete, let's proceed by copying the template below.
When reservation information for an interview is submitted via Google Forms, create an event in Google Calendar and send a notification in Google Chat.
This is a flow where when new interview reservation information is submitted to Google Forms, a reservation is created in Google Calendar and a notification is sent to Google Chat.
(1) Click on "When a reservation form response is submitted" in the app trigger.
(2) If there are no errors in the account information linked with Google Forms, click "Next". (3) The app trigger API connection settings screen will appear, so set the trigger start time and form ID, and click "Test". If there are no errors, click "Save" at the bottom. ※ Trigger start interval → You can choose from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ※ The selectable intervals may vary depending on the plan. ※ For how to obtain response content when using Google Forms as a trigger, please refer to here.
Step 3: Set Up the Action!
(1) Next, click on "Create a reservation". (2) If there are no errors in the account information linked with Google Calendar, click "Next". (3) Enter the required fields in the API connection settings and click "Test". If there are no errors, click "Save" at the bottom.
(4) Next, click on "Send a message to space". (5) If there are no errors in the account information linked with Google Chat, click "Next". (6) Enter the required fields in the API connection settings and click "Test". If there are no errors, click "Save" at the bottom.
(7) Finally, turn on the email trigger. And you're done!
When reservation information for an interview is submitted via Google Forms, create an event in Google Calendar and send a notification in Google Chat.
This is a flow where when new interview reservation information is submitted to Google Forms, a reservation is created in Google Calendar and a notification is sent to Google Chat.
Other Automation Examples Using Google Forms, Google Calendar, and Google Chat
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Forms, Google Calendar, and Google Chat.
If you find something interesting, please give it a try!
Automation Example Integrating Google Calendar and Google Chat
You can set up notifications in Google Chat when an event is created in Google Calendar, or retrieve your schedule for the day from Google Calendar and notify it in Google Chat daily. Additionally, it is possible to read the contents of Google Chat notifications and register events in Google Calendar.
Retrieve your schedule for the day from Google Calendar and send a notification to Google Chat every day.
This flow retrieves today's schedule from Google Calendar and notifies on Google Chat daily.
■Notes ・Please link Yoom with both Google Calendar and Google Chat. ・AI operations are available only in the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations set in the flow bot will result in an error, so please be careful. ・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). ・Integration with Google Chat is only possible with Google Workspace. For details, please refer to the link below. https://intercom.help/yoom/en/articles/6647336
■ Overview After receiving files via Google Forms, manually storing them in a specific Google Drive folder and organizing them by file type can be a labor-intensive task. By using this workflow, when a response with files is submitted to Google Forms, it automates the entire process of storing the files in the specified Google Drive folder according to their type, eliminating the complexity of manual file management.
■ Recommended for ・People responsible for managing in Google Drive the files received via Google Forms ・Those who spend time on manual file sorting and face issues such as misplacement ・Those who want to integrate Google Forms with Google Drive to streamline file intake operations
■ Notes ・Please connect Yoom with both Google Forms and Google Drive. ・For how to retrieve response contents when using Google Forms as a trigger, please see the link below. https://intercom.help/yoom/en/articles/6807133 ・You can choose trigger intervals of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies by plan. ・The maximum downloadable file size is 300 MB. Depending on the app specifications, it may be less than 300 MB. ・For details on the file sizes that can be handled by the trigger and each operation, please refer to the link below. https://intercom.help/yoom/en/articles/9413924
■Overview Manually transcribing inquiries and task requests received via Google Forms into Trello each time can be time-consuming. Especially when many responses are received, human errors such as input mistakes and transcription omissions are more likely to occur. By using this workflow, as soon as a response is submitted to Google Forms, a card is automatically created in Trello, solving these issues caused by manual work.
■Recommended for ・People responsible for managing tasks in Trello based on information received via Google Forms ・Those who find it time-consuming to manually transcribe requests from the form into Trello ・Those who want to automate the linkage between the form and the task management tool to improve operational efficiency
■Notes ・Please connect Yoom with both Google Forms and Trello. ・For the trigger, you can choose a run interval of 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum run interval varies depending on the plan. ・For how to obtain response contents when using Google Forms as the trigger, please refer to the following: https://intercom.help/yoom/en/articles/6807133
When an event is created in Google Calendar, you can automatically create a meeting in Zoom and automatically add the created link to Google Calendar. You can also automatically add the link of a completed meeting to Google Calendar.
Once the Zoom meeting is over, obtain the recording link and add it to the Google Calendar event.
