Send AI-generated meeting minutes via Zoho Mail when a Zoom meeting ends
Send AI-generated meeting minutes via Zoho Mail when a Zoom meeting ends
Launch this workflow to connect
Zoom &
Zoho Mail
!
■Overview
Creating and sharing meeting minutes with stakeholders after a Zoom meeting can take more time than expected. Reviewing recordings, transcribing them, summarizing the content, and drafting an email are all manual steps that can quickly become a burden. With this workflow, the end of a Zoom meeting triggers AI to automatically summarize the meeting minutes and send them to stakeholders via Zoho Mail, helping you streamline the entire process.
■Recommended for
- Anyone who spends significant time creating and sharing meeting minutes after Zoom meetings
- Anyone who wants to use AI to efficiently summarize key discussion points and speed up information sharing
- Anyone who uses Zoho Mail and wants to automate the process of emailing meeting minutes
■Benefits of using this template
- Automate transcription, summarization, and delivery via Zoho Mail after a meeting ends to reduce the time required to create and share meeting minutes.
- Reduce the risk of human error, such as the effort required for manual transcription, incorrect email recipients, and missing attachments, while improving operational accuracy.
■Flowbot steps
- First, connect Zoom and Zoho Mail to Yoom.
- Next, select Zoom as the trigger and set the action to “When a meeting ends.”
- Then, set the Zoom operation “Get meeting recording information” to retrieve information about the meeting that ended.
- Next, set the Zoom operation “Download meeting recording files” to download the audio file.
- Then, set the AI operation “Transcribe audio data” to convert the downloaded recording file into text.
- Next, set the AI operation “Summarize” to summarize the transcribed text and create meeting minutes.
- Finally, set the Zoho Mail operation “Send email” to send the AI-generated meeting minutes to the specified recipients.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options
- The AI “Summarize” operation lets you summarize the entire transcribed text based on any instructions you provide.
- With the Zoho Mail “Send email” operation, you can set any recipient email address and dynamically insert information obtained in previous steps—such as the meeting name and AI-generated summary—as variables in the email subject and body. You can also configure fixed greetings, signatures, and more.
■Notes
- Connect both Zoom and Zoho Mail to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest trigger interval varies by plan.
- Note that the available actions vary depending on your Zoom plan.
- The following actions are currently available only on paid Zoom plans.
- ・When a meeting ends
- ・Get meeting recording information (only recordings stored in the cloud can be retrieved)
- For details, see “Notes on retrieving meeting recording information in Zoom.”
- Note that OCR may not be able to read data containing more than 6,500 characters or text that is too small.
- The summarization feature is available on the Mini plan and above. On the Free and Personal plans, operations and Data Connect configured in your Flowbot will result in errors.
- Paid plans such as the Personal, Mini, Team, and Success plans include a two-week free trial. During the free trial, you can use apps subject to plan restrictions.
- The maximum file size available for download is 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
- For details on file size limits for triggers and individual operations, see “File size limits.”
Check Out Similar Templates!
After the Zoom meeting ends, create minutes with ChatGPT and send them to participants via email.
After the Zoom meeting ends, this is a workflow for creating minutes with ChatGPT and sending them to participants via email. By emailing the minutes to participants, information sharing and follow-up can be conducted smoothly.
After the Zoom meeting ends, obtain the recording information, connect with Box, create a folder, upload the recording, and send an email.
After a Zoom meeting ends, this flow retrieves the recording information, integrates it with Box, creates a folder, and stores the data. The folder is automatically created after the meeting ends, reducing the effort required for creation. By automating routine tasks, this promotes digital transformation (DX).
After the Zoom webinar ends, obtain the participant list and share the recording link via Outlook.
After a Zoom webinar ends, this flow retrieves the participant list and automatically shares the recording link via Outlook. Automation allows the person in charge to focus on improving content quality and communication with participants. It also helps prevent human errors and speeds up follow-ups.
After the Zoom meeting ends, transcribe and summarize the recording, then save the minutes as a PDF in Box.
After a Zoom meeting ends, this flow transcribes and summarizes the recording, then saves the minutes as a PDF in Box. By automating the creation of minutes and saving them to Box, it allows for seamless handling of tasks related to meeting minutes after a Zoom meeting concludes.
