Create a meeting space in Google Meet when a task is created in Asana

■Overview

Do you find it time-consuming to switch between apps to manually generate and copy meeting URLs when managing tasks in Asana and scheduling related meetings in Google Meet?

With this workflow, simply creating a specific task in Asana automatically creates a Google Meet meeting space and adds the meeting information to the task. By connecting Asana and Google Meet, you can reduce the time spent scheduling meetings and keep your projects moving smoothly.

■Who should use this template

• Anyone who uses Asana and Google Meet together and manually schedules meetings based on tasks
• Team leaders who use Asana for project management and frequently hold meetings in Google Meet
• Anyone looking to automate the process from task creation to meeting scheduling and boost productivity

■Benefits of using this template

• A Google Meet meeting URL is automatically generated and added to the Asana task when you create the task, eliminating the need to manually generate and copy the URL
• Prevent human errors such as pasting the wrong meeting URL or forgetting to share it, ensuring reliable information sharing

■Flowbot steps

1. First, connect Asana and Google Meet with Yoom
2. Next, select Asana as the trigger and set the action to “When a new task is added to a specific project”
3. Then, set the Google Meet “Create a meeting space” action as an operation
4. Finally, set the Asana “Add a comment to a task” action as an operation to automatically add the Google Meet meeting URL and other details to the task

※“Trigger”: An action that starts the flow. “Operation”: An action that performs a process within the flow after the trigger starts.

■Customizing this workflow

• With Asana’s “Add a comment to a task” action, you can freely customize the comment content
• For example, you can insert the Google Meet meeting URL created in the previous operation as a variable and combine it with a standard message such as “We will meet at the following URL.”

■Notes

• Connect both Asana and Google Meet with Yoom.
• You can choose a trigger interval of 5, 10, 15, 30, or 60 minutes.
• Please note that the shortest trigger interval varies by plan.