Notion, a tool excellent for task management and information organization, is used by many companies, isn't it? By linking Notion and Google Chat, team communication can proceed more smoothly, and improved work efficiency can be expected! This article will show you how to easily link Notion and Google Chat without code, with accompanying images!Please read to the end.
Recommended for
・Those who are considering improving work efficiency with Notion and Google Chat.
・Those who want to automatically share data added to Notion on Google Chat.
・Those who want to link Notion and Google Chat to prevent missing information sharing.
For those who want to try it now
This article introduces a linking method using the no-code tool "Yoom." Difficult settings or operations are not required, and even non-engineers can easily implement it. You can start right away from the template below, so please give it a try!
Notify Google Chat when survey response information is created on a Notion page.
How to Create a Notion and Google Chat Integration Flow
① My App Integration
First, log in to Yoom and select "My Apps" from the left menu. After the screen transitions, please click "+ New Connection".
Select the app you want to integrate, and complete the integration by logging in or signing in as instructed on the screen. Once registration is complete, an icon will be displayed in the list of My Apps. *Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
Notify Google Chat when survey response information is created on a Notion page.
By using the above template, you can easily set up automation. First, open My Projects in Yoom and click "+ New Connection".
Next, click "Create from Template Gallery".
In the search box at the top let, enter and search for the application name (Notify Google Chat when survey response information is created on a Notion page). Click "Try this template".
This completes the template copy. You may notice that a red "!" is displayed on the screen. Next, proceed with setting up each trigger to remove this error mark.
③ Trigger Settings
First, select "When a page is created or updated" and enter the necessary information to set it up. Enter the account information (email address) to be linked.
[How to Set]
Trigger Interval: You can choose from intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. *The selection of intervals may vary depending on the plan.
A test button is provided for operation verification, so try it if necessary.
Confirm that the error mark next to "When a page is created or updated" has disappeared. If the error mark has not disappeared, the settings have not been configured correctly.
Next is the setting for "Notify Google Chat". Enter the necessary information as before and set it up. Enter the account information (email address) to be linked and click "Next".
[How to Set]
Space ID: The string after "/space/" in the Google Chat URL is the Space ID. Example) AAAA3b8XTvw
Key: Enter the string after "key=" in the Webhook URL obtained from "Space Name > Manage Webhook".
Token: Enter the string after "token=" in the Webhook URL obtained from "Space Name > Manage Webhook". Remove the trailing "%3D".
Message Content: Set the message content you want to send as desired.
A test button is provided for operation verification, so try it if necessary.
The following items can be set in the detailed settings.
API Response Error Handling: Proceed to the next operation even if the error response (400 series) occurs.
Pre-confirmation Setting: Confirm before executing.
Automatic Retry Setting: Automatically retry up to 5 times if the operation fails (after 5 minutes, 30 minutes, 1 hour, 3 hours, 6 hours).
Execution Interval (seconds): Execute the operation after waiting for the set number of seconds.
Once the settings are complete, press "Save".
Finally, turn on the trigger setting next to "When a page is created or updated".
This completes all the settings for "Notify Google Chat when survey response information is created on a Notion page". Well done!
Notify Google Chat when survey response information is created on a Notion page.
Other Automation Examples Using Notion and Google Chat
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Notion and Google Chat.
If you find anything interesting, please feel free to try it out!
Automation Examples Integrating Notion and Google Chat
You can set up notifications in Google Chat when information is added to a Notion database, or extract tasks due today from Notion and send a batch notification to Google Chat daily. Additionally, it's possible to integrate content posted in a specific Google Chat space into a Notion database.
Add content posted in a specific Google Chat room to a Notion database.
■Overview Are you manually transferring important discussions and task requests that take place in Google Chat spaces into Notion for later reference? This work is not only time-consuming, but can also lead to missed transfers of important information and input errors. By leveraging this workflow, every time a message is posted in a Google Chat space, its content is automatically added to a Notion database, streamlining information consolidation.
