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What are the benefits of integrating Google Calendar with Google Chat? Let us introduce them to you!
In this article, we introduce a method of integration using the no-code tool "Yoom".
No complicated settings or operations are required, and even non-engineers can easily achieve it.
You can start immediately using the template below, so please give it a try!
■Overview
This is a flow where when new interview reservation information is submitted to Google Forms, a reservation is created in Google Calendar and a notification is sent to Google Chat.
You don't need to manually check the response information in Google Forms, as interview reservations are automatically added to Google Calendar and notifications are sent to Google Chat, preventing any omissions or errors in scheduling.
■Notes
・Integration with Yoom is required for each of Google Forms, Google Calendar, and Google Chat.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
・For information on how to retrieve response content when using Google Forms as a trigger, please refer to the following.
[What is Yoom]
Here, we will introduce how to actually integrate Google Calendar and Google Chat.
The template we will use this time is "When interview reservation information is answered in Google Forms, create a reservation in Google Calendar and notify Google Chat"!
First, if you do not have a Yoom account, please issue an account from the Yoom account issuance page. You can start right away!
Also, please check Getting Started with Yoom for basic operations of Yoom.
(1) After logging into Yoom, select "My Apps" on the left and choose "+ Add".
(2) Click on Google Calendar from the new connection list in My Apps.
(3) Click "Sign in with Google".
(4) Select the account you want to connect and click "Next".
(5) Choose the access scope for Google Calendar and click "Continue" at the bottom right.
(6) Next, register Google Chat. Click on Google Chat from the new connection list in Yoom, just like in (1).
(7) Click "Sign in with Google".
(8) The following content will appear, enter the Account Name and Access Token, and click "Register".
* It is recommended to use "Google Chat (OAuth)" for Google Chat. Please check here for the integration method.
(9) Just like in (1), register Google Forms from the new connection list in My Apps.
Once registration to My Apps is complete, let's proceed by copying the template below.
■Overview
This is a flow where when new interview reservation information is submitted to Google Forms, a reservation is created in Google Calendar and a notification is sent to Google Chat.
You don't need to manually check the response information in Google Forms, as interview reservations are automatically added to Google Calendar and notifications are sent to Google Chat, preventing any omissions or errors in scheduling.
■Notes
・Integration with Yoom is required for each of Google Forms, Google Calendar, and Google Chat.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
・For information on how to retrieve response content when using Google Forms as a trigger, please refer to the following.
(1) Click on "When a reservation form response is submitted" in the app trigger.
(2) If there are no errors in the account information linked with Google Forms, click "Next".
(3) The app trigger API connection settings screen will appear, so set the trigger start time and form ID, and click "Test".
If there are no errors, click "Save" at the bottom.
※ Trigger start interval → You can choose from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
※ The selectable intervals may vary depending on the plan.
※ For how to obtain response content when using Google Forms as a trigger, please refer to here.
(1) Next, click on "Create a reservation".
(2) If there are no errors in the account information linked with Google Calendar, click "Next".
(3) Enter the required fields in the API connection settings and click "Test".
If there are no errors, click "Save" at the bottom.
(4) Next, click on "Send a message to space".
(5) If there are no errors in the account information linked with Google Chat, click "Next".
(6) Enter the required fields in the API connection settings and click "Test".
If there are no errors, click "Save" at the bottom.
(7) Finally, turn on the email trigger. And you're done!
■Overview
This is a flow where when new interview reservation information is submitted to Google Forms, a reservation is created in Google Calendar and a notification is sent to Google Chat.
You don't need to manually check the response information in Google Forms, as interview reservations are automatically added to Google Calendar and notifications are sent to Google Chat, preventing any omissions or errors in scheduling.
■Notes
・Integration with Yoom is required for each of Google Forms, Google Calendar, and Google Chat.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
・For information on how to retrieve response content when using Google Forms as a trigger, please refer to the following.
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Google Forms, Google Calendar, and Google Chat.
If you find something interesting, please give it a try!
You can set up notifications in Google Chat when an event is created in Google Calendar, or retrieve your schedule for the day from Google Calendar and notify it in Google Chat daily.
Additionally, it is possible to read the contents of Google Chat notifications and register events in Google Calendar.
