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Notion, a tool excellent for task management and information organization, is used by many companies, isn't it?
By linking Notion and Google Chat, team communication can proceed more smoothly, and improved work efficiency can be expected!
This article will show you how to easily link Notion and Google Chat without code, with accompanying images!Please read to the end.
・Those who are considering improving work efficiency with Notion and Google Chat.
・Those who want to automatically share data added to Notion on Google Chat.
・Those who want to link Notion and Google Chat to prevent missing information sharing.
This article introduces a linking method using the no-code tool "Yoom."
Difficult settings or operations are not required, and even non-engineers can easily implement it.
You can start right away from the template below, so please give it a try!
■Overview
This flow sends a notification to Google Chat when survey response information is created on a Notion page.
■Recommended for
1. Individuals responsible for creating and managing surveys in Notion
・Those who want to grasp survey responses in real-time for prompt action and analysis
・Those who want to receive notifications on Google Chat when new responses are submitted
・Those who want to notify specific members when there are responses to specific questions or responses that meet certain conditions
2. Individuals responsible for analyzing survey results
・Those who want to quickly know when new responses are submitted and start analysis
・Those who want to notify specific members on Google Chat based on response content to request prompt action
■Benefits of using this template
Notion is a convenient tool for collecting and sharing survey results, but there can be delays in response if new submissions go unnoticed. It is challenging to constantly check Notion pages when conducting multiple surveys simultaneously or when team members are working remotely.
By utilizing this flow, notifications are immediately sent to a Google Chat space when new responses are added, allowing all team members to promptly check the response content and take swift action. This enables timely understanding of customer feedback, leading to improved customer satisfaction.
■Notes
・Please integrate Yoom with both Notion and Chatwork.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to the link below.
[About Yoom]
First, log in to Yoom and select "My Apps" from the left menu.
After the screen transitions, please click "+ New Connection".
Select the app you want to integrate, and complete the integration by logging in or signing in as instructed on the screen.
Once registration is complete, an icon will be displayed in the list of My Apps.
*Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
■Overview
This flow sends a notification to Google Chat when survey response information is created on a Notion page.
■Recommended for
1. Individuals responsible for creating and managing surveys in Notion
・Those who want to grasp survey responses in real-time for prompt action and analysis
・Those who want to receive notifications on Google Chat when new responses are submitted
・Those who want to notify specific members when there are responses to specific questions or responses that meet certain conditions
2. Individuals responsible for analyzing survey results
・Those who want to quickly know when new responses are submitted and start analysis
・Those who want to notify specific members on Google Chat based on response content to request prompt action
■Benefits of using this template
Notion is a convenient tool for collecting and sharing survey results, but there can be delays in response if new submissions go unnoticed. It is challenging to constantly check Notion pages when conducting multiple surveys simultaneously or when team members are working remotely.
By utilizing this flow, notifications are immediately sent to a Google Chat space when new responses are added, allowing all team members to promptly check the response content and take swift action. This enables timely understanding of customer feedback, leading to improved customer satisfaction.
■Notes
・Please integrate Yoom with both Notion and Chatwork.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to the link below.
By using the above template, you can easily set up automation.
First, open My Projects in Yoom and click "+ New Connection".
Next, click "Create from Template Gallery".
In the search box at the top let, enter and search for the application name (Notify Google Chat when survey response information is created on a Notion page).
Click "Try this template".
This completes the template copy. You may notice that a red "!" is displayed on the screen.
Next, proceed with setting up each trigger to remove this error mark.
First, select "When a page is created or updated" and enter the necessary information to set it up.
Enter the account information (email address) to be linked.
[How to Set]
A test button is provided for operation verification, so try it if necessary.
Confirm that the error mark next to "When a page is created or updated" has disappeared.
If the error mark has not disappeared, the settings have not been configured correctly.
Next is the setting for "Notify Google Chat".
Enter the necessary information as before and set it up.
Enter the account information (email address) to be linked and click "Next".
[How to Set]
A test button is provided for operation verification, so try it if necessary.
The following items can be set in the detailed settings.
Once the settings are complete, press "Save".
Finally, turn on the trigger setting next to "When a page is created or updated".
This completes all the settings for "Notify Google Chat when survey response information is created on a Notion page".
Well done!
■Overview
This flow sends a notification to Google Chat when survey response information is created on a Notion page.
