Notify Google Chat when a meeting is scheduled in Calendly
Launch this workflow to connect
Calendly &
Google Chat
!
■Overview
Manually sharing every new appointment booked in Calendly with your team is time-consuming and increases the risk of missed updates. Fast, accurate information sharing is especially important for key events such as sales meetings and interviews. With this workflow, details are automatically sent to Google Chat whenever an event is booked in Calendly. Save time on manual updates and keep your team seamlessly informed.
■Recommended for
- Anyone who manually copies appointment details booked through Calendly into Google Chat
- Managers who want to eliminate delays and missed updates when sharing schedules with their team
- Anyone looking to streamline information sharing after scheduling sales meetings or interviews
■Benefits of using this template
- Notifications are automatically sent to Google Chat whenever an event is created in Calendly, reducing the time spent on manual updates.
- Prevent human errors such as missed or delayed notifications and ensure important events are reliably shared with your team.
■Workflow steps
- First, connect Calendly and Google Chat to Yoom.
- Next, select Calendly as the trigger and set the action to “When an event is created by an invitee.”
- Finally, set the Google Chat “Send a message” action as the operation and send the event details retrieved from Calendly to any space.
※ “Trigger”: An action that starts the workflow. “Operation”: An action that processes data within the workflow after the trigger starts.
■Customization options
■Customization options
- In the Calendly trigger settings, enter the URI of the organization whose events you want to use for notifications. You can also trigger the workflow only for events belonging to a specific team or individual.
- When setting up the Google Chat message action, customize the destination space (resource name) and message content as needed.
■Notes
- Connect both Calendly and Google Chat to Yoom.
- Google Chat can only be connected when using Google Workspace. For details, see How to send messages to a space in Google Chat.
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About the apps you use
Calendly
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Google Chat
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Flowbot operations
Flowbot triggers
Flowbot operations
Flowbot triggers
Flowbot operations
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