■Overview
This flow retrieves your schedule for the day from Google Calendar and notifies you on Google Chat every day.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who manage their schedules using Google Calendar
・Those who manage their daily schedules with Google Calendar but tend to forget their plans
・Those who want to save the hassle of checking their daily schedule and manage their time efficiently
2. Those who use Google Chat as an internal communication tool
・Those who use Google Chat regularly and want to easily grasp their schedule
■Benefits of using this template
By automatically retrieving your schedule from Google Calendar and notifying you on Google Chat every day, you can reduce the hassle of schedule management.
This eliminates the need to manually check your schedule, reducing the risk of forgetting important appointments.
You can focus on new tasks every morning, improving work efficiency.
Additionally, it becomes easier for all team members to grasp the same information, making collaboration smoother and strengthening team coordination.
Furthermore, by sharing schedules with everyone, meetings can be arranged, and tasks can be assigned more efficiently.
By leveraging these advantages, you can achieve a more effective and productive work environment.
Upload Files Submitted via Google Forms to Cloud Storage
Automatically upload files submitted via Google Forms to Google Drive, OneDrive, etc.
■Overview
This is a flow to move file data answered in Google Forms to a specified folder in Google Drive.
■Recommended for
1. Those who analyze and utilize response content using Google Forms
・Companies using Google Forms for business
・Companies collecting and utilizing response content from Google Forms
2. Those using Google Drive as online storage
・Companies managing files and folders with Google Drive
・Those managing file data answered in Google Forms with Google Drive
3. Those who want to automate the manual movement of files and folders to Google Drive
・Owners of small and medium-sized enterprises aiming for business automation
・Those considering efficiency by linking Google Forms and Google Drive
■Reasons to use this template
Normally, file data answered in Google Forms is stored in My Drive in Google Drive.
If there is a need to move it to another folder after being stored in My Drive, this task can be cumbersome.
With this template, by setting the storage destination in Google Drive in advance, you can store file data answered in Google Forms in a specified folder.
This can eliminate the cumbersome task of moving folders, reducing the likelihood of storage errors or missed moves.
You can set Google Drive folders for each Google Form ID, allowing for flexible customization according to the form.
■Notes
・Please link both Google Forms and Google Drive with Yoom.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to the following.
■Overview
This flow notifies Microsoft Teams of order forms and purchase orders received via Google Forms.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who use Google Forms
・Those who want to quickly share information received via Google Forms with the entire team
■Benefits of using this template
This flow is suitable for those who want to share order forms and purchase orders received from Google Forms with the entire team.
By using this flow, you can share information with the entire team in a timely manner and proceed with order and purchase processing quickly.
■Notes
・Please connect Yoom with Google Forms, Microsoft Teams, OneDrive, and Google Drive.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business). If you are not subscribed to the general business plan, authentication may fail.
・The maximum file size available for download is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful.
・For details on the file size that can be handled by triggers and each operation, click here
・Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest activation interval varies depending on the plan.
■Overview
This is a flow to upload files submitted via Google Forms to Box.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who are collecting data using Google Forms
・Those who are using Google Forms to collect surveys or feedback but are struggling with managing the collected files
・Those who want to smoothly manage files centrally by incorporating automation
2. Companies using Box as cloud storage
・Those who use Box regularly and want to safely store and share various data
・Those who want to automate the file upload process to prevent manual upload errors
■Benefits of using this template
By uploading files submitted via Google Forms to Box, you can improve work efficiency.
For example, it eliminates the need for manual file transfers, saving time.
Additionally, since files are uploaded automatically, there are no transfer errors or oversights, providing peace of mind.
Furthermore, by utilizing Box's advanced security features, the safety of important files is ensured.
This reduces the hassle of file management, allowing you to focus on other important tasks.
As a result, overall work efficiency will improve, and business productivity will increase.
■Notes
・Please connect Google Forms, Google Drive, and Box with Yoom.
・You can select the trigger interval from 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to here.
Register the content submitted via Google Forms to a task tool
Automatically register the content submitted via Google Forms as a task in tools like Trello or Asana.
■Overview
This is a flow to register information entered in Google Forms into Trello.
■Recommended for
1. Those who collect information using input forms
・Companies using Google Forms
・Those who organize and aggregate collected information
2. Those who manage tasks with Trello
・Those managing project tasks with Trello
・Those adding Google Forms responses as tasks
■Benefits of using this template
Google Forms can be used as a form for surveys from users or inquiries from customers.
