Click "Try this template".

Click "OK" and assign a name to the Flowbot for recognition.

The template will be copied to your "My Project".

Step 3: Set Up Google Forms Trigger

Click on the trigger action with the Google Forms icon.

The next screen is pre-configured. You can change the title if you want. 

‍

Then, set your trigger interval (how often you want Yoom to check Google Forms for new updates).
It can be set to 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. We recommend setting the trigger to the shortest activation interval available for your plan. 

⚠️ Note: The trigger interval varies depending on your Yoom plan. Be sure to check your current plan’s limit.

Once all the required fields are filled, click "Test" to check for errors.
If the test is successful, the retrieved value will get updated.

If there are no issues, click “Save”.

Step 4: Send Email with Gmail

Click on the action with the Gmail icon.

The next screen is pre-configured. You can change the title if you want. 

‍

‍

Scroll down to configure the email content. 

Recipient (To):

• For testing purposes, it’s recommended to use your own email address for now. 

Subject & Body: 

• Set the subject and message to be shared.
• Use the retrieved values from the previous actions and customize your message. 

Attachments

• Depending on the content you wish to send, you can also add attachments

📚 Reference: For more details on retrieved values and how to set them up, see the guide here.

‍

To enable automatic replies, make sure to disable ‘require confirmation before executing’ in the detailed settings. 

Once everything is set, click “Next”. 

Click “Test” to verify the setup.

‍

If the test is successful, the following screen will appear. 

‍

‍

Once the test is complete, set the Recipient (To) field in the previous settings section using the Google Form retrieved value, as shown below. This will extract email addresses from Google Form responses and send automatic replies. 

Step 5: Activate the Flowbot

Toggle the "Trigger On" button to activate your flow!
Check if the Flowbot you set up is working properly.

That’s it! 🎉 The Flowbot is now complete!

💡 Other Automation Examples Using Google Forms and Gmail

By using Google Forms and Gmail, you can unlock a wide range of automation possibilities that simplify your workflows. <span class="mark-yellow">Here are some examples you can explore for your next automation</span>!

Automation Examples Utilizing Google Forms and Gmail

Add Google Form Responses to a Database Tool and Notify via Gmail

Automation Examples Using Google Forms

Notify via Chat Tools of Orders and Purchase Orders via Google Forms

Invite Users to Channels Based on Google Form Responses

Submit Customer Information to Google Forms from Database Apps Using RPA

Automation Examples Using Gmail

Notify via Gmail When There’s an Update in the Database App

Save Attachments Received in Gmail to Cloud Services 

Notify via Chat Tools on Specific Gmail Conditions

👏 Benefits of Integrating Google Forms with Gmail

Benefit 1: Quick Response to Respondents

By setting up automatic Gmail replies when Google Form responses are submitted, you can ensure timely communication with respondents. For example, when a company runs a customer survey, an automatic reply can be sent immediately after the form is submitted. This email confirms the submission and thanks the respondent, giving them reassurance that their response was received. Similarly, <span class="mark-yellow">for inquiries or support requests, sending automated confirmation emails keeps customers informed about the status of their requests, making communication smoother</span>.

Benefit 2: Improved Efficiency

Managing seminar registration forms often requires sending manual confirmation emails, which can be time-consuming. By automating Gmail replies when a response is received through Google Forms, you reduce the manual work involved, allowing the team to focus on other tasks. This improves the overall operational efficiency. Additionally, <span class="mark-yellow">you can take it further by customizing follow-up actions</span>, such as "requesting internal follow-up”.

📖 Summary

In this article, we’ve shown you how to set up automatic Gmail replies when responses are received from Google Forms. This integration allows for quick responses to respondents, enhancing customer service and communication for businesses. By automating these workflows, you reduce manual tasks for the team, giving them more time to focus on other activities. 

<span class="mark-yellow">Yoom is designed for anyone who wants to try automation. You can easily set it up</span>! Ready to simplify your workflows? Sign up for Yoom and try it today!

👉 Create your free Yoom account now