When a specific message is sent in Microsoft Teams, retrieve events from Google Calendar, use AI to create a sales list, and send a notification
When a specific message is sent in Microsoft Teams, retrieve events from Google Calendar, use AI to create a sales list, and send a notification
Launch this workflow to connect
Microsoft Teams &
Google Calendar
!
■Overview
Manually checking Google Calendar after receiving a specific message in Microsoft Teams can be time-consuming and may take you away from your core work.
With this workflow, a Microsoft Teams message triggers the retrieval of relevant information from Google Calendar.
AI then automatically generates and sends a sales list, helping resolve these challenges.
With this workflow, a Microsoft Teams message triggers the retrieval of relevant information from Google Calendar.
AI then automatically generates and sends a sales list, helping resolve these challenges.
■Who Is This Template For?
- Anyone looking to streamline sales activities using Microsoft Teams and Google Calendar
- Anyone interested in using AI to automate sales list creation and speed up information gathering
- Anyone struggling with manually transferring information or sending notifications
■Benefits of Using This Template
- Automate everything from receiving a specific Microsoft Teams message to creating and sending a sales list, reducing the time spent on manual work.
- Automated processing helps prevent human errors such as data entry mistakes and missed checks, improving the accuracy of your sales lists.
■Flow Bot Workflow
- First, connect Microsoft Teams and Google Calendar with Yoom.
- Select Microsoft Teams as the trigger and set the action to “When a message is sent to a channel.”
- Next, configure the branching function to split the workflow based on specific conditions.
- Then, select “Generate text” using the AI feature and configure it to generate the date one week from now.
- Next, set the Google Calendar operation to “Get a list of events.”
- Configure the AI feature “Generate text” again to create text such as a sales list using the retrieved calendar information and data from previous steps.
- Finally, set the Microsoft Teams operation to “Send a message to a channel” and notify users of the generated content.
※“Trigger”: An action that starts the workflow. “Operation”: An action that processes data within the workflow after the trigger starts.
■Workflow Customization Options
- With the branching function, you can configure and add conditions to determine whether subsequent steps should run based on the content of messages received in Microsoft Teams, such as whether they contain specific keywords or were sent by a specific user.
- When generating text with the AI feature, you can insert information such as the Microsoft Teams message retrieved by the trigger and event details retrieved from Google Calendar into the prompt as variables to create dynamic sales lists and notification messages.
- For Microsoft Teams notifications, you can specify the destination channel and users to mention. You can also use content generated by the AI feature in previous steps or information retrieved in other steps as variables to create messages tailored to each situation.
■Notes
- Connect both Microsoft Teams and Google Calendar with Yoom.
- Microsoft 365 (formerly Office 365) offers plans for home users and businesses (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
- Note that the shortest available trigger interval varies by plan.
- Downloadable files can be up to 300 MB. Depending on the app's specifications, the limit may be less than 300 MB.
- For details on the file size limits for triggers and individual operations, see File Size Limits.
- Branching is available as a feature (operation) on the Personal plan and higher. On the Free plan, operations configured in your flow bot will result in an error.
- Paid plans, including the Personal plan, offer a two-week free trial. During the free trial, you can use apps and features (operations) that are otherwise restricted. For details, see the Pricing Plans page.
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Microsoft Teams
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Google Calendar
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Google Calendar
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About the apps you use
Microsoft Teams
Yoom allows you to utilize Microsoft Teams API without any coding. By integrating Teams with Yoom, you can automate notifications to Teams and automatically register events in the Teams calendar.
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Google Calendar
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Message Is Sent to a Channel
When a Message Is Sent to a Chat
When an Event Is Added to the Calendar
When a Message with a File Is Sent to the Channel
When a Reply Is Posted in a Specific Message Thread
When an Event Is Created
When a Schedule Is Updated
When a Schedule Is Deleted
Flowbot operations
Get Teams
Get Team Members
Get Channel List
Post a Message to a Channel
Send Message to Chat
Retrieve a List of Chats
Create Channel
Post a Message to a Channel (Mention a Channel)
Get User Presence
Reply to a Message Posted to a Channel
Create a Calendar Event
Get Folder Information
Download File
Add Member to Team
Get Replies to a Specific Message
Get Messages in a Specific Channel
Get User Information
Update Calendar Event
Flowbot triggers
When a Message Is Sent to a ChannelWhen a Message Is Sent to a ChatWhen an Event Is Added to the CalendarWhen a Message with a File Is Sent to the ChannelWhen a Reply Is Posted in a Specific Message Thread
Flowbot operations
Get TeamsGet Team MembersGet Channel ListPost a Message to a ChannelSend Message to ChatRetrieve a List of ChatsCreate ChannelPost a Message to a Channel (Mention a Channel)Get User PresenceReply to a Message Posted to a ChannelCreate a Calendar EventGet Folder InformationDownload FileAdd Member to TeamGet Replies to a Specific MessageGet Messages in a Specific ChannelGet User InformationUpdate Calendar EventGet Events[For Next Page Link] Get EventsCreate a TeamDownload Meeting Recording DataGet Meeting InformationGet Meeting Recording ListRequest ApprovalGet Approval ListCancel ApprovalRetrieve a Message in a Specific Channel
Flowbot triggers
When an Event Is CreatedWhen a Schedule Is UpdatedWhen a Schedule Is Deleted
Flowbot operations
Get Event DetailsChange Calendar Sharing SettingsAdd the Specified Calendar to the Calendar ListRemove a Calendar from the Calendar ListDelete EventUpdate EventList EventsCreate All-day EventCreate Event Without Google MeetCreate EventCreate All-day Event Without Google MeetSearch EventsCreate a Recurring EventCreate a Recurring All-day EventUpdate All-day EventChange Event OrganizerGet Event List (Regular Events Only)Update Event Without Google MeetDelete CalendarUpdate CalendarGet Calendar ListCreate CalendarGet Busy Time for the Specified CalendarMore inspiration for you
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