However, if you manage the responses from Google Forms as tasks, you might find the manual entry into tools time-consuming and cumbersome.
This template allows you to automatically register Google Forms responses into Trello, reducing the burden of manual entry.
Even if there are many responses to Google Forms, tasks can be added to Trello seamlessly, making task management more efficient.
Additionally, by integrating with chat tools, you can notify task additions to Trello, facilitating smooth task sharing.
■Notes
・Please integrate both Google Forms and Trello with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
This is a flow for registering information submitted via Google Forms into Asana.
■Recommended for
1. Those who collect information using Google Forms
・Those who use Google Forms for collecting survey or inquiry content
・Those who manage responses from Google Forms
2. Those who manage tasks using Asana
・Those who want to add Google Forms responses as tasks
・Those who centrally manage customer service tasks in Asana
■Benefits of using this template
Google Forms allows you to create custom forms tailored to your needs.
It can be utilized for collecting surveys or as an inquiry form, making information collection more efficient.
However, when it comes to task management, if you want to add Google Forms responses to a task management tool, manual input is required, which can be cumbersome.
This template allows you to automatically register Google Forms responses into Asana, reducing the burden of manual work.
By automating task registration in Asana, you can prevent manual input errors and omissions.
■Notes
・Please integrate both Google Forms and Asana with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
This is a flow for registering information submitted through Google Forms to GitHub.
■Recommended for
1. Those responsible for customer support
・Those who use Google Forms to consolidate inquiries from customers
・Those who utilize Google Forms as an inquiry form
2. Those who use GitHub as a task management tool
・Those who manage customer support tasks in GitHub
・Those who want to automatically link Google Form responses to GitHub
■Benefits of using this template
Google Forms can be used as a form for customer inquiries, allowing for efficient consolidation of responses.
Additionally, managing customer inquiries with a task management tool can help visualize the status of responses.
However, the registration process to the task management tool needs to be done manually, which may lead to input errors or omissions.
By using this template, you can automatically register the content submitted to Google Forms to GitHub, preventing input errors and omissions.
Automating the addition of tasks to GitHub speeds up customer support and improves operational efficiency.
■Notes
・Please integrate Google Forms and GitHub with Yoom.
・Refer to the following for how to obtain response content when using Google Forms as a trigger.
https://intercom.help/yoom/ja/articles/6807133
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
Integrating Google Calendar with Zoom
When an event is created in Google Calendar, you can automatically create a meeting in Zoom and automatically add the created link to Google Calendar.
You can also automatically add the link of a completed meeting to Google Calendar.
■Overview
The workflow of "obtaining a recording link after a Zoom meeting ends and appending it to a Google Calendar event" allows for seamless management of online meeting records. By automatically acquiring the recording link of a meeting held on Zoom and adding it to the relevant Google Calendar event, follow-ups after meetings can be easily conducted.
This reduces the hassle of managing recordings and facilitates smooth information sharing.
■Recommended for
■Benefits of using this template
■Overview
With this flow, you can create a Zoom meeting whenever an event is created in Google Calendar. This automation reduces the hassle of setting up meetings and allows you to use your time more effectively.
By using Yoom, you can easily connect apps without the need for programming.
■Recommended for
■Benefits of using this template
■Overview
The flow "When an event is created in Google Calendar, automatically create a meeting in Zoom and add the meeting URL to the event" is a business workflow that streamlines meeting setup.
As remote work increases, it is important to quickly and reliably share Zoom meeting information.
By utilizing this workflow, a Zoom meeting is automatically created and the participation link is added to the event details simply by adding an event to Google Calendar.
This eliminates the need for manual setup work and allows for smooth meeting preparation.
■Recommended for
■Benefits of using this template
Add events to Google Calendar when they are added to the database
Automatically register events to Google Calendar when they are added to Google Sheets, Notion, etc.
■Overview
The workflow "Create events in Google Calendar based on Notion information" automates the task of creating events.
You can create events in Google Calendar with one click, linked with data on Notion.
■Recommended for
■Benefits of using this template
By integrating Notion with Google Calendar, you can quickly check task and event information.
Using this flow makes task management more efficient and can lead to improved outcomes.
Additionally, the exchange of information between individual systems becomes seamless, making schedule management easier.
Information sharing among members is also promoted, which will enhance overall work efficiency.
This prevents overlooking important tasks and ensures smooth project progress.