■Recommended for
1. Individuals responsible for creating and managing surveys in Notion
・Those who want to grasp survey responses in real-time for prompt action and analysis
・Those who want to receive notifications on Google Chat when new responses are submitted
・Those who want to notify specific members when there are responses to specific questions or responses that meet certain conditions
2. Individuals responsible for analyzing survey results
・Those who want to quickly know when new responses are submitted and start analysis
・Those who want to notify specific members on Google Chat based on response content to request prompt action
■Benefits of using this template
Notion is a convenient tool for collecting and sharing survey results, but there can be delays in response if new submissions go unnoticed. It is challenging to constantly check Notion pages when conducting multiple surveys simultaneously or when team members are working remotely.
By utilizing this flow, notifications are immediately sent to a Google Chat space when new responses are added, allowing all team members to promptly check the response content and take swift action. This enables timely understanding of customer feedback, leading to improved customer satisfaction.
■Notes
・Please integrate Yoom with both Notion and Chatwork.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to the link below.
In addition to the integrations introduced today, various automations can be achieved by utilizing the APIs of Notion and Google Chat.
If you find anything interesting, please feel free to try it out!
You can set up notifications in Google Chat when information is added to a Notion database, or extract tasks due today from Notion and send a batch notification to Google Chat daily.
Additionally, it's possible to integrate content posted in a specific Google Chat space into a Notion database.
■Overview
This is a flow to add content posted in a specific room on Google Chat to a Notion database.
■Recommended for
1. Members communicating on Google Chat
・Development members using Google Chat for work reports and feedback
・Project leaders sharing schedules and task progress
2. Those utilizing Notion for business
・Project managers using Notion for project task management
・Production department personnel managing product information in Notion
■Benefits of using this template
When progressing work while communicating on Google Chat, it is cumbersome to add that information to Notion each time.
Moreover, if there are omissions in reflecting information in Notion, it may cause confusion among the team.
This template can automatically add Google Chat posts to Notion.
By preventing manual omissions, it enables real-time information sharing among the team.
■Notes
・Please integrate LINE WORKS and Notion with Yoom respectively.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details.
https://intercom.help/yoom/ja/articles/6647336
・AI operations are only available with the Team Plan and Success Plan. In the case of the Free Plan or Mini Plan, the operation of the configured flow bot will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
■Overview
This is a workflow that notifies Google Chat when new information is added to any Notion database.
The trigger is activated by registration or update in the Notion database, allowing you to create advanced flows that branch routes for registration and updates using creation and update dates.
■Notes
・Please integrate Notion and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
■Overview
This is a flow that extracts tasks due today from the Notion database and notifies them all at once in Google Chat every day.
■Recommended for
1. Those who consolidate information in Notion
・Project managers who centrally manage project tasks
・Those who utilize Notion for progress management
2. Those who share information using Google Chat
・Project leaders who share progress and tasks
・Those who use Google Chat for sharing announcements
■Benefits of using this template
When linking Notion information with Google Chat, it is cumbersome to notify each time.
Additionally, if notifications are delayed, real-time information sharing may not be possible, leading to potential discrepancies in team understanding.
This template is suitable for those who want to automate the notification process with Google Chat.
Since this template can automatically notify tasks due today from the Notion database to Google Chat, manual notification tasks are no longer necessary.
By notifying task information all at once, each member's work becomes visible, reducing misunderstandings and allowing for smoother operations.
■Notes
・Please link both Notion and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details.
Read Invoices Received by Email with OCR and Add to Notion
Automatically read invoices received in Gmail or Outlook using OCR and add them to Notion.
■Overview
This is a flow that reads invoices received in Gmail using OCR and adds them to a Notion database.
With Yoom, you can easily connect apps without the need for programming.
■Recommended for
1. Those who use Gmail for business
・Those who receive documents from multiple clients via email
・Those who want to efficiently manage invoices received by email
2. Those who use Notion for business
・Those who want to quickly share billing information
・Those who want to reduce manual registration tasks and lighten the burden on staff
・Those aiming for centralized management of billing information
3. Accounting personnel or managers
・Those who want to improve relationships with clients by speeding up accounting processes
・Those promoting paperless and digital accounting operations
■Benefits of using this template
By implementing this flow, when you receive an invoice in Gmail, its content can be read using OCR and automatically added to the Notion database.
Frequent checking of email reception status and transcription of billing information become unnecessary, reducing the burden on staff.
Additionally, by shortening work time, information sharing becomes smoother, enabling quick follow-ups.
By managing information collectively in the Notion database, searching and referencing billing information becomes easier.
■Overview
This flow reads invoices received in Outlook using OCR and adds them to a Notion database.
By using Yoom, you can easily integrate apps without the need for programming.
