Send a Discord message when a specific event is canceled in Cal.com

■Overview

When an appointment managed in Cal.com is canceled, do you manually notify everyone involved on Discord each time? These manual tasks can easily lead to missed or delayed communications.
With this workflow, you can connect Cal.com and Discord and automatically send a message to a specified channel when an appointment is canceled. Automate tedious communication tasks and keep everyone informed seamlessly.

■Who This Template Is For

• Teams that coordinate schedules with Cal.com and collaborate on Discord
• Those who manually communicate appointment cancellations and want to eliminate the time and effort involved, as well as missed notifications
• Those who want to connect Cal.com and Discord to streamline information sharing

■Benefits of Using This Template

• Notifications are automatically sent to Discord when an appointment is canceled in Cal.com, reducing the time spent on manual communication.
• Prevent human errors such as missed or delayed notifications caused by manual processing and ensure reliable information sharing.

■How the Flowbot Works

1. First, connect Cal.com and Discord to Yoom.
2. Next, select Cal.com as the trigger and set the action to “When an appointment is canceled (Webhook).”
3. Then, configure the branching feature in the operation settings to define whether subsequent actions should run based on specific conditions.
4. Finally, configure Discord’s “Send a message” action in the operation settings to notify the specified channel.

* “Trigger”: An action that starts the flow. “Operation”: An action that processes information within the flow after the trigger runs.

■Customization Options

• For the branching feature, set any conditions for sending subsequent notifications to Discord based on information retrieved from Cal.com, such as specific appointment types or participants.
• For the action that sends a message to Discord, specify the destination channel and include information retrieved by the trigger, such as the appointment name and date and time, in the message body.

■Notes

• ‍‍Connect both Cal.com and Discord to Yoom.
• Branching is an operation available on the Mini plan and above. Please note that operations configured in your Flowbot will result in an error on the Free plan.
• Paid plans, including the Mini plan, come with a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise subject to plan restrictions.