■Overview
This is a flow to register events in Google Calendar using information registered in Airtable.
■Recommended for
1. Those who use Google Calendar for business
・Those who use it for visualizing team schedules
・Those who register task deadlines
2. Those who use Airtable for data management
・Those who use it for managing project schedules
・Those who manage tasks
■Benefits of using this template
Google Calendar is an effective tool for managing team schedules.
Additionally, by using Airtable together, centralized information management and task management become possible, facilitating smooth business operations.
However, manually entering information registered in Airtable into Google Calendar can be cumbersome and may lead to decreased work efficiency.
By utilizing this flow, events are automatically created in Google Calendar using information registered in Airtable.
By automating event creation and eliminating manual entry, you can avoid the risk of human error.
Moreover, since events are registered in Google Calendar without waiting for manual entry, it leads to quick information sharing within the team.
■Notes
・Please connect both Google Calendar and Airtable with Yoom.
・You can select the trigger interval from 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
This flow retrieves information when an event is added to a Google Spreadsheet and registers the event in Google Calendar as well.
■Recommended for
・Those who use Google Spreadsheets and Google Calendar
・Those who synchronize Google Spreadsheets and Google Calendar using GAS
・Those who want to efficiently link Google Spreadsheets and Google Calendar to improve work efficiency
■Benefits of using this template
・Information is added to Google Calendar along with the registration of information in Google Spreadsheets, reducing manual operations.
・It also prevents omissions in adding to the calendar.
■Notes
・Please link Google Spreadsheets, Google Calendar, and Yoom.
・It is necessary to connect Google Spreadsheets and the Yoom database via Data Connect. Please refer to the following for details.
Notify Other Chat Tools of Messages Posted in Google Chat
Automatically notify messages posted in Google Chat to tools like Slack or Discord.
■Overview
This is a flow that notifies Slack of messages posted on Google Chat.
■Recommended for
1. Those who use multiple chat tools such as Google Chat and Slack for work
・Department heads using it for internal communication
・Sales assistants responsible for communication with client companies
2. Those who want to reduce manual input tasks
・Owners of small and medium-sized enterprises aiming for operational efficiency
・Office managers interested in workflow automation
・Administrative staff managing data using digital tools
■Benefits of using this template
・Automatically sends message content, significantly improving operational efficiency by eliminating the need for manual input.
■Notes
・Please integrate both Google Chat and Slack with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the details here.
■Overview
This flow translates messages posted on Google Chat and posts the translated version to a Discord thread.
■Recommended for
1. Multilingual teams using both Google Chat and Discord
・For those who feel challenged by communication due to team members using different languages
2. Companies with frequent collaboration with global enterprises or overseas offices
・For those who want to facilitate communication with team members or partners using different languages
■Benefits of using this template
When team members use different languages, communication barriers can arise, hindering smooth information sharing and collaboration.
By utilizing this flow, messages posted on Google Chat can be automatically translated and the translated version posted to a Discord thread. This allows all team members to communicate smoothly across language barriers.
■Important Notes
・Please integrate both Google Chat and Discord with Yoom.
・AI operations are available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set up will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
https://intercom.help/yoom/ja/articles/6647336
・For instructions on how to obtain a Webhook URL in Discord, please refer to here.
■Overview
This is a flow that notifies Microsoft Teams of messages posted on Google Chat.
■Recommended for
1. Teams using both Google Chat and Microsoft Teams
・For those who want to improve information sharing by automatically forwarding Google Chat messages to Microsoft Teams when different communication tools are used between departments or project teams.
・For those who want to notify specific posts from Google Chat spaces to specific channels in Microsoft Teams to prevent missing important information.
2. Those who want to consolidate and manage Google Chat information in Microsoft Teams
・For those who want to archive Google Chat messages in Microsoft Teams to make past interactions easier to search.
・For those who primarily use Microsoft Teams as their main communication tool and want to centrally manage notifications from Google Chat as well.
■Benefits of using this template
・It saves the trouble of switching communication tools, thereby improving work efficiency.
・By automatically forwarding Google Chat messages to Microsoft Teams, it facilitates smooth information sharing between different communication tools, enhancing communication efficiency.
■Notes
・Please integrate both Google Chat and LINE WORKS with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to this link. https://intercom.help/yoom/ja/articles/6647336
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
Notify on Google Chat when there is a response to the form
Automatically notify on Google Chat when there is a response to Google Forms, etc.
