NEW Introducing AI workers. Hire the digital teammate you've been looking for. Learn more
Hire your AI teammate, meet AI workers. Learn more
Summarize Google Forms responses with Gemini, create a PDF, and send it by email

Summarize Google Forms responses with Gemini, create a PDF, and send it by email

Launch this workflow to connect Gemini & Gmail & Google Forms & Google Sheets !
■Overview
Reviewing and summarizing survey responses or inquiries collected through Google Forms one by one, then sharing them with the relevant stakeholders, can be a time-consuming task. With this workflow, whenever a new response is submitted to Google Forms, Gemini automatically summarizes the content and generates a PDF, which is then sent to the designated recipients via Gmail. Eliminate the time spent manually compiling and sharing information, and keep everyone aligned faster.

■Recommended for
  • Those who want to streamline the summarization and sharing of information collected through Google Forms
  • Those who want to use generative AI, such as Gemini, to automate daily writing and organization tasks
  • Those who spend too much time on regular reporting and want to focus on their core responsibilities

■Benefits of using this template
  • Automate the entire process—from receiving form responses to summarizing, creating a PDF, and sharing it via email—to reduce the time spent on manual reporting.
  • Prevent human errors such as transcription mistakes, missing information in summaries, and forgetting to share updates with stakeholders, improving operational accuracy.

■Flowbot steps
  1. First, connect Google Forms, Gemini, Google Sheets, and Gmail to Yoom.
  2. Next, select Google Forms as the trigger and set the action to “When a response is submitted to a form.”
  3. Then, set the Google Forms “Get specific response information” action as an operation to retrieve the form response.
  4. Next, set the Gemini “Generate content” action as an operation and instruct it to summarize the retrieved response.
  5. After that, set the Google Sheets “Issue a document” action as an operation to create a PDF containing the summary generated by Gemini.
  6. Finally, set the Gmail “Send an email” action as an operation, attach the created PDF, and send it to the designated email address.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.

■Customization options
  • With Gemini’s “Generate content” action, you can freely customize the instructions (prompt) to suit your needs, such as “Summarize in bullet points” or “Extract the three most important points.”
  • In the Gmail email-sending operation, you can specify the notification recipients in the To, Cc, and Bcc fields.
  • You can freely include information such as the summary text generated by Gemini and the respondent’s name retrieved from Google Forms in the email subject and body. You can also add a fixed greeting or signature.

 ■Notes
  • Connect Google Forms, Gemini, and Gmail to Yoom.
  • You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
  • Available minimum trigger intervals vary by plan.
  • For instructions on how to retrieve response details when using Google Forms as the trigger, see “How to retrieve response details with the Google Forms trigger.”
Check Out Similar Templates!
Gemini
Google Sheets
After completing the form, summarize with Gemini and add it to Google Sheets.
The workflow involves summarizing form responses with Gemini and automatically adding them to a Google Spreadsheet. This reduces the hassle of data organization and manual input, thereby enhancing operational efficiency.
Gemini
Google Chat
Analyze the content posted on Google Chat using the Gemini assistant and update the response back to Google Chat.
The content posted on Google Chat is analyzed using the Gemini assistant, and the response is updated back to Google Chat. This allows the person in charge to efficiently handle even advanced questions, leading to improved productivity for the entire team.
Gemini
Microsoft Teams
Analyze the content posted on Microsoft Teams using the Gemini assistant and update the response back to Microsoft Teams.
The content posted on Microsoft Teams is analyzed using the Gemini assistant, and the response is updated again in Microsoft Teams. This flow can improve the efficiency and speed of customer support, leading to enhanced customer satisfaction.
Gemini
Slack
Analyze the content posted on Slack using Gemini's assistant and update the response back to Slack.
The content posted on Slack is analyzed using Gemini's assistant, and the response is updated on Slack again. This not only aids in the development of the person in charge but also reduces workload, allowing them to focus on more important tasks.
Gemini
Google Docs
Determine the type of received email using Gemini and add it to the relevant Google Document.
The workflow automatically categorizes incoming emails with Gemini and adds the necessary information to Google Docs. It efficiently organizes a large volume of emails, reducing work time and effort.
Gemini
Google Sheets
Summarize the email content with Gemini and add it to Google Sheets.
The workflow of Yoom summarizes incoming emails with Gemini and automatically adds them to Google Sheets. It streamlines email management and ensures that important information is organized effectively.
See more
About the Apps
Gemini
Templates using
Gemini

The workflow involves summarizing form responses with Gemini and automatically adding them to a Google Spreadsheet. This reduces the hassle of data organization and manual input, thereby enhancing operational efficiency.

The content posted on Google Chat is analyzed using the Gemini assistant, and the response is updated back to Google Chat. This allows the person in charge to efficiently handle even advanced questions, leading to improved productivity for the entire team.