■Who we recommend this template for ・Those who manage discussions and tasks from Google Chat in Notion and feel burdened by manual transcription ・Project managers who want to streamline aggregation into Notion to centrally manage information from multiple spaces ・Anyone who wants to prevent omissions and mistakes from manual data entry and improve operational accuracy
■Notes ・Please connect Yoom with both Google Chat and Notion. ・Integration with Google Chat is available only for Google Workspace. See below for details. https://intercom.help/yoom/en/articles/6647336
■Overview When managing tasks and sharing information in Notion, manually notifying Google Chat for each update is time-consuming and carries the risk of missed notifications. If important information sharing is delayed or overlooked, it can often hinder business operations. By using this workflow, when information is added or updated in a Notion database, a notification is automatically sent to Google Chat, resolving these information-sharing challenges.
■Recommended for ・Those who manually notify Google Chat each time for information managed in Notion ・Those who want to eliminate mistakes such as missed notifications or delays caused by manual notifications ・Managers who want to make information sharing within the team smoother and keep projects moving smoothly
■Notes ・Please connect both Notion and Google Chat with Yoom. ・For the trigger, you can choose activation intervals of 5, 10, 15, 30, or 60 minutes. ・The minimum activation interval varies by plan, so please note. ・Integration with Google Chat is only available for Google Workspace. For details, see below. https://intercom.help/yoom/en/articles/6647336 ・Branching is a feature (operation) available on the Mini plan and above. On the Free plan, operations configured for the flow bot will result in errors, so please be aware. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted.
■Overview This is a flow that extracts tasks due today from the Notion database and notifies them on Google Chat all at once. By using Yoom, you can easily connect apps without programming.
■Who we recommend this template for 1. Those who aggregate information on Notion ・Project managers who centrally manage project tasks ・Those who utilize Notion for progress management 2. Those who share information using Google Chat ・Project leaders who share progress and tasks ・Those who use Google Chat for sharing notifications
■Caution ・Please link each of Notion and Google Chat with Yoom. ・Linking with Google Chat is only available with Google Workspace. Please see below for details. https://intercom.help/yoom/ja/articles/6647336
This is a flow to read invoices received in Gmail with OCR and add them to the Notion database.
■Notes ・Please link Gmail and Notion with Yoom. ・Branches are available in the Mini Plan or higher, and AI operations are only available in the Team Plan and Success Plan. In other plans, the operations of the set flow bot will result in an error, so please be careful. ・Paid plans such as the Mini Plan can be tried for free for two weeks. During the free trial, you can use restricted apps and features (operations). ・Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. ・Please note that the shortest activation interval varies depending on the plan. ・OCR data may not be readable if it exceeds 6,500 characters or if the characters are small, so please be careful.
■Overview Manually checking the contents of invoices received in Outlook and transcribing them into Notion is not only time-consuming but also prone to input errors. With this workflow, simply receiving a specific email in Outlook allows AI OCR to automatically read the attached invoice and add its contents to a Notion database. Automating the entire process helps reduce manual workload and mistakes.
■Who we recommend this template for ・Accounting staff who find manual data entry for invoices received via Outlook burdensome ・Those who manage projects and payment information in Notion and are considering automating data entry ・Those who want to eliminate human errors in invoice processing and improve operational accuracy
■Notes ・Please connect Yoom with both Outlook and Notion. ・Microsoft 365 (formerly Office 365) has Home and Microsoft 365 Business plans; authentication may fail if you are not subscribed to a Business plan. ・Branching is available on the Mini plan or higher, and the AI OCR operation is available only on the Team and Success plans. On other plans, the configured flow bot operations will result in errors. ・Paid plans such as the Mini plan offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted. ・You can choose trigger intervals of 5, 10, 15, 30, or 60 minutes. ・The shortest trigger interval varies by plan. ・Please note that OCR may not recognize data exceeding 6,500 characters or text in small font.
■Overview The 'When an event is added to Google Calendar, add a record to Notion' workflow is a mechanism to leverage schedule information for work management in Notion. When a new event is added to Google Calendar, its details are automatically reflected in a Notion database. This streamlines the linkage between schedule management and work tasks, making it easier to record activities and track progress. ■Who we recommend this template for ・Those who manage schedules using Google Calendar but find entering them into Notion time-consuming ・Those who want to centrally manage tasks and events in Notion ・Project owners who want to visualize and organize work based on schedules ・Those who want to automatically keep a daily record of events ・Teams that want to manage efficiently while preventing information omissions
■Notes ・Please connect Yoom with both Google Calendar and Notion. ・You can choose the trigger interval at 5, 10, 15, 30, or 60 minutes. ・Please note that the minimum trigger interval varies depending on your plan.