See more
About the Apps
Zoom
Related apps
Templates using
Zoom
Once the meeting with the company on Zoom is finished, you can create a new board on Miro. By creating a board for the company on Miro, it becomes easier for the team to discuss future sales strategies.
After the Zoom meeting ends, create minutes with ChatGPT and send them to participants via email.
After the Zoom meeting ends, this is a workflow for creating minutes with ChatGPT and sending them to participants via email. By emailing the minutes to participants, information sharing and follow-up can be conducted smoothly.
After the Zoom meeting ends, obtain the recording information, connect with Box, create a folder, upload the recording, and send an email.
After a Zoom meeting ends, this flow retrieves the recording information, integrates it with Box, creates a folder, and stores the data. The folder is automatically created after the meeting ends, reducing the effort required for creation. By automating routine tasks, this promotes digital transformation (DX).
Zoho Mail
Related apps
Templates using
Zoho Mail
This is a business workflow that automatically adds emails containing specific keywords to Notion when received in Zoho Mail. This reduces the hassle of email management and allows for centralized organization of information.
When you receive a DWG file in Zoho Mail, convert it to PDF using an online tool and save it to OneDrive
Trigger this flow when you receive an email in Zoho Mail to convert DWG files to PDF and save them to OneDrive. Prevent missed conversions and storage errors while making reviews and sharing seamless.
Receive notifications in Outlook when emails matching specific conditions arrive in Zoho Mail
Filter specific emails received in Zoho Mail based on conditions and automatically notify Outlook. Reduce app switching and manual forwarding to avoid missing important emails and respond faster.
About the apps you use
Zoom
Yoom allows you to integrate with Zoom's API without any code, enabling the automation of various tasks. For example, you can automatically create meeting URLs and send them to participants via email, or retrieve participant information from webinars conducted on Zoom into Yoom's database via the API.
see detailsTemplates
Once the meeting with the company on Zoom is finished, you can create a new board on Miro. By creating a board for the company on Miro, it becomes easier for the team to discuss future sales strategies.
After finishing a meeting with a company on Zoom, create a new board on Miro.
After the Zoom meeting ends, create minutes with ChatGPT and send them to participants via email.
After the Zoom meeting ends, this is a workflow for creating minutes with ChatGPT and sending them to participants via email. By emailing the minutes to participants, information sharing and follow-up can be conducted smoothly.
After the Zoom meeting ends, create minutes with ChatGPT and send them to participants via email.
After the Zoom meeting ends, obtain the recording information, connect with Box, create a folder, upload the recording, and send an email.
After a Zoom meeting ends, this flow retrieves the recording information, integrates it with Box, creates a folder, and stores the data. The folder is automatically created after the meeting ends, reducing the effort required for creation. By automating routine tasks, this promotes digital transformation (DX).
After the Zoom meeting ends, obtain the recording information, connect with Box, create a folder, upload the recording, and send an email.
Zoho Mail
Yoom allows integration with Zoho Mail without any code, enabling the automation of Zoho Mail operations via API. For example, it can automatically draft a reply to an email received in Zoho Mail using AI, or automatically send emails from Zoho Mail using information from Google Sheets or Notion.
see detailsTemplates
This is a business workflow that automatically adds emails containing specific keywords to Notion when received in Zoho Mail. This reduces the hassle of email management and allows for centralized organization of information.
Add emails containing specific words to Notion when received in Zoho Mail.
When you receive a DWG file in Zoho Mail, convert it to PDF using an online tool and save it to OneDrive
Trigger this flow when you receive an email in Zoho Mail to convert DWG files to PDF and save them to OneDrive. Prevent missed conversions and storage errors while making reviews and sharing seamless.
When you receive a DWG file in Zoho Mail, convert it to PDF using an online tool and save it to OneDrive
Receive notifications in Outlook when emails matching specific conditions arrive in Zoho Mail
Filter specific emails received in Zoho Mail based on conditions and automatically notify Outlook. Reduce app switching and manual forwarding to avoid missing important emails and respond faster.