The content posted on Microsoft Teams is analyzed using the Gemini assistant, and the response is updated again in Microsoft Teams. This flow can improve the efficiency and speed of customer support, leading to enhanced customer satisfaction.
Gmail
Templates using
Gmail

This is a flow that is triggered at the end of each month to send an email via Gmail. It can be used for various purposes such as aggregation processing in Microsoft Excel or monthly invoice issuance.

This is a business workflow that automatically adds Gmail received content to Notion. It streamlines email management and information organization, eliminating the need for manual transcription. By ensuring important emails are securely saved and shared, it enhances the team's operational productivity.

This is a flow to automatically sort emails received in Gmail by keywords and forward them to the appropriate person in charge. By using this flow, you can detect specific keywords and forward them to the appropriate person. This will likely lead to improved customer response times.
Google Forms
Templates using
Google Forms

When there is a response to a Google Form, the flow is to register the response in a Google Spreadsheet. Normally, when a response is submitted to a Google Form, the data is added to a specified Google Spreadsheet. However, in this flow, it is possible to add data to any specified Google Spreadsheet without complex settings in Google App Script. Additionally, it saves the effort of repeatedly entering data, allowing work to proceed smoothly, and records can be easily added to the Google Spreadsheet automatically, eliminating any gaps or omissions in information management.

This is a business workflow that automatically adds Google Form responses to Notion and sends event information via Gmail. This streamlines data management and information dissemination, making event operations more efficient.

When a response is submitted to a Google Form, an event is added to Google Calendar and an email is sent. This flow allows for seamless automation from adding the event to sending the email, using only the form responses.
Google Sheets
Templates using
Google Sheets

Once the billing information is filled out in the form, an invoice will be generated using the Google Spreadsheet invoice template. After that, it will undergo approval by the person in charge, and an email will be sent.

This is a flow for adding order information to WooCommerce when a row is added in Google Sheets. This flow significantly reduces manual effort and saves the time previously spent on registration, allowing you to focus on more important tasks and improving productivity.

You can add a new tab to a Google Spreadsheet at the beginning of each month. By being able to add a new sheet to a specific Google Spreadsheet at the start of each month, you can avoid forgetting to add sheets and prevent unnecessary rework.
About the apps you use
Gemini
Yoom allows integration with Gemini's API without any coding. You can use Gemini via API to automatically generate content at various times. It is possible to create AI chatbots by integrating with chat tools or automatically store text generated by Gemini by integrating with database services.
see details
Templates

The workflow involves summarizing form responses with Gemini and automatically adding them to a Google Spreadsheet. This reduces the hassle of data organization and manual input, thereby enhancing operational efficiency.

The content posted on Google Chat is analyzed using the Gemini assistant, and the response is updated back to Google Chat. This allows the person in charge to efficiently handle even advanced questions, leading to improved productivity for the entire team.

The content posted on Microsoft Teams is analyzed using the Gemini assistant, and the response is updated again in Microsoft Teams. This flow can improve the efficiency and speed of customer support, leading to enhanced customer satisfaction.
Gmail
Yoom allows you to integrate with Gmail's API without code and automate email sending from Gmail. You can automatically create and send invoices and contracts via Gmail, or automatically reply to inquiries.
see details
Templates

This is a flow that is triggered at the end of each month to send an email via Gmail. It can be used for various purposes such as aggregation processing in Microsoft Excel or monthly invoice issuance.

This is a business workflow that automatically adds Gmail received content to Notion. It streamlines email management and information organization, eliminating the need for manual transcription. By ensuring important emails are securely saved and shared, it enhances the team's operational productivity.

This is a flow to automatically sort emails received in Gmail by keywords and forward them to the appropriate person in charge. By using this flow, you can detect specific keywords and forward them to the appropriate person. This will likely lead to improved customer response times.
Google Forms
Yoom allows you to integrate with Google Forms API without any code, enabling you to automate various tasks. For example, you can notify Slack or Chatwork of information submitted via Google Forms, or automatically store information in CRMs like kintone or Salesforce.
see details
Templates

When there is a response to a Google Form, the flow is to register the response in a Google Spreadsheet. Normally, when a response is submitted to a Google Form, the data is added to a specified Google Spreadsheet. However, in this flow, it is possible to add data to any specified Google Spreadsheet without complex settings in Google App Script. Additionally, it saves the effort of repeatedly entering data, allowing work to proceed smoothly, and records can be easily added to the Google Spreadsheet automatically, eliminating any gaps or omissions in information management.

This is a business workflow that automatically adds Google Form responses to Notion and sends event information via Gmail. This streamlines data management and information dissemination, making event operations more efficient.

