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Notify Google Chat when a meeting is scheduled in Calendly

Notify Google Chat when a meeting is scheduled in Calendly

Launch this workflow to connect Calendly & Google Chat !
■Overview
Manually sharing every new appointment booked in Calendly with your team is time-consuming and increases the risk of missed updates. Fast, accurate information sharing is especially important for key events such as sales meetings and interviews. With this workflow, details are automatically sent to Google Chat whenever an event is booked in Calendly. Save time on manual updates and keep your team seamlessly informed.

■Recommended for
  • Anyone who manually copies appointment details booked through Calendly into Google Chat
  • Managers who want to eliminate delays and missed updates when sharing schedules with their team
  • Anyone looking to streamline information sharing after scheduling sales meetings or interviews

■Benefits of using this template
  • Notifications are automatically sent to Google Chat whenever an event is created in Calendly, reducing the time spent on manual updates.
  • Prevent human errors such as missed or delayed notifications and ensure important events are reliably shared with your team.

■Workflow steps
  1. First, connect Calendly and Google Chat to Yoom.
  2. Next, select Calendly as the trigger and set the action to “When an event is created by an invitee.”
  3. Finally, set the Google Chat “Send a message” action as the operation and send the event details retrieved from Calendly to any space.
※ “Trigger”: An action that starts the workflow. “Operation”: An action that processes data within the workflow after the trigger starts.

■Customization options
  • In the Calendly trigger settings, enter the URI of the organization whose events you want to use for notifications. You can also trigger the workflow only for events belonging to a specific team or individual.
  • When setting up the Google Chat message action, customize the destination space (resource name) and message content as needed.

■Notes
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About the Apps
Calendly
Templates using
Calendly

This is a flow to add a record to a Google Spreadsheet when an appointment is registered in Calendly. By automatically adding the registration details from Calendly to the Google Spreadsheet, it eliminates the need for manual entry and leads to increased business efficiency.

Automatically create Zoom meetings when a Calendly event is scheduled. Reduce manual work after scheduling, and prevent missed or incorrect URL sharing.

Use scheduled Calendly events as a trigger to automatically add leads to Zoho CRM. Reduce manual data entry and transcription errors to keep your sales process running smoothly.
Google Chat
Templates using
Google Chat

This is a flow that is triggered at the end of each month to send notifications to Google Chat. This flow bot can perform various automated processes through the flows added after the branch on the right side. For example, it can be used for various purposes such as monthly invoice issuance processing, aggregation processing to Google Sheets, or regular data backup processing.

You can add content posted in a specific room on Google Chat to a Google Spreadsheet. Since the content posted on Google Chat can be automatically added to a Google Spreadsheet, you can improve work efficiency.

Create a system that adds the inquiry details entered in the form to a Google Spreadsheet and simultaneously notifies Google Chat. You can automate information management by adding the form contents to a designated Google Spreadsheet that you regularly use. Additionally, by notifying Google Chat of the responses to the form and the addition to the Google Spreadsheet, it is possible to consistently accumulate and share information.
About the apps you use
Calendly
Yoom allows integration with Calendly's API without any code. It is possible to notify chat tools like Slack, Google Chat, and Teams when an event is scheduled in Calendly's calendar, and automatically register Calendly's event information in Hubspot, Salesforce, Zoho CRM, and others.
see details
Templates

This is a flow to add a record to a Google Spreadsheet when an appointment is registered in Calendly. By automatically adding the registration details from Calendly to the Google Spreadsheet, it eliminates the need for manual entry and leads to increased business efficiency.

Automatically create Zoom meetings when a Calendly event is scheduled. Reduce manual work after scheduling, and prevent missed or incorrect URL sharing.

Use scheduled Calendly events as a trigger to automatically add leads to Zoho CRM. Reduce manual data entry and transcription errors to keep your sales process running smoothly.
Google Chat
Yoom allows you to utilize the Google Chat API without any coding. You can send notifications to Google Chat triggered by information from input forms or various events in other SaaS platforms.
see details
Templates

This is a flow that is triggered at the end of each month to send notifications to Google Chat. This flow bot can perform various automated processes through the flows added after the branch on the right side. For example, it can be used for various purposes such as monthly invoice issuance processing, aggregation processing to Google Sheets, or regular data backup processing.

You can add content posted in a specific room on Google Chat to a Google Spreadsheet. Since the content posted on Google Chat can be automatically added to a Google Spreadsheet, you can improve work efficiency.

Create a system that adds the inquiry details entered in the form to a Google Spreadsheet and simultaneously notifies Google Chat. You can automate information management by adding the form contents to a designated Google Spreadsheet that you regularly use. Additionally, by notifying Google Chat of the responses to the form and the addition to the Google Spreadsheet, it is possible to consistently accumulate and share information.
Templates
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Related apps
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No-Code API Actions
Executable API actions
Flowbot triggers
    When an Event Is Scheduled (Webhook Trigger)
    When an Event Is Canceled (Webhook Trigger)
    When an Event Is Scheduled in a Specific User's Calendar (Webhook Trigger)
    When an Event in a Specific User's Calendar Is Canceled (Webhook Trigger)
    When an Event Is Marked as No-show (Webhook Trigger)
    When a Specific User's Calendar Event Is Marked as No-show (Webhook Trigger)
    When a No-show Is Released from the Schedule (Webhook Trigger)
    When a Specific User's No-show Is Released (Webhook Trigger)
    When a Message Is Sent to a Space
    When a Message with a Mention to the Bot Is Sent
    When a File Is Posted to a Space
Flowbot operations
    Get Scheduled Event Details
    Create One-Off Meeting (Spot Event Type)
    List Events
    Send Message
    Delete Space
    Create Space
    Invite Members to Space
    Remove Member from Space
    Invite Group to Space
    Change Member Role in Space
    Send Message to Thread
    Reply with Quoted Message
    Update Space
    Create a Direct Message Space
    Send a Message with Attachments
    Upload Attachment
    Download File
    Get Message List
Flowbot triggers
    When an Event Is Scheduled (Webhook Trigger)
    When an Event Is Canceled (Webhook Trigger)
    When an Event Is Scheduled in a Specific User's Calendar (Webhook Trigger)
    When an Event in a Specific User's Calendar Is Canceled (Webhook Trigger)
    When an Event Is Marked as No-show (Webhook Trigger)
    When a Specific User's Calendar Event Is Marked as No-show (Webhook Trigger)
    When a No-show Is Released from the Schedule (Webhook Trigger)
    When a Specific User's No-show Is Released (Webhook Trigger)
Flowbot operations
    Get Scheduled Event Details
    Create One-Off Meeting (Spot Event Type)
    List Events
Flowbot triggers
    When a Message Is Sent to a Space
    When a Message with a Mention to the Bot Is Sent
    When a File Is Posted to a Space
Flowbot operations
    Send Message
    Delete Space
    Create Space
    Invite Members to Space
    Remove Member from Space
    Invite Group to Space
    Change Member Role in Space
    Send Message to Thread
    Reply with Quoted Message
    Update Space
    Create a Direct Message Space
    Send a Message with Attachments
    Upload Attachment
    Download File
    Get Message List
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