■Recommended for
1. Those who use Outlook for business
・Those who receive forms from multiple clients via email
・Those who want to efficiently manage invoices received by email
2. Those who use Notion for business
・Those who want to quickly share billing information
・Those who want to reduce the burden on staff by minimizing manual registration tasks
・Those aiming for centralized management of billing information
3. Accounting staff or managers
・Those who want to improve relationships with clients by speeding up accounting processes
・Those aiming to promote paperless and digital accounting operations
■Benefits of using this template
By implementing this flow, when you receive an invoice in Outlook, its content is read using OCR and automatically added to the Notion database.
Frequent checking of email reception status and transcription of billing information become unnecessary, reducing the burden on staff.
Additionally, by shortening work time, information sharing becomes smoother, enabling quick follow-ups.
By managing information collectively in the Notion database, searching and referencing billing information becomes easier.
Add to Notion when an event is created in the calendar
Automatically add events registered in Google Calendar or Outlook Calendar to Notion.
■Overview
This is a flow bot that adds events registered in Outlook to a Notion database.
■Recommended for
1. People who register events using Outlook
・Those who have subscribed to Microsoft365 services and use Outlook's calendar at work
・Those who comprehensively manage schedules using Outlook, including business meetings and internal meetings
2. People who manage databases with Notion
・Those who list schedule information from Outlook in Notion to manage team schedules
・Those who manually record Outlook schedule information in Notion and find it cumbersome
■Benefits of using this template
Outlook, as part of Microsoft365 services, can be used for various purposes such as email and schedule management. When using Notion as a database, you can record schedules from Outlook in Notion for centralized team information management.
However, if you perform this process manually, there is a risk of errors and incomplete information due to the effort involved in transcription. This template allows you to add events registered in Outlook to a Notion database.
Unlike manual transcription, information is updated automatically, reducing effort and preventing human error.
■Notes
・Microsoft365 (formerly Office365) has both personal and business plans (Microsoft365 Business), and if you are not subscribed to a business plan, authentication may fail.
・You can select trigger intervals of 5, 10, 15, 30, or 60 minutes.
・Please note that the shortest trigger interval varies depending on the plan.
■Overview
The "Add a record to Notion when an event is registered in Google Calendar" workflow is a system designed to utilize schedule information for business management in Notion.
When a new event is added to Google Calendar, its details are automatically reflected in the Notion database.
This facilitates smooth management of schedules and business tasks, making it easier to record work and track progress.
■Recommended for
■Benefits of using this template
Create a folder in cloud storage when a page is created in Notion
Automatically create a folder in Google Drive, OneDrive, etc., when a page is created in Notion.
■Overview
This is a flow where a folder for each client is created in OneDrive when a client is registered in Notion.
■Recommended for
1. Companies using Notion as a core database
・Those managing client information in Notion
・Those who want to streamline information management
2. Companies using OneDrive as a tool for managing electronic documents
・Sales administration staff who create folders every time a new client is added
・Those who want to eliminate the task of folder creation
■Benefits of using this template
By using this template, folders in OneDrive are automatically created in conjunction with client information registered in Notion.
Sales administration staff who manually create folders every time a client is registered can eliminate this task.
This will reduce working hours and allow you to focus on other tasks.
Additionally, reducing manual tasks decreases human errors.
It reduces mistakes such as creating duplicate folders or forgetting to create a folder, allowing for more accurate file management.
■Notes
・Please link both Notion and OneDrive with Yoom.
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
■Overview
In this workflow, whenever a new page is added in Notion, a corresponding Google Drive folder is automatically generated through Yoom. This automation streamlines information organization and file management, eliminating the need for manual folder creation. By using Yoom, you can easily connect apps without any programming.
■Recommended for
■Benefits of using this template
■Overview
This is a flow to create a folder in Box when a new page is created or updated in Notion.
The folder name can be replaced with any value.
By integrating Notion and Box, newly created or updated pages are automatically added to Box, eliminating any gaps or omissions in information management.
■Notes
・Please integrate Notion and Box with Yoom.
・It is possible to change the destination of the folder creation and the folder name to any value.
Notify Google Chat When There is a Form Response
Automatically notify Google Chat when there is a response to a Google Form or a HubSpot form.
■Overview
This flow notifies Google Chat of the response content when a new response is submitted to a Google Form.
■Recommended for
1. Teams using both Google Forms and Google Chat
・Those who accept surveys or applications via Google Forms and want to notify Google Chat of responses in real-time
・Those who want to share response content with the team to promote prompt action and discussion
・Those who want to eliminate the hassle of manual notifications and information sharing
2. Individuals using Google Forms for information gathering
・Those who want to receive notifications in Google Chat when there is a response to their Google Form
・Those who want to immediately check the response content and take necessary actions
■Benefits of using this template
・Notifications are sent to Google Chat immediately after a new response is submitted to a Google Form, allowing for prompt action.
