When an event is added in Google Calendar, send to Microsoft Teams based on whether files are attached
When an event is added in Google Calendar, send to Microsoft Teams based on whether files are attached
Launch this workflow to connect
Microsoft Teams &
Google Calendar
!
■Overview
Do you manually check whether files are attached to events shared via Google Calendar and notify Microsoft Teams? These routine tasks are not only time-consuming but also prone to mistakes, such as missing information when sharing. With this workflow, adding an event to Google Calendar triggers an automatic check for attached files and sends a notification to Microsoft Teams. Eliminate manual communication tasks and enable smoother information sharing.
■Recommended for
- Anyone looking to reduce the effort of sharing Google Calendar events and attached files via Microsoft Teams
- Team leaders who want to automate file management across multiple cloud storage services
- Project managers who want to prevent missed or delayed information sharing and streamline team collaboration
■Benefits
- Simply add an event to Google Calendar to automatically extract information, save files, and send notifications to Microsoft Teams—reducing the time spent on manual tasks.
- Prevent human errors such as forgetting to save files or missing key stakeholders when sharing information, ensuring reliable information flow.
■Flow
- First, connect Google Drive, Google Calendar, Microsoft Teams, and OneDrive to Yoom.
- Select Google Calendar as the trigger and set the action to “When an event is created.”
- Next, set up a “Branch” operation to determine whether the calendar event has an attached file and route the subsequent process accordingly.
- If a file is attached, set up Google Drive’s “Download a file” action, then use OneDrive’s “Upload a file” action to save it in the designated folder.
- Next, use the AI feature’s “Extract data from text” action to extract the required information from the event details.
- Finally, set up Microsoft Teams’ “Send a message to a channel” action to send the extracted information and file details to the specified channel.
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts.
■Customization options
■Customization options
- For Google Drive’s “Upload a file” action, set the ID of the destination folder.
- For OneDrive’s “Upload a file” action, set the drive ID where the file will be saved and the item ID of the destination folder.
■Notes
- Connect Google Calendar, Microsoft Teams, Google Drive, and OneDrive to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- Microsoft 365 (formerly Office 365) offers home and business plans (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
- Branching is an operation available on the Personal plan and above. On the Free plan, operations configured in the flow bot will result in an error.
- Paid plans, such as the Personal plan, include a two-week free trial. During the free trial, you can use apps and features (operations) that are restricted by plan.
- Downloadable files can be up to 300 MB. Depending on the app specifications, the limit may be less than 300 MB.
- For details on file size limits for triggers and individual operations, see File size limits.
- For details on how to retrieve outputs using JSONPath, see How to add values to retrieve.
Check Out Similar Templates!
Activate the Flow Bot at the end of each month to notify Microsoft Teams.
A flow bot that automatically starts at the end of each month and sends notifications via Teams. This flow bot can perform various automated processes through the flows added after the branch on the right side. *For example, it can be used for various purposes such as monthly invoice issuance processing, aggregation processing to spreadsheets, or regular data backup processing.
Analyze the content of Zendesk tickets using AI and send alerts to Microsoft Teams.
This is a business workflow that analyzes Zendesk tickets using AI with Yoom and sends alert notifications to Microsoft Teams. By quickly sharing important information and responding as a team, it supports the improvement of customer satisfaction.
See more
About the Apps
Templates using
Microsoft Teams
A flow bot that automatically starts at the end of each month and sends notifications via Teams. This flow bot can perform various automated processes through the flows added after the branch on the right side. *For example, it can be used for various purposes such as monthly invoice issuance processing, aggregation processing to spreadsheets, or regular data backup processing.
You can add content posted in a specific room on Microsoft Teams to a Google Spreadsheet. By automating the transcription process, you can prevent human errors and improve work efficiency.
This is a business workflow that automatically adds members from Microsoft Teams posts to Google Workspace groups. It saves effort and streamlines group management.
Google Calendar
Related apps
Templates using
Google Calendar
Add a Google Calendar event based on the responses from the reservation form and send a notification to Slack.
When a response is submitted to the Yoom form, an event is added to Google Calendar and a notification is sent to Slack. This flow allows for seamless automation from calendar addition to notification using only the form response.
Issue a Zoom meeting URL from the Yoom database and automatically add it to the specified Google Calendar. The Zoom meetings to be issued and the information to be added to Google Calendar can be created based on the information registered in the Yoom database.
This is a business workflow that integrates Google Calendar with WordPress to automatically unpublish posts when an event is deleted. It reduces manual updates and keeps the website information always up-to-date.
