Mark an Asana task as incomplete when a specific emoji reaction is removed in Slack
Mark an Asana task as incomplete when a specific emoji reaction is removed in Slack
Launch this workflow to connect
Slack &
Asana
!
■Overview
Do you use Slack reactions to manage Asana tasks, but find it time-consuming to fix accidental reactions or handle follow-up work when they’re removed? Manual handling can also lead to missed corrections.
With this workflow, you can detect when a specific reaction is removed from a Slack message and automatically undo the task completion action triggered when the reaction was added. This makes it easy to revert unintended status changes in task management linked to Slack reactions.
With this workflow, you can detect when a specific reaction is removed from a Slack message and automatically undo the task completion action triggered when the reaction was added. This makes it easy to revert unintended status changes in task management linked to Slack reactions.
■Who should use this template
- Teams managing Asana tasks using Slack reactions
- Those who find it challenging to manually handle follow-up work when reactions are removed from Slack messages
- Team leaders who want to prevent task management inconsistencies caused by accidental reactions or reaction removal
■Benefits of this template
- When a reaction is removed from a Slack message, moving the related Asana task and reverting its status are automated, reducing the time spent on manual corrections
- Prevent human errors such as missed manual updates and resulting task status inconsistencies, helping maintain accurate task management
■Workflow steps
- First, connect Slack and Asana with Yoom
- Next, select Slack as the trigger and set the action to “When a reaction is removed from a message”
- Set up a branch in the operation and specify conditions so the workflow proceeds only when a specific reaction is removed
- Next, use Slack’s “Get a specific message” action to retrieve details of the message from which the reaction was removed
- Use the AI feature to create a prompt (instruction) that extracts the information required to search for the Asana task from the retrieved message text
- Next, use Asana’s “Search tasks” action to find the relevant task based on the extracted information
- Use Asana’s “Update task” action to undo completion of the task found in the search
- Finally, use Slack’s “Send a message to a channel” action to notify the relevant people that the task update is complete
※ “Trigger”: An action that starts the workflow; “Operation”: An action that processes information within the workflow after the trigger runs
■Customization options
■Customization options
- In Slack, you can set any channel ID as the channel to monitor or use for notifications
- In the branching feature, you can freely customize the conditions for running the workflow based on information obtained in previous steps, such as the type of reaction removed (reaction name)
- With the AI feature, you can set custom instructions to extract keywords required for searching Asana tasks from Slack messages
- For each Asana action, you can set the target workspace ID, search keywords, and other values as needed, and also reference values obtained in previous operations
■Notes
- Connect both Slack and Asana with Yoom
- Branching is an operation available on the Mini plan and above. On the Free plan, configured workflow operations will result in errors
- Paid plans such as the Mini plan include a 2-week free trial. During the free trial, you can use apps and features (operations) that are otherwise subject to plan restrictions
- This automation workflow can be combined with a flow that completes a task when a reaction is added, allowing you to manage the execution and reversal of actions as one continuous process. Use it together with the “Complete an Asana task when a specific reaction is added in Slack” template for more effective operation.
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No-Code API Actions
Executable API actions
Flowbot triggers
When a Message Is Posted to a Channel
When a File Is Posted to a Channel
When a Message Is Posted to a Channel (Webhook)
When a Reaction Is Added to a Message (Webhook)
When a User Is Mentioned in a Channel
When a Message Containing Specified Text Is Posted to a Channel
When the Slack App Is Mentioned (Webhook)
When Mentioned in a Channel (Multiple Users)
When a Message Containing Specified Text Is Posted to a Channel (Regular Expression)
When a New Channel Is Created (Webhook)
When a Message Is Posted in a Thread (Webhook)
When Mentioned in a Channel (Multiple Users & User Groups)
When a Message Reaction Is Removed (Webhook)
When a Posted Message Is Updated (Webhook)
When a New Task Is Added to a Specific Project
When a New Task Is Added to a Specific Section
When a Task in a Specific Project Is Completed
When a Task in a Specific Section Is Completed
Flowbot operations
Send Message to Channel
Send Direct Message
Get Member IDs in a Channel
Create Channel
Invite Members to Channel
Get User Group List
Post Message to Thread
Archive Channel
Get Messages in a Thread
List Public Channels
Remove a Member from a Private Channel
Find User by Email Address
Get User Info
Get a Specific Message
Get Message Link
Delete Message
Get Users in a User Group
Get Reactions for a Message
Flowbot triggers
When a Message Is Posted to a ChannelWhen a File Is Posted to a ChannelWhen a Message Is Posted to a Channel (Webhook)When a Reaction Is Added to a Message (Webhook)When a User Is Mentioned in a ChannelWhen a Message Containing Specified Text Is Posted to a ChannelWhen the Slack App Is Mentioned (Webhook)When Mentioned in a Channel (Multiple Users)When a Message Containing Specified Text Is Posted to a Channel (Regular Expression)When a New Channel Is Created (Webhook)When a Message Is Posted in a Thread (Webhook)When Mentioned in a Channel (Multiple Users & User Groups)When a Message Reaction Is Removed (Webhook)When a Posted Message Is Updated (Webhook)
Flowbot operations
Send Message to ChannelSend Direct MessageGet Member IDs in a ChannelCreate ChannelInvite Members to ChannelGet User Group ListPost Message to ThreadArchive ChannelGet Messages in a ThreadList Public ChannelsRemove a Member from a Private ChannelFind User by Email AddressGet User InfoGet a Specific MessageGet Message LinkDelete MessageGet Users in a User GroupGet Reactions for a MessageCreate a User GroupList Channel MessagesSend a Message to a Channel with AttachmentsList Rows in a ListCreate ListUpdate ListGet a Specific List RowRemove List Access
Flowbot triggers
When a New Task Is Added to a Specific ProjectWhen a New Task Is Added to a Specific SectionWhen a Task in a Specific Project Is CompletedWhen a Task in a Specific Section Is CompletedWhen a Task Is Created or Updated in a Specific ProjectWhen a Task Is Created or Updated in a Specific SectionWhen a Project Is Created (Webhook)When a Specific Object's Status Is UpdatedWhen a Specific Project Is Updated (Webhook)When a Comment Is Posted on a Specific Task (Webhook)
Flowbot operations
List All ProjectsList Projects in a Specific TeamCreate ProjectGet Project Task CountsAdd Members to ProjectList Sections in a Specific ProjectGet Section DetailsCreate SectionList Tasks in a Specific ProjectList Tasks in a Specific SectionAdd TaskGet Task DetailsGet Task List for a Specific UserGet Workspace ListAdd User to WorkspaceAdd User to TeamMark Task as CompleteUpdate TaskMove Task to SectionAdd SubtaskDuplicate TaskAdd Collaborators to TaskRemove Collaborators from TaskUpdate Task Custom FieldsCreate Project from Project TemplateDelete TaskGet User InformationGet List of Overdue Tasks in a Specific SectionGet List of Overdue Tasks in a Specific ProjectAdd Comment to TaskGet List of SubtasksAttach FileGet List of UsersSearch TasksGet Attached File InformationGet File Download URLDownload FileUpdate ProjectList Project TemplatesList Teams in WorkspaceAdd Task to SectionUpdate Enum Custom Field OptionsList Custom Field SettingsList SectionsUpdate Task Date Custom Field (Date Only)Update Task Date Custom Field (with Time)Archive ProjectCreate Status UpdateGet Portfolio ListGet Goal ListGet Status UpdateGet Goal DetailsRetrieve Status Update History for a Specific ObjectAdd Task (Without Specifying Project or Section)Get Team Member InformationGet Task CommentsMore inspiration for you
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