・Sharing response content in Google Chat facilitates smooth information sharing among team members, leading to efficient responses.
・Eliminating the need for manual notifications and information sharing improves work efficiency, allowing more time for other tasks.
■Notes
・Please integrate both Google Forms and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to here.
・For information on how to obtain response content when using Google Forms as a trigger, please refer to the following: https://intercom.help/yoom/ja/articles/6807133
■Overview
This is a flow that sends a notification to Google Chat when a form is submitted to Hubspot.
■Recommended for
1. Marketing professionals using HubSpot
・Those who want to track form submissions in real-time and respond quickly to leads
・Those who want to share form submission information with their team to strengthen collaboration
・Those who use Google Chat regularly and want to receive notifications in Google Chat
2. Sales professionals using HubSpot
・Those who want to respond quickly to inquiries from potential customers
・Those who want to create business opportunities based on form submission information
・Those who want to collaborate with their team on Google Chat to efficiently handle leads
■Benefits of using this template
・Improves work efficiency by eliminating the need for manual notifications and information sharing, allowing more time for other tasks.
・Utilizes Google Chat's chat and thread features to facilitate smooth discussions and information sharing about leads.
■Notes
・Please integrate both Hubspot and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For more details, please refer to this link. https://intercom.help/yoom/ja/articles/6647336
■Overview
This is a flow that notifies Google Chat when a form is submitted on Wix.
■Recommended for
1. Those who utilize Wix for business
・Those who use it for building websites
・Those who set up forms for communication with customers
2. Those who use Google Chat as their main communication tool
・Those who use it for information sharing and communication
■Benefits of using this template
Wix is a useful tool for smoothly creating websites.
By setting up forms on the site, communication with customers becomes possible, leading to better site construction and more.
However, manually notifying Google Chat every time a form is submitted on Wix can cause delays in information sharing.
This flow is suitable for those who want to share information quickly.
By using this flow, you can automatically notify Google Chat by quoting the content whenever a form is submitted on Wix.
By eliminating manual notifications, you can avoid the risk of human error and maintain the accuracy of the shared information.
Additionally, since notifications are made immediately after form submission, the entire team can quickly learn the content of the form, increasing the speed to start handling tasks.
■Notes
・Please integrate Wix and Google Chat with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
Notify Google Chat with Meeting Minutes after Web Conference Ends
After a meeting ends on Google Meet or Zoom, the meeting content is converted into minutes and automatically notified to Google Chat.
■Overview
The workflow "After a Google Meet meeting, convert the meeting content into minutes and notify via Google Chat" is a business workflow designed to facilitate smooth follow-up after meetings. By automatically summarizing the content of meetings held on Google Meet into minutes and notifying them via Google Chat, all participants can easily review the content.
■Recommended for
■Benefits of using this template
By automating minute creation, you can reduce the manual effort involved.
With meeting minutes being notified collectively via Google Chat, sharing within the team can be done smoothly.
Additionally, by sharing the same minutes with all participants, you can prevent misunderstandings and information oversight.
■Overview
This flow automatically transcribes and summarizes the meeting content after a Zoom meeting ends, and notifies the transcription results to Google Chat.
■Recommended for
1. Departments that frequently use Zoom meetings and share information via Google Chat
・Those who want to improve work efficiency by reducing the effort of creating meeting minutes
・Those who want to share meeting content with team members on Google Chat
2. Those who want to analyze and utilize meeting content
・Those who want to analyze transcription data to understand the content of speeches and discussion trends
■Benefits of using this template
Creating meeting minutes after a meeting can be a significant burden for participants.
Transcribing from audio data, organizing speeches, summarizing, etc., can take a lot of effort and time, often preventing focus on the primary tasks.
By implementing this flow, AI automatically transcribes and summarizes the meeting content after a Zoom meeting ends, and the transcription results are sent to Google Chat. This eliminates the need for participants to create meeting minutes, allowing them to focus on reviewing the meeting content and the next actions, leading to improved business operations.
■Notes
・Please integrate Zoom and Google Chat with Yoom.
・AI operations are only available with the Team Plan and Success Plan. For Free Plan and Mini Plan, the operation of the configured flow bot will result in an error, so please be careful.
・Paid plans such as Team Plan and Success Plan offer a 2-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・To obtain Zoom recording information, meeting data must be cloud recorded. Please note that cloud recording is limited to specific Zoom plans. For details, please refer to here.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the following for details.