■Overview The flow to "obtain the recording link after the Zoom meeting ends and append it to the Google Calendar event" is a business workflow that seamlessly manages online meeting records. By automatically obtaining the recording link of meetings held on Zoom and adding it to the related Google Calendar event, follow-ups after meetings can be easily conducted. This reduces the hassle of recording management and allows for smooth information sharing. ■Recommended for ・Business persons who regularly use Zoom and Google Calendar ・Team leaders who find recording management of online meetings cumbersome ・Sales representatives who want to streamline follow-ups after meetings ・Project managers who want to ensure meeting records are shared
■Notes ・Please link Yoom with both Google Calendar and Zoom. ・Please note that there are actions available and not available depending on the Zoom plan. ・Currently, the following actions are only available on Zoom's paid plans. ・When the meeting ends ・Obtain meeting recording information (only recordings existing in the cloud can be obtained) ・For notes on obtaining meeting recording information on Zoom, please refer to the following. https://intercom.help/yoom/en/articles/9550398
■Overview This flow allows you to create a Zoom meeting when an event is created in Google Calendar. This automation reduces the hassle of setting up meetings and allows you to use your time effectively. With Yoom, you can easily connect apps without programming.
■Recommended for ・Business people who frequently use Google Calendar and Zoom ・Those who want to automate schedule management and online meeting setup ・IT personnel in companies looking to improve operational efficiency and reduce manual work ・Leaders who want to reduce the time spent setting up team meetings
■Notes ・You need to connect both Google Calendar and Zoom with Yoom. ・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes. ・Please note that the shortest trigger interval varies depending on the plan.
■Overview The flow "When an event is created in Google Calendar, automatically create a meeting in Zoom and add the meeting URL to the event" is a business workflow to streamline meeting setup. As remote work increases, it is important to quickly and reliably share Zoom meeting information. By utilizing this workflow, a Zoom meeting is automatically created and the participation link is added to the event details just by adding an event to Google Calendar. This eliminates the need for manual setup work and allows for smooth meeting preparation. ■Recommended for ・Business users who frequently use Google Calendar and Zoom meetings ・Team leaders who want to automate repetitive meeting setup tasks to improve work efficiency ・IT personnel of companies who want to smoothly manage meetings in a remote work environment
■Notes ・Please link both Google Calendar and Zoom with Yoom.
■Overview The "Create a schedule in Google Calendar based on Notion information" workflow automates the task of creating schedules. You can create a schedule in Google Calendar with one click, linked to data on Notion.
■Recommended for ・Those who use Notion to organize and manage information ・Those who want to quickly grasp daily schedules ・Those who want to improve work efficiency by linking multiple tools ・Those who manage schedules using Google Calendar ・Those who find manual schedule input cumbersome ・Those who want to smoothly share information within a team
■Notes ・Please link both Notion and Google Calendar with Yoom. ・Please refer to the following for how to set triggers using the Chrome extension. https://intercom.help/yoom/en/articles/8831921
Benefits of Integrating Google Calendar and Google Chat
Benefit 1: Save the hassle of manual input!
When reservation information is submitted to Google Forms, you can create a reservation in Google Calendar and even send notifications to Google Chat. There's no need to check Google Forms responses, register them in the calendar, and report them in chat... You don't have to do any of it! Everything from calendar registration to chat reporting can be done automatically without manual input!
Benefit 2: Task management!
By integrating Google Calendar and Google Chat, you can manage tasks and receive notifications with the reminder feature! For example, as a deadline for important work approaches, you can receive notifications through Google Chat based on Google Calendar settings. This helps prevent task omissions and allows for deadline-conscious task allocation, leading to more efficient work!
Benefit 3: Smooth communication within the team
Integrating Google Calendar and Google Chat should facilitate smooth communication among team members! For instance, when there are changes in tasks, you can add them to Google Calendar, and the details can be automatically shared with specific team members in Google Chat. This allows for smooth sharing of changes and enables you to receive comments or responses from members.
Conclusion
We introduced the integration of Google Calendar and Google Chat. By using the flow introduced here, information can be shared smoothly, making it easier to coordinate schedules with interviewers! Yoom allows integration with various apps! Moreover, it can be done easily without any coding. The user-friendly design ensures that even beginners can use it with confidence.
There is also a two-week trial plan, so let's integrate with various apps and continuously improve work efficiency!
With Yoom, you can easily build the kind of collaboration described here without programming knowledge.
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