Automatically update the date, time, and details of the corresponding Zoom meeting when a Google Calendar event changes
Automatically update the date, time, and details of the corresponding Zoom meeting when a Google Calendar event changes
Launch this workflow to connect
Google Calendar &
Zoom
!
■Overview
When you update an event managed in Google Calendar, manually updating the related Zoom meeting information is not only time-consuming but can also lead to missed updates and configuration errors. With this workflow, the date, time, and details of the corresponding Zoom meeting are automatically updated whenever the Google Calendar event is updated. This eliminates the hassle of managing information in two places and helps you run meetings with consistently accurate details.
■Who Should Use This Template
- Anyone who uses Google Calendar and Zoom together to frequently schedule online meetings
- Anyone struggling with the time and effort required to manually update information when schedules change
- Managers who want to streamline meeting operations across their teams and facilitate smooth communication
■Benefits of Using This Template
- Because Zoom meeting information is automatically synchronized when you update Google Calendar, you can reduce the time previously spent on manual updates.
- Eliminating duplicate manual entry helps prevent human errors such as incorrect meeting times and missed updates, improving the reliability of your meeting operations.
■Workflow
- First, connect Google Calendar and Zoom to Yoom.
- Next, select Google Calendar as the trigger and set the action to “When an event is updated.”
- Select an AI feature as an operation and extract the necessary information, such as the Zoom meeting ID, from the updated Google Calendar event details.
- Then, select Zoom’s “Edit meeting details” operation and update the corresponding meeting based on the changes made in Google Calendar.
- Finally, select Google Calendar’s “Update event” operation and add a note such as a confirmation that the update is complete to the event details.
※“Trigger”: An action that initiates the workflow. “Operation”: An action that performs processing within the workflow after the trigger runs.
■Customization Options
- For the AI-powered text extraction operation, you can specify which fields to extract from information obtained by previous actions, such as the Google Calendar event summary.
- For the operation that updates a Google Calendar event, you can specify the ID of the calendar where you want the updated information to be reflected.
■Notes
- Connect both Google Calendar and Zoom to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- Note that the actions available vary depending on your Zoom plan.
- Currently, the following actions are available only on paid Zoom plans.
- When a meeting ends
- Retrieve meeting recording information (only recordings stored in the cloud can be retrieved)
- For details, see “Important Notes When Retrieving Zoom Meeting Recording Information.”
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About the Apps
Google Calendar
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About the apps you use
Google Calendar
Yoom allows you to integrate with Google Calendar's API without any code, enabling the automation of various tasks. For example, you can automatically register events in Google Calendar triggered by the registration of deals in SFA tools like Hubspot or Salesforce.
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Event Is Created
When a Schedule Is Updated
When a Schedule Is Deleted
When a Meeting Is Created (Webhook)
When a Meeting Has Ended
When a Conversation Is Created
When a Meeting Is Deleted (Webhook)
When a Participant Joins a Meeting before the Host (Webhook)
When Recordings for the Specified Host Are Completed (Webhook)
When a Recording Transcript Is Completed (Webhook)
When a Webinar Is Created (Webhook)
When a Webinar Ends (Webhook)
When a Webinar Attendee Submits a Survey Response (Webhook)
When a Webinar Registration Is Created (Webhook)
When a Webinar Registration Is Canceled (Webhook)
When an Attendee or Participant Joins a Webinar (Webhook)
When All Users' Recordings Have Completed (Webhook)
When a Meeting Is Created
Flowbot operations
Get Event Details
Change Calendar Sharing Settings
Add the Specified Calendar to the Calendar List
Remove a Calendar from the Calendar List
Delete Event
Update Event
List Events
Create All-day Event
Create Event Without Google Meet
Create Event
Create All-day Event Without Google Meet
Search Events
Create a Recurring Event
Create a Recurring All-day Event
Update All-day Event
Change Event Organizer
Get Event List (Regular Events Only)
Update Event Without Google Meet
Flowbot triggers
When an Event Is CreatedWhen a Schedule Is UpdatedWhen a Schedule Is Deleted
Flowbot operations
Get Event DetailsChange Calendar Sharing SettingsAdd the Specified Calendar to the Calendar ListRemove a Calendar from the Calendar ListDelete EventUpdate EventList EventsCreate All-day EventCreate Event Without Google MeetCreate EventCreate All-day Event Without Google MeetSearch EventsCreate a Recurring EventCreate a Recurring All-day EventUpdate All-day EventChange Event OrganizerGet Event List (Regular Events Only)Update Event Without Google MeetDelete CalendarUpdate CalendarGet Calendar ListCreate CalendarGet Busy Time for the Specified Calendar
Flowbot triggers
When a Meeting Is Created (Webhook)When a Meeting Has EndedWhen a Conversation Is CreatedWhen a Meeting Is Deleted (Webhook)When a Participant Joins a Meeting before the Host (Webhook)When Recordings for the Specified Host Are Completed (Webhook)When a Recording Transcript Is Completed (Webhook)When a Webinar Is Created (Webhook)When a Webinar Ends (Webhook)When a Webinar Attendee Submits a Survey Response (Webhook)When a Webinar Registration Is Created (Webhook)When a Webinar Registration Is Canceled (Webhook)When an Attendee or Participant Joins a Webinar (Webhook)When All Users' Recordings Have Completed (Webhook)When a Meeting Is CreatedWhen a Message Is Posted in ChatWhen a File Is Posted in Team Chat
Flowbot operations
Get Meeting ListGet Webinar ListGet Webinar RegistrantsGet Meeting Recording InformationAdd Webinar RegistrantDownload Meeting Recording FilesAdd UserDelete UserAssign or Remove Licenses for a UserGet User InformationDelete Meeting Cloud Recording DataGet Conversation DetailsGet Meeting DetailsEdit Recurring Meeting (Monthly)Create Recurring Meeting (Monthly)Create MeetingEdit MeetingCreate Recurring Meeting (Daily)Edit Recurring Meeting (Daily)Create Recurring Meeting (Weekly)Edit Recurring Meeting (Weekly)Delete Specific Cloud Recording Data of a MeetingEnable / Disable User Account and Change Work StatusGet Team Chat Channel ListCreate Team Chat ChannelCreate Team Chat Shared SpaceInvite Members to Team Chat ChannelUpdate Team Chat ChannelCreate Team Chat Mention GroupAdd Members to Team Chat Mention GroupSearch Team Chat Messages and Shared FilesSend Team Chat MessageDelete Team Chat MessageUpload File to Team ChatRetrieve Meeting SummaryRetrieve Webinar Q&AList Meeting ParticipantsGet Meeting Details (Past)More inspiration for you
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