■Overview
This flow notifies Google Chat of the response content when a new response is submitted to a Google Form.
■Recommended for
1. Teams using both Google Forms and Google Chat
・Those who accept surveys or applications via Google Forms and want to notify Google Chat of responses in real-time
・Those who want to share response content with the team to promote prompt action and discussion
・Those who want to eliminate the hassle of manual notifications and information sharing
2. Individuals using Google Forms for information gathering
・Those who want to receive notifications in Google Chat when there is a response to their Google Form
・Those who want to immediately check the response content and take necessary actions
■Benefits of using this template
・Notifications are sent to Google Chat immediately after a new response is submitted to a Google Form, allowing for prompt action.
・Sharing response content in Google Chat facilitates smooth information sharing among team members, leading to efficient responses.
・Eliminating the need for manual notifications and information sharing improves work efficiency, allowing more time for other tasks.
■Notes
・Please integrate both Google Forms and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/ja/articles/6807133
■Overview
This is a flow that sends a notification to Google Chat when a form is submitted to Hubspot.
■Recommended for
1. Marketing professionals using HubSpot
・Those who want to track form submissions in real-time and respond quickly to leads
・Those who want to share form submission information with their team to strengthen collaboration
・Those who use Google Chat regularly and want to receive notifications in Google Chat
2. Sales professionals using HubSpot
・Those who want to respond quickly to inquiries from potential customers
・Those who want to create business opportunities based on form submission information
・Those who want to collaborate with their team on Google Chat to efficiently handle leads
■Benefits of using this template
・Improves work efficiency by eliminating the need for manual notifications and information sharing, allowing more time for other tasks.
・Utilizes Google Chat's chat and thread features to facilitate smooth discussions and information sharing about leads.
■Notes
・Please integrate both Hubspot and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For more details, please refer to this link. https://intercom.help/yoom/ja/articles/6647336
■Overview
This is a flow that notifies Google Chat when a form is submitted on Wix.
■Recommended for
1. Those who utilize Wix for business
・Those who use it for building websites
・Those who set up forms for communication with customers
2. Those who use Google Chat as their main communication tool
・Those who use it for information sharing and communication
■Benefits of using this template
Wix is a useful tool for smoothly creating websites.
By setting up forms on the site, communication with customers becomes possible, leading to better site construction and more.
However, manually notifying Google Chat every time a form is submitted on Wix can cause delays in information sharing.
This flow is suitable for those who want to share information quickly.
By using this flow, you can automatically notify Google Chat by quoting the content whenever a form is submitted on Wix.
By eliminating manual notifications, you can avoid the risk of human error and maintain the accuracy of the shared information.
Additionally, since notifications are made immediately after form submission, the entire team can quickly learn the content of the form, increasing the speed to start handling tasks.
■Notes
・Please integrate Wix and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
We introduced templates using Google Forms, Google Calendar, and Google Chat.
Yoom offers many other templates, so be sure to check them out!
Benefit 1: Save the hassle of manual input!
When reservation information is submitted to Google Forms, you can create a reservation in Google Calendar and even send notifications to Google Chat.
There's no need to check Google Forms responses, register them in the calendar, and report them in chat... You don't have to do any of it!
Everything from calendar registration to chat reporting can be done automatically without manual input!
Benefit 2: Task management!
By integrating Google Calendar and Google Chat, you can manage tasks and receive notifications with the reminder feature!
For example, as a deadline for important work approaches, you can receive notifications through Google Chat based on Google Calendar settings.
This helps prevent task omissions and allows for deadline-conscious task allocation, leading to more efficient work!
Benefit 3: Smooth communication within the team
Integrating Google Calendar and Google Chat should facilitate smooth communication among team members!
For instance, when there are changes in tasks, you can add them to Google Calendar, and the details can be automatically shared with specific team members in Google Chat.
This allows for smooth sharing of changes and enables you to receive comments or responses from members.
We introduced the integration of Google Calendar and Google Chat.
By using the flow introduced here, information can be shared smoothly, making it easier to coordinate schedules with interviewers!
Yoom allows integration with various apps! Moreover, it can be done easily without any coding. The user-friendly design ensures that even beginners can use it with confidence.
There is also a two-week trial plan, so let's integrate with various apps and continuously improve work efficiency!