About the apps you use
Microsoft Teams
Yoom allows you to utilize Microsoft Teams API without any coding. By integrating Teams with Yoom, you can automate notifications to Teams and automatically register events in the Teams calendar.
see detailsTemplates
A flow bot that automatically starts at the end of each month and sends notifications via Teams. This flow bot can perform various automated processes through the flows added after the branch on the right side. *For example, it can be used for various purposes such as monthly invoice issuance processing, aggregation processing to spreadsheets, or regular data backup processing.
Activate the Flow Bot at the end of each month to notify Microsoft Teams.
You can add content posted in a specific room on Microsoft Teams to a Google Spreadsheet. By automating the transcription process, you can prevent human errors and improve work efficiency.
Add content posted in a specific room on Microsoft Teams to a Google Spreadsheet.
This is a business workflow that automatically adds members from Microsoft Teams posts to Google Workspace groups. It saves effort and streamlines group management.
Add members to a group in Google Workspace from content posted on Microsoft Teams.
Google Calendar
Yoom allows you to integrate with Google Calendar's API without any code, enabling the automation of various tasks. For example, you can automatically register events in Google Calendar triggered by the registration of deals in SFA tools like Hubspot or Salesforce.
see detailsTemplates
Add a Google Calendar event based on the responses from the reservation form and send a notification to Slack.
When a response is submitted to the Yoom form, an event is added to Google Calendar and a notification is sent to Slack. This flow allows for seamless automation from calendar addition to notification using only the form response.
Add a Google Calendar event based on the responses from the reservation form and send a notification to Slack.
Issue a Zoom meeting URL from the Yoom database and automatically add it to the specified Google Calendar. The Zoom meetings to be issued and the information to be added to Google Calendar can be created based on the information registered in the Yoom database.
Issue a Zoom meeting URL from the Yoom database and add it to Google Calendar.
This is a business workflow that integrates Google Calendar with WordPress to automatically unpublish posts when an event is deleted. It reduces manual updates and keeps the website information always up-to-date.
Automatically unpublish WordPress posts when an event is deleted from Google Calendar.
No-Code API Actions
Executable API actions
Flowbot triggers
When a Message Is Sent to a Channel
When a Message Is Sent to a Chat
When an Event Is Added to the Calendar
When a Message with a File Is Sent to the Channel
When a Reply Is Posted in a Specific Message Thread
When an Event Is Created
When a Schedule Is Updated
When a Schedule Is Deleted
Flowbot operations
Get Teams
Get Team Members
Get Channel List
Post a Message to a Channel
Send Message to Chat
Retrieve a List of Chats
Create Channel
Post a Message to a Channel (Mention a Channel)
Get User Presence
Reply to a Message Posted to a Channel
Create a Calendar Event
Get Folder Information
Download File
Add Member to Team
Get Replies to a Specific Message
Get Messages in a Specific Channel
Get User Information
Update Calendar Event
Flowbot triggers
When a Message Is Sent to a ChannelWhen a Message Is Sent to a ChatWhen an Event Is Added to the CalendarWhen a Message with a File Is Sent to the ChannelWhen a Reply Is Posted in a Specific Message Thread
Flowbot operations
Get TeamsGet Team MembersGet Channel ListPost a Message to a ChannelSend Message to ChatRetrieve a List of ChatsCreate ChannelPost a Message to a Channel (Mention a Channel)Get User PresenceReply to a Message Posted to a ChannelCreate a Calendar EventGet Folder InformationDownload FileAdd Member to TeamGet Replies to a Specific MessageGet Messages in a Specific ChannelGet User InformationUpdate Calendar EventGet Events[For Next Page Link] Get EventsCreate a TeamDownload Meeting Recording DataGet Meeting InformationGet Meeting Recording ListRequest ApprovalGet Approval ListCancel ApprovalRetrieve a Message in a Specific Channel
Flowbot triggers
When an Event Is CreatedWhen a Schedule Is UpdatedWhen a Schedule Is Deleted
Flowbot operations
Get Event DetailsChange Calendar Sharing SettingsAdd the Specified Calendar to the Calendar ListRemove a Calendar from the Calendar ListDelete EventUpdate EventList EventsCreate All-day EventCreate Event Without Google MeetCreate EventCreate All-day Event Without Google MeetSearch EventsCreate a Recurring EventCreate a Recurring All-day EventUpdate All-day EventChange Event OrganizerGet Event List (Regular Events Only)Update Event Without Google MeetDelete CalendarUpdate CalendarGet Calendar ListCreate CalendarGet Busy Time for the Specified CalendarMore inspiration for you
Discover step-by-step guides for automating your work using the apps featured in this workflow!