■Overview In this workflow, when a new page is added in Notion, a corresponding Google Drive folder is automatically generated through Yoom. This automation streamlines information organization and file management, eliminating the need for manual folder creation. With Yoom, you can easily connect apps without programming.
■Recommended for - Teams or individuals who use Notion and Google Drive regularly - Those who want to automatically create a Google Drive folder when a new Notion page is created - IT personnel looking to improve efficiency and reduce manual folder creation tasks - Project managers who want to automate information management processes and maintain consistency - Business owners who want to optimize workflows by connecting multiple SaaS apps
■Notes - Please connect both Notion and Google Drive with Yoom. - Triggers can be set to activate at intervals of 5, 10, 15, 30, or 60 minutes. - The shortest activation interval varies depending on the plan, so please be aware. - Branching is a feature (operation) available with Mini Plan or higher. In the case of the Free Plan, operations set in the flow bot will result in an error, so please be aware. - Paid plans such as the Mini Plan offer a 2-week free trial. During the free trial, you can use restricted apps and features (operations).
■Overview The workflow "After ending a meeting on Google Meet, convert the meeting content into minutes and notify on Google Chat" is a business workflow designed to facilitate follow-up after meetings. By automatically summarizing the content of meetings held on Google Meet into minutes and notifying on Google Chat, all participants can easily review the content.
■Recommended for - Leaders of teams implementing remote work - Those facing challenges in sharing and following up on meeting content as online meetings increase - Administrators of companies frequently using Google Meet - Those who want to efficiently manage multiple meetings and automate the creation and sharing of minutes - Project managers looking to improve team communication - Those who want to smoothly share information after meetings and facilitate project progress - Administrative staff spending time on creating minutes - Those who want to focus on other tasks by automating and reducing effort - Executives wanting to maintain consistency in information sharing - Those who want to create an environment where minutes are shared in a unified format across the team, allowing everyone to act based on the same information
■Notes - Please integrate Yoom with Google Meet, Google Drive, and Google Chat. - Integration with Google Chat is only possible with Google Workspace. For details, please refer to the following: https://intercom.help/yoom/en/articles/6647336 - AI operations for OCR or transcribing audio are features available only in the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operations set in the flowbot will result in an error, so please be careful. - Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations). - The maximum downloadable file size is 300MB. Depending on the app's specifications, it may be less than 300MB, so please be careful. - For details on the file size that can be handled by triggers and each operation, click here - Triggers can be set to activate at intervals of 5 minutes, 10 minutes, 15 minutes, 30 minutes, or 60 minutes. - Please note that the shortest activation interval varies depending on the plan.
When survey responses are registered in Notion, a notification is sent to Google Chat, allowing you to automatically share that information. This eliminates the need to wait for aggregation or confirmation at specific times, enabling quick responses based on the latest survey results. For example, if you are handling inquiries using the survey feature, this automatic notification environment should allow you to respond promptly to inquiries. The convenience of receiving the latest information just by checking notifications in Google Chat means you can avoid the hassle of accessing other applications.
Benefit 2: Reduction of Manual Tasks
Automating the workflow of individually checking survey responses and manually sharing them leads to improved work efficiency. Automation not only shortens work time but also significantly reduces the risk of errors and oversights associated with manual tasks. Additionally, if you can redirect the time spent on manual work to other important tasks, you may find more overall resource availability. This app integration is especially recommended for environments where survey results frequently occur!
Conclusion
We introduced a method where notifications are automatically sent to Google Chat when survey responses are registered in Notion by integrating Notion and Google Chat. This integration allows you to automatically share the latest information with the entire team, enabling quick decision-making. Moreover, reducing manual confirmation tasks should lead to increased operational efficiency by mitigating the risk of human error. Yoom offers intuitive no-code operations, making it recommended for beginners in app integration. Please use this article as a reference to integrate Notion and Google Chat!
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