Receive notifications in Outlook when emails matching specific conditions arrive in Zoho Mail
No-Code API Actions
Executable API actions
Flowbot triggers
When a Meeting Is Created (Webhook)
When a Meeting Has Ended
When a Conversation Is Created
When a Meeting Is Deleted (Webhook)
When a Participant Joins a Meeting before the Host (Webhook)
When Recordings for the Specified Host Are Completed (Webhook)
When a Recording Transcript Is Completed (Webhook)
When a Webinar Is Created (Webhook)
When a Webinar Ends (Webhook)
When a Webinar Attendee Submits a Survey Response (Webhook)
When a Webinar Registration Is Created (Webhook)
When a Webinar Registration Is Canceled (Webhook)
When an Attendee or Participant Joins a Webinar (Webhook)
When All Users' Recordings Have Completed (Webhook)
When a Meeting Is Created
When a Message Is Posted in Chat
When a File Is Posted in Team Chat
When an Email with a Specific Tag Is Received
Flowbot operations
Get Meeting List
Get Webinar List
Get Webinar Registrants
Get Meeting Recording Information
Add Webinar Registrant
Download Meeting Recording Files
Add User
Delete User
Assign or Remove Licenses for a User
Get User Information
Delete Meeting Cloud Recording Data
Get Conversation Details
Get Meeting Details
Edit Recurring Meeting (Monthly)
Create Recurring Meeting (Monthly)
Create Meeting
Edit Meeting
Create Recurring Meeting (Daily)
Flowbot triggers
When a Meeting Is Created (Webhook)When a Meeting Has EndedWhen a Conversation Is CreatedWhen a Meeting Is Deleted (Webhook)When a Participant Joins a Meeting before the Host (Webhook)When Recordings for the Specified Host Are Completed (Webhook)When a Recording Transcript Is Completed (Webhook)When a Webinar Is Created (Webhook)When a Webinar Ends (Webhook)When a Webinar Attendee Submits a Survey Response (Webhook)When a Webinar Registration Is Created (Webhook)When a Webinar Registration Is Canceled (Webhook)When an Attendee or Participant Joins a Webinar (Webhook)When All Users' Recordings Have Completed (Webhook)When a Meeting Is CreatedWhen a Message Is Posted in ChatWhen a File Is Posted in Team Chat
Flowbot operations
Get Meeting ListGet Webinar ListGet Webinar RegistrantsGet Meeting Recording InformationAdd Webinar RegistrantDownload Meeting Recording FilesAdd UserDelete UserAssign or Remove Licenses for a UserGet User InformationDelete Meeting Cloud Recording DataGet Conversation DetailsGet Meeting DetailsEdit Recurring Meeting (Monthly)Create Recurring Meeting (Monthly)Create MeetingEdit MeetingCreate Recurring Meeting (Daily)Edit Recurring Meeting (Daily)Create Recurring Meeting (Weekly)Edit Recurring Meeting (Weekly)Delete Specific Cloud Recording Data of a MeetingEnable / Disable User Account and Change Work StatusGet Team Chat Channel ListCreate Team Chat ChannelCreate Team Chat Shared SpaceInvite Members to Team Chat ChannelUpdate Team Chat ChannelCreate Team Chat Mention GroupAdd Members to Team Chat Mention GroupSearch Team Chat Messages and Shared FilesSend Team Chat MessageDelete Team Chat MessageUpload File to Team ChatRetrieve Meeting SummaryRetrieve Webinar Q&AList Meeting ParticipantsGet Meeting Details (Past)
Flowbot triggers
When an Email with a Specific Tag Is ReceivedWhen an Email Is Received in a Specific FolderWhen an Email Containing a Specific Word Is Received
Flowbot operations
Create FolderGet Folder ListRename FolderDelete FolderGet FolderCreate GroupRetrieve Group ListRetrieve Group DetailsChange Group NameAdd Members to GroupDelete Group MemberDelete GroupCreate TagUpdate TagRetrieve Tag ListDelete TagRetrieve TagCreate Mail Draft/TemplateSend EmailReply to EmailDelete EmailSearch EmailsRetrieve Email ContentUpload FileGet File InformationAdd Group TaskSend Email (with Attachment)List Group TasksAdd Personal TaskModify Group Task TitleChange Personal Task TitleList Personal TasksRetrieve Group Task DetailsRetrieve Personal Task DetailsDownload FileMore inspiration for you
Discover step-by-step guides for automating your work using the apps featured in this workflow!