Notify messages posted on Google Chat to other chat tools
Automatically notify messages posted on Google Chat to Slack, Discord, etc.
■Overview
This is a flow that notifies Slack of messages posted on Google Chat.
■Recommended for
1. Those who use multiple chat tools such as Google Chat and Slack for work
・Department heads using it for internal communication
・Sales assistants responsible for communication with client companies
2. Those who want to reduce manual input tasks
・Owners of small and medium-sized enterprises aiming for operational efficiency
・Office managers interested in workflow automation
・Administrative staff managing data using digital tools
■Benefits of using this template
・Automatically sends message content, significantly improving operational efficiency by eliminating the need for manual input.
■Notes
・Please integrate both Google Chat and Slack with Yoom.
・Integration with Google Chat is only possible with Google Workspace. Please refer to the details here.
■Overview
This flow translates messages posted on Google Chat and posts the translated version to a Discord thread.
■Recommended for
1. Multilingual teams using both Google Chat and Discord
・For those who feel challenged by communication due to team members using different languages
2. Companies with frequent collaboration with global enterprises or overseas offices
・For those who want to facilitate communication with team members or partners using different languages
■Benefits of using this template
When team members use different languages, communication barriers can arise, hindering smooth information sharing and collaboration.
By utilizing this flow, messages posted on Google Chat can be automatically translated and the translated version posted to a Discord thread. This allows all team members to communicate smoothly across language barriers.
■Important Notes
・Please integrate both Google Chat and Discord with Yoom.
・AI operations are available only with the Team Plan and Success Plan. If you are on the Free Plan or Mini Plan, the operations of the flow bot you set up will result in an error, so please be careful.
・Paid plans such as the Team Plan and Success Plan offer a two-week free trial. During the free trial, you can use restricted apps and AI features (operations).
・Integration with Google Chat is only possible with Google Workspace. Please refer to the link below for details.
https://intercom.help/yoom/ja/articles/6647336
・For instructions on how to obtain a Webhook URL in Discord, please refer to here.
■Overview
This is a flow that notifies Microsoft Teams of messages posted on Google Chat.
■Recommended for
1. Teams using both Google Chat and Microsoft Teams
・For those who want to improve information sharing by automatically forwarding Google Chat messages to Microsoft Teams when different communication tools are used between departments or project teams.
・For those who want to notify specific posts from Google Chat spaces to specific channels in Microsoft Teams to prevent missing important information.
2. Those who want to consolidate and manage Google Chat information in Microsoft Teams
・For those who want to archive Google Chat messages in Microsoft Teams to make past interactions easier to search.
・For those who primarily use Microsoft Teams as their main communication tool and want to centrally manage notifications from Google Chat as well.
■Benefits of using this template
・It saves the trouble of switching communication tools, thereby improving work efficiency.
・By automatically forwarding Google Chat messages to Microsoft Teams, it facilitates smooth information sharing between different communication tools, enhancing communication efficiency.
■Notes
・Please integrate both Google Chat and LINE WORKS with Yoom.
・Integration with Google Chat is only possible with Google Workspace. For details, please refer to this link. https://intercom.help/yoom/ja/articles/6647336
・Microsoft365 (formerly Office365) has both a home plan and a general business plan (Microsoft365 Business), and if you are not subscribed to the general business plan, authentication may fail.
When survey responses are registered in Notion, a notification is sent to Google Chat, allowing you to automatically share that information. This eliminates the need to wait for aggregation or confirmation at specific times, enabling quick responses based on the latest survey results. For example, if you are handling inquiries using the survey feature, this automatic notification environment should allow you to respond promptly to inquiries. The convenience of receiving the latest information just by checking notifications in Google Chat means you can avoid the hassle of accessing other applications.
Automating the workflow of individually checking survey responses and manually sharing them leads to improved work efficiency. Automation not only shortens work time but also significantly reduces the risk of errors and oversights associated with manual tasks. Additionally, if you can redirect the time spent on manual work to other important tasks, you may find more overall resource availability. This app integration is especially recommended for environments where survey results frequently occur!
We introduced a method where notifications are automatically sent to Google Chat when survey responses are registered in Notion by integrating Notion and Google Chat. This integration allows you to automatically share the latest information with the entire team, enabling quick decision-making. Moreover, reducing manual confirmation tasks should lead to increased operational efficiency by mitigating the risk of human error. Yoom offers intuitive no-code operations, making it recommended for beginners in app integration. Please use this article as a reference to integrate Notion and Google Chat!
[App-Specific Template List]
→Notion
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