Send a notification to Microsoft Teams when Gmail receives an email that meets specific conditions
Send a notification to Microsoft Teams when Gmail receives an email that meets specific conditions
Launch this workflow to connect
Gmail &
Microsoft Teams
!
■Overview
Do you find it time-consuming to share specific emails received in Gmail with Microsoft Teams each time? Manually forwarding emails can also lead to missed shares and delayed responses.
With this workflow, you can automatically notify a Microsoft Teams channel whenever you receive a specific email in Gmail, smoothly resolving common integration challenges between Microsoft Teams and Gmail.
With this workflow, you can automatically notify a Microsoft Teams channel whenever you receive a specific email in Gmail, smoothly resolving common integration challenges between Microsoft Teams and Gmail.
■Who This Template Is For
- Anyone who manually shares emails received in Gmail with Microsoft Teams
- Anyone who wants to prevent missed or delayed sharing of important emails and respond quickly
- Anyone who wants to automate the integration between Microsoft Teams and Gmail to boost team productivity
■Benefits of Using This Template
- Automatically notify Microsoft Teams when an email is received in Gmail, reducing the time spent manually sharing information
- Prevent human errors such as missed or delayed sharing, ensuring important information is communicated reliably and enabling a faster response
■How the Flowbot Works
- First, connect Gmail and Microsoft Teams to Yoom
- Next, select Gmail as the trigger and set the action to “When an email with a specific label is received”
- Then, configure the branching feature in Operations
- Finally, set the Microsoft Teams “Send a message to a channel” action in Operations and send a message to the desired channel
※“Trigger”: An action that starts the flow. “Operation”: An action that processes data within the flow after the trigger starts
■Customization Options
- With the branching feature, you can set notification conditions as needed, such as branching the process based on the subject or body of the received email
- For the Microsoft Teams notification action, set the team ID and channel ID for the destination as needed
■Notes
- Connect both Gmail and Microsoft Teams to Yoom.
- You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes. Please note that the shortest available interval varies by plan.
- Microsoft 365 (formerly Office 365) offers plans for home use and business use (Microsoft 365 Business). Authentication may fail if you are not subscribed to a business plan.
- Branching is an Operation available on the Personal plan and above. On the Free plan, the configured Flowbot Operation will result in an error.
- Paid plans, including the Personal plan, come with a two-week free trial. During the free trial, you can use apps and features (Operations) that are otherwise restricted. For details, see the pricing plans page.
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No-Code API Actions
Executable API actions
Flowbot triggers
When an Email Matching Specific Keywords Is Received
When an Email with a Specific Label Is Received
When an Email with a Specific Label Is Received (Specify Label ID)
When a Message Is Sent to a Channel
When a Message Is Sent to a Chat
When an Event Is Added to the Calendar
When a Message with a File Is Sent to the Channel
When a Reply Is Posted in a Specific Message Thread
Flowbot operations
Search Emails
Move Message to Trash
Add Label to Specific Message
Remove Label from Specific Message
Retrieve Specific Message
Get Teams
Get Team Members
Get Channel List
Post a Message to a Channel
Send Message to Chat
Retrieve a List of Chats
Create Channel
Post a Message to a Channel (Mention a Channel)
Get User Presence
Reply to a Message Posted to a Channel
Create a Calendar Event
Get Folder Information
Download File
Flowbot triggers
When an Email Matching Specific Keywords Is ReceivedWhen an Email with a Specific Label Is ReceivedWhen an Email with a Specific Label Is Received (Specify Label ID)
Flowbot operations
Search EmailsMove Message to TrashAdd Label to Specific MessageRemove Label from Specific MessageRetrieve Specific Message
Flowbot triggers
When a Message Is Sent to a ChannelWhen a Message Is Sent to a ChatWhen an Event Is Added to the CalendarWhen a Message with a File Is Sent to the ChannelWhen a Reply Is Posted in a Specific Message Thread
Flowbot operations
Get TeamsGet Team MembersGet Channel ListPost a Message to a ChannelSend Message to ChatRetrieve a List of ChatsCreate ChannelPost a Message to a Channel (Mention a Channel)Get User PresenceReply to a Message Posted to a ChannelCreate a Calendar EventGet Folder InformationDownload FileAdd Member to TeamGet Replies to a Specific MessageGet Messages in a Specific ChannelGet User InformationUpdate Calendar EventGet Events[For Next Page Link] Get EventsCreate a TeamDownload Meeting Recording DataGet Meeting InformationGet Meeting Recording ListRequest ApprovalGet Approval ListCancel ApprovalRetrieve a Message in a Specific ChannelMore inspiration for you
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