When a response is submitted to a Google Form, an event is added to Google Calendar and an email is sent. This flow allows for seamless automation from adding the event to sending the email, using only the form responses.
Google Sheets
At Yoom, you can utilize the Google Sheets API without any coding. By integrating Sheets with Yoom, you can automate data entry into spreadsheets and automatically create documents based on spreadsheet templates. Additionally, you can sync spreadsheet information with Yoom's database for various applications.
see details
Templates

Once the billing information is filled out in the form, an invoice will be generated using the Google Spreadsheet invoice template. After that, it will undergo approval by the person in charge, and an email will be sent.

This is a flow for adding order information to WooCommerce when a row is added in Google Sheets. This flow significantly reduces manual effort and saves the time previously spent on registration, allowing you to focus on more important tasks and improving productivity.

You can add a new tab to a Google Spreadsheet at the beginning of each month. By being able to add a new sheet to a specific Google Spreadsheet at the start of each month, you can avoid forgetting to add sheets and prevent unnecessary rework.
Templates
No items found.
Related apps
No items found.
No-Code API Actions
Executable API actions
Flowbot triggers
    When an Email Matching Specific Keywords Is Received
    When an Email with a Specific Label Is Received
    When an Email with a Specific Label Is Received (Specify Label ID)
    When a Form Response Is Submitted
    When a Row Is Added
    When a Row Is Updated
Flowbot operations
    Generate Content
    Upload File
    Generate Content (Using File)
    Generate Content (URL Context)
    Generate Content (Google Search)
    Generate Image from Text (Nano Banana)
    Search Emails
    Move Message to Trash
    Add Label to Specific Message
    Remove Label from Specific Message
    Retrieve Specific Message
    Get Response List
    Retrieve a Specific Response
    Get Response List (Specify Response Period)
    Get Form Questions
    Update Form Title and Description
    Update Question Titles and Descriptions
    Create a New Form
    Update Form Visibility Settings
    Add a Short/paragraph Question (Title and Description)
    Add a Choice Question (Radio, Checkbox, or Dropdown)
    Add a Grid Question (Multiple-choice Grid / Checkbox Grid)
    Add a Question Title and Description (Date/Time)
    Add a Question Title and Description (Linear Scale)
    Add a Question Title and Description (Image + Text)
    Add a Question Title and Description (Image + Choice)
    Add a Question Title and Description (Choices with Images)
    Set a Value in a Cell
    Get Values
    Clear Values
    Create a New Spreadsheet
    Copy a Sheet (Tab)
    Add a New Sheet (Tab)
    Delete Sheet (Tab)
    Replace Values
    Update Sheet Name
    Delete Rows
    Get Spreadsheet Info
    Get Sheet Names
    Apply a Formula to a Range
    Enter Values in a Range
    Embed an Image in a Cell
    Sort by Specific Column
    Hide a Sheet
    Add a Note to the Specified Cells
    Insert Columns
    Delete Columns
    Write Values to Multiple Columns
    Add Rows
Flowbot triggers
    There is no action.
Flowbot operations
    Generate Content
    Upload File
    Generate Content (Using File)
    Generate Content (URL Context)
    Generate Content (Google Search)
    Generate Image from Text (Nano Banana)
Flowbot triggers
    When an Email Matching Specific Keywords Is Received
    When an Email with a Specific Label Is Received
    When an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
    Search Emails
    Move Message to Trash
    Add Label to Specific Message
    Remove Label from Specific Message
    Retrieve Specific Message
Flowbot triggers
    When a Form Response Is Submitted
Flowbot operations
    Get Response List
    Retrieve a Specific Response
    Get Response List (Specify Response Period)
    Get Form Questions
    Update Form Title and Description
    Update Question Titles and Descriptions
    Create a New Form
    Update Form Visibility Settings
    Add a Short/paragraph Question (Title and Description)
    Add a Choice Question (Radio, Checkbox, or Dropdown)
    Add a Grid Question (Multiple-choice Grid / Checkbox Grid)
    Add a Question Title and Description (Date/Time)
    Add a Question Title and Description (Linear Scale)
    Add a Question Title and Description (Image + Text)
    Add a Question Title and Description (Image + Choice)
    Add a Question Title and Description (Choices with Images)
Flowbot triggers
    When a Row Is Added
    When a Row Is Updated
Flowbot operations
    Set a Value in a Cell
    Get Values
    Clear Values
    Create a New Spreadsheet
    Copy a Sheet (Tab)
    Add a New Sheet (Tab)
    Delete Sheet (Tab)
    Replace Values
    Update Sheet Name
    Delete Rows
    Get Spreadsheet Info
    Get Sheet Names
    Apply a Formula to a Range
    Enter Values in a Range
    Embed an Image in a Cell
    Sort by Specific Column
    Hide a Sheet
    Add a Note to the Specified Cells
    Insert Columns
    Delete Columns
    Write Values to Multiple Columns
    Add Rows