Send the recording file via Gmail when a Google Meet meeting ends
Send the recording file via Gmail when a Google Meet meeting ends
Launch this workflow to connect
Gmail &
Google Meet
!
■Overview
Do you find it time-consuming to share recording files with participants after Google Meet meetings? Downloading the recording file, creating an email, and sending it after every meeting not only takes time but also increases the risk of forgetting to share the file. With this workflow, you can automate everything from retrieving the recording file to sending it via Gmail when a Google Meet meeting ends, eliminating the hassle and errors associated with these manual tasks.
■Recommended for
- Those who frequently hold meetings on Google Meet and manually share recording files
- Those who want to streamline post-meeting follow-up tasks and respond more quickly
- Those who want to prevent missed file sharing and incorrect recipients caused by manual work
■Benefits of using this template
- Recording files are sent automatically after a Google Meet meeting ends, reducing the time previously spent on sharing files.
- Reduce the risk of human error, such as forgetting to attach files or sending them to the wrong recipients, and ensure reliable information sharing.
■How the Flowbot works
- First, connect Gmail and Google Meet to Yoom.
- Next, select Google Meet as the trigger and set it to “When a meeting ends.”
- Set up the wait function in the operation and wait for a specified period until the recording file is generated.
- Next, use Google Meet’s “Get recording information” action to retrieve the file information.
- Then, use Google Drive’s “Download a file” action to download the relevant recording file.
- Finally, use Gmail’s “Send an email” action to send the downloaded file to the specified recipients.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options
■Customization options
- In the Gmail email-sending action, set the recipient email addresses and subject as needed.
- Customize the email body with more informative content by including not only a fixed message but also details such as the meeting title and date and time retrieved in the previous operation.
■Notes
- Connect both Google Meet and Gmail to Yoom.
- You can select a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- The “Wait” operation is available on the Personal plan and higher. On the Free plan, operations and Data Connects configured in your Flowbot may result in errors.
- Paid plans, such as the Personal plan, include a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise subject to restrictions.
- Files up to 300 MB can be downloaded. Depending on the app specifications, the limit may be less than 300 MB.
- For details on the file size limits applicable to triggers and each operation, see File size limits.
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About the apps you use
Gmail
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
When a Meeting Ends
When a Meeting Starts
Flowbot operations
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Get Meeting Space Details
Create Meeting Space
Get Recording Information
Get Transcript Information
List Meeting Records
Retrieve a Specific Conference Record
List Meeting Participants
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific Message
Flowbot triggers
When a Meeting EndsWhen a Meeting Starts
Flowbot operations
Get Meeting Space DetailsCreate Meeting SpaceGet Recording InformationGet Transcript InformationList Meeting RecordsRetrieve a Specific Conference RecordList Meeting ParticipantsMore inspiration for you
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