Send the recording file via Gmail when a Zoom meeting ends
Send the recording file via Gmail when a Zoom meeting ends
Launch this workflow to connect
Gmail &
Zoom
!
■Overview
After a Zoom meeting, sharing the recorded file with relevant stakeholders can be surprisingly time-consuming. Do you find yourself spending time downloading the file manually and composing and sending an email every time? With this workflow, the recording file is automatically sent from Gmail when the Zoom meeting ends, helping eliminate the hassle of sharing files and the risk of forgetting to send them.
■Who is this template for?
- Sales representatives who find it time-consuming to share recordings after Zoom sales meetings
- Team leaders who share meeting recordings with participants or absentees via Gmail
- Anyone looking to streamline their post-meeting information-sharing process
■Benefits of using this template
- Automate everything from retrieving the file to sending it via Gmail after a Zoom meeting ends, reducing the time spent on manual tasks.
- Prevent human errors such as failing to share the file or forgetting to send the email, ensuring reliable information sharing.
■How the workflow works
- First, connect Gmail and Zoom with Yoom.
- Next, select Zoom as the trigger and set the action to “When a meeting ends.”
- Then, set the Zoom operation to “Get meeting recording information.”
- Next, set the Zoom operation to “Download meeting recording files.”
- Finally, set the Gmail operation to “Send an email” and send the downloaded file to the specified recipients.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customize this workflow
■Customize this workflow
- For the Gmail email-sending action, set the recipient email addresses and subject as needed.
- In addition to fixed text, you can use information retrieved from Zoom, such as the meeting name, to customize the email body based on the situation.
■Notes
- Connect both Zoom and Gmail with Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Available minimum trigger intervals vary by plan.
- Some Zoom actions may not be available depending on your Zoom plan.
- At this time, the following actions are available only on paid Zoom plans.
- When a meeting ends
- Get meeting recording information (only recordings stored in the cloud can be retrieved)
- For details, see Important notes when retrieving Zoom meeting recording information.
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
When a Meeting Is Created (Webhook)
When a Meeting Has Ended
When a Conversation Is Created
When a Meeting Is Deleted (Webhook)
When a Participant Joins a Meeting before the Host (Webhook)
When Recordings for the Specified Host Are Completed (Webhook)
When a Recording Transcript Is Completed (Webhook)
When a Webinar Is Created (Webhook)
When a Webinar Ends (Webhook)
When a Webinar Attendee Submits a Survey Response (Webhook)
When a Webinar Registration Is Created (Webhook)
When a Webinar Registration Is Canceled (Webhook)
When an Attendee or Participant Joins a Webinar (Webhook)
When All Users' Recordings Have Completed (Webhook)
When a Meeting Is Created
Flowbot operations
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Get Meeting List
Get Webinar List
Get Webinar Registrants
Get Meeting Recording Information
Add Webinar Registrant
Download Meeting Recording Files
Add User
Delete User
Assign or Remove Licenses for a User
Get User Information
Delete Meeting Cloud Recording Data
Get Conversation Details
Get Meeting Details
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific Message
Flowbot triggers
When a Meeting Is Created (Webhook)When a Meeting Has EndedWhen a Conversation Is CreatedWhen a Meeting Is Deleted (Webhook)When a Participant Joins a Meeting before the Host (Webhook)When Recordings for the Specified Host Are Completed (Webhook)When a Recording Transcript Is Completed (Webhook)When a Webinar Is Created (Webhook)When a Webinar Ends (Webhook)When a Webinar Attendee Submits a Survey Response (Webhook)When a Webinar Registration Is Created (Webhook)When a Webinar Registration Is Canceled (Webhook)When an Attendee or Participant Joins a Webinar (Webhook)When All Users' Recordings Have Completed (Webhook)When a Meeting Is CreatedWhen a Message Is Posted in ChatWhen a File Is Posted in Team Chat
Flowbot operations
Get Meeting ListGet Webinar ListGet Webinar RegistrantsGet Meeting Recording InformationAdd Webinar RegistrantDownload Meeting Recording FilesAdd UserDelete UserAssign or Remove Licenses for a UserGet User InformationDelete Meeting Cloud Recording DataGet Conversation DetailsGet Meeting DetailsEdit Recurring Meeting (Monthly)Create Recurring Meeting (Monthly)Create MeetingEdit MeetingCreate Recurring Meeting (Daily)Edit Recurring Meeting (Daily)Create Recurring Meeting (Weekly)Edit Recurring Meeting (Weekly)Delete Specific Cloud Recording Data of a MeetingEnable / Disable User Account and Change Work StatusGet Team Chat Channel ListCreate Team Chat ChannelCreate Team Chat Shared SpaceInvite Members to Team Chat ChannelUpdate Team Chat ChannelCreate Team Chat Mention GroupAdd Members to Team Chat Mention GroupSearch Team Chat Messages and Shared FilesSend Team Chat MessageDelete Team Chat MessageUpload File to Team ChatRetrieve Meeting SummaryRetrieve Webinar Q&AList Meeting ParticipantsGet Meeting Details (Past)More inspiration for you
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